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Last Updated: 08 October 2024

COMMITTEE OF THE WHOLE MEETING

Lincoln City Hall, Council Chambers

700 Broadway Street | Lincoln, Illinois

Tuesday, September 24, 2024

The Committee of the Whole Meeting of the City Council of Lincoln was called to order by Mayor Tracy Welch at 6:03 p.m., with proper notice given. City Clerk Peggy Bateman called roll.

Present:

Alderwoman Robin McClallen, Ward 1

Alderman Steve Parrott, Ward 1

Alderman David Sanders, Ward 2

Alderman Sam Downs, Ward 2

Alderman Kevin Bateman, Ward 3

Alderwoman Wanda Lee Rohlfs, Ward 3

Alderman Craig Eimer, Ward 4

Alderwoman Rhonda O’Donoghue, Ward 4

Staff Present:

Peggy Bateman, City Clerk

Chuck Conzo, City Treasurer

John Hoblit, City Attorney

Wes Woodhall, Building and Safety Officer

Ty Johnson, Fire Chief

Joe Meister, Police Chief

Andrew Bowns, Veolia Water, Project Manager

Absent:

Walt Landers, Streets Superintendent

Presiding:

Mayor Tracy Welch

Public Comment:

There is no one present for public comment. 

Website Design for City of Lincoln – PRYNT Digital/Cale West

The City is looking to get the City Website redesigned.  Members of the Council previously met with Mr. West for a presentation of his design.  Mr. West showed the Council what he had created.  The new site will be more user friendly for desktop and phones.  There will be employee training on the new website to keep it updated.  There will also be live chat support to help staff.

This item will be placed on the regular agenda.

Request for Design for a Community Pavilion – 8^th Street Park

Ashley Metelko presented her request for engineering funds for a pavilion at the 8^th St Park.  The request is for $32,000.00. 

Alderman Parrott was concerned about the sound for the area residents if the pavilion was used for bands. 

Alderman Bateman would rather purchase a portable stage rather than a permanent structure. The stage could also be rented out for revenue. He will research more information on a portable stage.

This item will be brought back to the next COW. 

Economic Development Commission Grant Approval – Community Action Partnership of Central Illinois, amount requested $7,500.00 for roof replacement.

Alderwoman Rohlfs and Alderman Bateman are both concerned with CAPCIL receiving taxpayer dollars when they are a non-profit charitable organization and run on taxpayer dollars.  They feel this Grant program is for economic development for private profitable businesses. 

Alderwoman O’Donoghue feels that this is a structural grant and the business is in Lincoln and helps many people of the community. 

Mayor Welch asked the Commission to discuss this matter further.

This item will be placed on the regular agenda.

Request from Land of Lincoln CEO for pledge donation.

The council would like to receive updates from the CEO sponsor. 

This item will be placed on the regular agenda with a 3-year renewal.

Rebuild Illinois MFT Resurfacing project.

The lowest bid came from PH Broughton at $411,614.  CMT estimated the project to cost just under $542,000.  CMT recommends awarding the bid to PH Broughton.  As stated in the memo, CMT is asking the council to approve $430,000 to cover in unforeseen issues without having to come back to the Council for approval.  The outstanding balance of Rebuild Illinois is approx. $111,000.00.  CMT recommends putting together another bid package with additional targets to be able to spend the remaining funds before the deadline.  Whatever targets cannot be completed in 2024 will be completed in the spring of 2025.

This item will be placed on the regular agenda.

Capital Project Fund Resurfacing project.

PH Broughton was the lowest bid.  These two bids were grouped together to get more competitive bids. 

The bid amount was not said in the meeting.  A request for additional funding to allow for unforeseen expenses. 

This item will be placed on the regular agenda.

Discussion regarding Ethics for Elected Officials, possibly an Ethics Committee.

Alderman Sanders and Alderwoman O’Donoghue have been working on creating an Ethics Committee.  The individuals being held accountable by this Committee are the elected officials.  City employees already have an ethics clause in the employee handbook.  Any situations that may arise, there is a pending situation, will be investigated by the Committee then brought before the Council to be voted on. 

Mr. Hoblit asked for any questions and changes be directed to him before the voting meeting.  At the request of the council, he will bring back a new draft stating all elected officials. 

This item will be placed on the regular agenda.

Mayor Welch moved on to other items on the agenda.

Announcements:

• Mayor Welch thanked all involved with the Movie in the Park. Ashley Metelko, Lincoln Park District, Street Department, Fire Department, Lincoln Police and DARE. 60 people attended.
• The Frame for the mural should be completed this week.

Adjournment:

There being no further discussion to come before the City Council of Lincoln, Alderwoman O’Donoghue motioned to adjourn, seconded by Alderman Parrott. All were in favor. Mayor Welch adjourned the meeting at 8:11 p.m.

