Lincoln, Illinois
October 5, 2009
Minutes of a regular City Council Meeting held in the Council Chambers of City Hall, Lincoln, IL, on Monday, October 5, 2009.
Mayor Snyder called the regular City Council Meeting to order at 7:15 p.m. City Clerk Mrs. Martinek called the roll. There were nine Aldermen present (Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Turner) and one absent (Alderman Wilmert). Also present were Department Heads Police Chief Erlenbush, Fire Chief Hulett, EMC Manger Mr. Tackett, City Engineer Mr. Mathon, Safety Building Officer Mr. Last, and Street and Alley Superintendent Mr. Jackson. Also present were City Attorney Mr. Bates, City Clerk Mrs. Martinek, Mayor Snyder, City Treasurer Mr. Plotner and Recording Secretary Mrs. Riggs.
Those present recited the Pledge of Allegiance to the Flag led by Alderman Hoinacki.
Mayor Snyder called for the Consent Agenda:
Minutes of the City Council Meeting on 9/21/2009
Claims, Presentations, Readings, References and Reports thereon: Finance, Policy & Procedure, Streets & Alleys, Sewer Treatment, Sewers and Drainage, Police, Ordinance and Zoning, Sanitation, Insurance, Sidewalks, Forestry, Lighting, Fire/Water & ESDA, and Grounds, Buildings & Local Improvements
Petition for St. John United Church of Christ to close alley on Saturday, October 17, 2009 for Germanfest
Alderman Anderson said there was one bill that they would like to have removed from the Consent Agenda and asked if they would just like her to itemize that bill and then move to approve the balance. Mayor Snyder said sure that would work. Alderman Anderson said with the removal of one bill for an expense reimbursement from the fire department for Tim Aper we would like that pulled from the bills with remaining Consent Agenda I move to approve and Alderman Horn seconded it. Mayor Snyder asked if there was any discussion. City Clerk Mrs. Martinek called the roll call. There were nine yeas (Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Turner), zero nays, and one absent (Alderman Wilmert); motion carried.
Mayor Snyder asked for the Presentation of Petitions:
Petition by Brian M. Stoltzenburg to block alley on October 10, 2009
Alderman Hoinacki made a motion to remove the petition from the agenda and Alderman Neitzel seconded it. City Clerk Mrs. Martinek called the roll call. There were nine yeas (Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Turner), zero nays, and one absent (Alderman Wilmert); motion carried.
Lincoln, Illinois
October 5, 2009; Page 2
Mayor Snyder asked for the Presentation of Communications:
There were no Communications to come before the City Council.
Mayor Snyder asked for the Presentation of Bids:
There were no Bids to come before the City Council.
The Mayor then asked for the Presentation of Ordinances and Resolutions:
Ordinance Amending Title 8, Chapter 10 pertaining to Signs of the City Code of the City of Lincoln (tabled 4/28/09)
Alderman Neitzel said she would like to leave this on the table.
Resolution Approving a Program for Identity Theft Prevention Relating to covered accounts
Alderman Neitzel said I make a motion to approve the Resolution as distributed to all the Aldermen and Alderman Anderson seconded it. Mayor Snyder asked if there was any discussion on this. Alderman Bacon said is the date on the first page correct because it says November 1, 2008. Mr. Bates said that particular date is correct because that is when the rules became effective and required date was extended to November 1, 2009. City Clerk Mrs. Martinek called the roll call. There were nine yeas (Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Turner), zero nays, and one absent (Alderman Wilmert); motion carried.
Presentation of Official Reports:
There were no Official Reports to come before the City Council.
Presentation of Special Reports:
There were no Special Reports to come before the City Council.
Presentation of Unfinished Business:
There was no Unfinished Business to come before the City Council.
Mayor Snyder asked for New Business:
Highway Authority Agreement for Illico Property (tabled 2/2/09)
Alderman Turner asked to leave on the table.
Waive the bidding requirements and purchase the replacement bar screen from E. I. Corporation
Alderman Busby asked to leave on the table.
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October 5, 2009; Page 3
Wal-Mart reimbursement for infrastructure expenditures
Alderman Anderson said I don’t have anything in pile here so I am assuming.
Mr. Bates said I think the goal was to approve pursuant to the development agreement with Wal-Mart. I believe it was to approve the payment for calendar year 2008 to Wal-Mart of $182,869.31 representing the amount by which the sales tax receipts the city received in 2008 exceeded for 2008 the base years of 2002, 2003, 2004 and 2005.