Respectfully Submitted By:

Charity Hutchison, Recording Secretary

Details

Last Updated: 08 October 2024

COMMITTEE OF THE WHOLE MEETING

Lincoln City Hall, Council Chambers

700 Broadway Street | Lincoln, Illinois

Tuesday, September 10, 2024

The Committee of the Whole Meeting of the City Council of Lincoln was called to order by Mayor Tracy Welch at 6:00 p.m., with proper notice given. City Clerk Peggy Bateman called roll.

Present:

Alderwoman Robin McClallen, Ward 1

Alderman Steve Parrott, Ward 1

Alderman David Sanders, Ward 2

Alderman Sam Downs, Ward 2

Alderman Kevin Bateman, Ward 3

Alderwoman Wanda Lee Rohlfs, Ward 3

Alderman Craig Eimer, Ward 4

Alderwoman Rhonda O’Donoghue, Ward 4

Staff Present:

Peggy Bateman, City Clerk

Chuck Conzo, City Treasurer

John Hoblit, City Attorney

Walt Landers, Streets Superintendent

Wes Woodhall, Building and Safety Officer

Ty Johnson, Fire Chief

Joe Meister, Police Chief

Andrew Bowns, Veolia Water, Project Manager

Presiding:

Mayor Tracy Welch

Public Comment:

There was no one present to speak for public comment.

Request to Permit:  Spirited Republic LLC to close Pulaski Street from Kickapoo to Arcade Entrance half block on Friday, October 11, 2024 from 4pm – 11pm.  Band performance on Street.

This item will be placed on the consent agenda.

Request to Permit:  Tammy Bunner and Heather Martin to close streets on all four (4) sides of Scully Park on Saturday, October 12, 2024 from 7am – 2 pm for Touch a Truck in the park.

Superintendent Landers would like to keep Kickapoo Street open.  Food trucks will park in the parallel spaces.  Six picnic tables will be needed. 

This item will be placed on the consent agenda.

Proclamation 2024-498 for Constitution Week September 17-23, 2024

This item will be placed on the regular agenda.

Proclamation 2024-499 for National See Tracks? Think Train Week September 23-29, 2024

This item will be placed on the regular agenda.

Curb and Sidewalk Replacement Project bid award

Four bids were received.  The lowest bid came in at $238,000 from Opperman Construction.  There is a budgeted amount of $300,000 and $350,000 for appropriations.  Mr. Landers would like to add an additional $100,000 to cover more targets.

This item will be placed on the regular agenda.

Structure 145 VFD Replacements

There are for new variable frequency drives for the plant that control the influent pumps and helps them run efficiently.  The current VFDs are 22 years old and one has completely failed.  The cost is $62,800 and was budgeted for.

This item will be placed on the regular agenda.

City Hall/Fire Department Interior Paint and Flooring bid

One bid was received for this project from Brady’s Painting and Construction for $175,235.00 and includes a 4.5% contingency cost.  Approval was granted and colors were picked from the Historic Preservation.

This item will be placed on the regular agenda.

Announcements:

• CIVIC golf outing on September 13, 2024
• Ribbon cutting at 604 Broadway Suite 5 at 12:15pm Helping Hands Electrolysis
• Family Fun Day at Open Arms this Saturday, begins at 11am
• Fire Chief Johnson wanted to thank his department for battling the Sangamon Street Fire. His crew battled inside the building for 90 minutes under extreme dangerous conditions.
• Ailes for Tales this Thursday at Spirited Republic.

Adjournment:

There being no further discussion to come before the City Council of Lincoln, Alderman Downs motioned to adjourn, seconded by Alderman Eimer. All were in favor. Mayor Welch adjourned the meeting at 6:40 p.m.

Respectfully Submitted By:

Charity Hutchison, Recording Secretary

Details

Last Updated: 08 October 2024

REGULAR CITY COUNCIL MEETING

Lincoln City Hall, Council Chambers

700 Broadway Street | Lincoln, Illinois

Monday, September 16, 2024

The Regular Meeting of the City Council of Lincoln was called to order by Mayor Welch at 6:01pm, with proper notice given. City Clerk Peggy Bateman called roll.

Present:

Alderwoman Robin McClallen, Ward 1

Alderman Steve Parrott, Ward 1

Alderman David Sanders, Ward 2

Alderman Sam Downs, Ward 2

Alderman Kevin Bateman, Ward 3

Alderwoman Wanda Lee Rohlfs, Ward 3

Alderman Craig Eimer, Ward 4

Alderwoman Rhonda O’Donoghue, Ward 4

Staff Present:

Peggy Bateman, City Clerk

Chuck Conzo, City Treasurer

John Hoblit, City Attorney

Joe Meister, Police Chief

Ty Johnson, Fire Chief

Walt Landers, Streets Superintendent

Wes Woodhall, Building and Safety Officer

Andrew Bowns, Veolia Water, Project Manager

Presiding:

Tracy Welch, Mayor

Public Comment:

There was no on present for public comment.