Alderman Anderson said we’re going to send a letter of explanation with that payment is that correct. Mr. Bates said that is my recommendation. Alderman Anderson said I misunderstood I thought we were going to do that first before we sent the check but either way. Mr. Bates said I will be glad, if you wish to table this I will be glad to correspond with them first and make sure they agree with our computations if you want to do it that way.
Alderman Anderson said I kind of like the assumed agreement of sending the explanation with the check. I don’t have a problem with that I just misunderstood.
Mr. Bates said I think Mr. Plotner contemplated sending it. Mr. Plotner said I think we talked about sending it with the explanation and our computation and we’re not changing it because they want to change it. Mr. Bates said I think we’re confident we figured the way the agreement said it was supposed to be.
Alderman Anderson said I move to approve that reimbursement for the Wal-Mart reimbursement for infrastructure expenditure based on the computations that you all just went through the non home rule infrastructure sales tax and Alderman Horn seconded it. Mayor Snyder said discussion everyone understand what we’re doing here any questions. City Clerk Mrs. Martinek called the roll call. There were nine yeas (Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Turner), zero nays, and one absent (Alderman Wilmert); motion carried.
Sewer easement agreement related to Castle Manor Subdivision
Alderman Busby said I move for approval of the sewer easement agreement relating to Castle Manor subdivision authorizing the mayor’s signature and Alderman Neitzel seconded it. Mayor Snyder asked if there was any discussion.
Mr. Bates said if I might actually the sanitary sewer agreement is with Lincoln Town Center Holding LLC which is the owner of the old Wal-Mart properties that is where the sewer line goes across. The sewer agreement itself was already approved by the City Council as part of the license agreement that we signed with that entity with St. Clara’s Manor. The purpose of tonight’s vote is to authorize the mayor to actually to sign the easement agreement the construction work is now complete and accept the sewer.
Lincoln, Illinois
October 5, 2009; Page 4
Sewer easement agreement related to Castle Manor Subdivision
City Clerk Mrs. Martinek called the roll call. There were nine yeas (Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Turner), zero nays, and one absent (Alderman Wilmert); motion carried.
Mayor Snyder said in new business now this isn’t anything I’m adding to the agenda but we had a situation where a petition came up and I think you have a copy of it. As you remember similar to what we did recently with the Knights of Columbus to do their tootsie roll drive (perhaps) had gotten in a little late. The Route 66 Heritage Foundation of Logan County wants to close First Street along the Mill on October 10, 2009 from 10:00 a.m. to 4:00 p.m. If there is no objection to that because our workshop session is the 13th and our next meeting is the 19th so that would be after the date. If there is no objection to that I’ll just contact them and take executive action to approve allowing them to do that provided they provide the appropriate Certificate of Insurance.
Mayor Snyder said I do have an announcement. I got a postcard and maybe some of you did the Illinois Department of Transportation is hosting a public meeting to collect public comment and to present the proposed improvement to implement high speed passenger rail transportation service from Chicago to St. Louis. It will be this Wednesday, October 7, 2009 from 4 – 7 p.m. at the Crowne Plaza Hotel on South Dirksen Parkway in Springfield.
Alderman Anderson said in light of some of the issues that Attorney Bates brought up with regard to communications via email. Can, I know I am not having any issues getting on to it but I know there are some having issues getting access or their password. I don’t even know if Alderman Bacon has been set up yet. If the City Clerk could get that information to everyone so we can all make sure we are being compliant.
Mr. Bates said one of the things I discovered and I don’t think it’s just specific to me but once I got on the web based city email in the to line if you type in the first couple of letters of one of the persons name affiliated with the city it does auto appear. I don’t think it necessarily has to be in your address book to be able to find it.
Alderman Anderson said that is true I found that out myself but we have several people that can’t get in and I don’t know what that issue is and some that don’t remember their password. Alderman Neitzel said what do you want to do reissue this stuff. Alderman Anderson said that would be fine the email addresses I think should be fairly easy it’s just the first initial and last name at. Alderman Turner said the password is case sensitive too so keep that in mind. Mr. Bates said I have two. Mr. Jackson said you can forward one to the other I have all four forwarded to one.
Alderman Tibbs said there is an Open House Thursday.
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October 5, 2009; Page 5
Mayor Snyder said the Water company has an open house at the North Jefferson facility this Thursday night from 4 – 6 so the Council and the department heads are invited.
Alderman Busby made a motion to adjourn and Alderman Armbrust seconded it. There were nine yeas (Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Turner), zero nays, and one absent (Alderman Wilmert); motion carried.
The City Council Meeting was adjourned at 7:29 p.m.
Respectfully Submitted By:
Risa Riggs
Recording Secretary
City of Lincoln