Consent Agenda by Omnibus Vote:
A. Payment of Bills

B. Approval of July 23, 2024 Public Hearing Meeting Minutes, July 23, 2024 Special Voting Meeting, August 5, 2024 Regular City Council Meeting, August 13, 2024 Committee of the Whole Meeting, August 19, 2024 Regular City Council Meeting.

C. Approval of request from Spirited Republic, LLC to close Pulaski Street from Kickapoo Street to the Arcade entrance on Friday, October 11, 2024 from 4pm – 11pm for a band performance on Pulaski Street.

D.  Approval of request from Tammy Bunner and Heather Martin to close various City Streets adjacent to Scully Park on Saturday, October 12, 2024 from 7am to 2pm for parking of various vehicles and for various activities as part of a Touch A Truck event.

Alderman Downs made the motion to approve, Alderman Sanders seconded.  Mayor Welch called for discussion, there being none, City Clerk Bateman call the roll. 

Yeas: (8) Alderman Steve Parrott, Alderman Sam Downs, Alderwoman Rhonda O’Donoghue, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderman Craig Eimer, Alderman David Sanders, Alderwoman Robin McClallen

Nays: (0)

Abstain: (0)

Absent: (0)

Bids:

A. Approval of bid from Opperman Construction for the 2024 Curb & Sidewalk Replacement Project in an amount not to exceed $238,800.00, with additional targets at a total amount not to exceed $338,000.00

Alderwoman O’Donoghue made the motion to approve, Alderman Parrott seconded.  Mayor Welch called for discussion, there being none, City Clerk Bateman called roll.

Yeas: (8) Alderman Steve Parrott, Alderman Sam Downs, Alderwoman Rhonda O’Donoghue, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderman Craig Eimer, Alderman David Sanders, Alderwoman Robin McClallen

Nays: (0)

Abstain: (0)

Absent: (0)

B. Approval of bid from Brady’s Painting and Construction, Inc for interior painting and flooring at a cost not to exceed $175,235.00.

Alderwoman Rohlfs made the motion to approve, Alderman Sanders seconded.  Mayor Welch called for discussion, there being none, City Clerk Bateman called the roll. 

Yeas: (8) Alderman Steve Parrott, Alderman Sam Downs, Alderwoman Rhonda O’Donoghue, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderman Craig Eimer, Alderman David Sanders, Alderwoman Robin McClallen

Nays: (0)

Abstain: (0)

Absent: (0)

Reports:

A. City Treasurer’s Report for August 2024

General Fund Balance is $4.26 million

Police & Fire Pension – seeing improvements

Income Tax – up $100,000 from a year ago

Municipal Sales Tax – up $160,000

Non-Home Rule Sales Tax – up $21,000

Replacement Tax – down $300,000

Motor Fuel Tax – similar to a year ago

Video Gaming Tax – up about $4,000

Cannabis Sales Tax - $6,000 for last month

B.  City Clerk’s Report for August 2024

$270,083.82 was received for Sewer Payments. $39,643.66 was received from both prisons.

C.  Department Head Report for August 2024

These reports are on file or will be soon.

New Business/Communications:
A.  Approval of Mayoral Proclamation 2024-498 proclaiming September 17-23, 2024 as Constitution Week in the City of Lincoln

Alderwoman Rohlfs made the motion to remove the item from the table, Alderman Sanders seconded.

Mayor Welch called for discussion, there being none, City Clerk Bateman called the roll.

Yeas: (8) Alderman Steve Parrott, Alderman Sam Downs, Alderwoman Rhonda O’Donoghue, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderman Craig Eimer, Alderman David Sanders, Alderwoman Robin McClallen

Nays: (0)

Abstain: (0)

Absent: (0)

B. Approval of Mayoral Proclamation 2024-499 proclaiming September 23-29, 2024 as National See Tracks? Think Train Week in the City of Lincoln.

Alderwoman McClallen made the motion to approve, Alderman Downs seconded.  Mayor Welch called for discussion, there being none, City Clerk Bateman called roll. 

Yeas: (8) Alderman Steve Parrott, Alderman Sam Downs, Alderwoman Rhonda O’Donoghue, Alderwoman Wanda Lee Rohlfs, Alderman Craig Eimer, Alderman David Sanders, Alderwoman Robin McClallen, Alderman Kevin Bateman

Nays: (0)

Abstain: (0)

Absent: (0)

C. Approval of purchase, installation and support four (4) new VFDS from Britton Electronics and Automotive in an amount not to exceed $62,800.00

Alderman Bateman made the motion to approve, Alderwoman O’Donoghue seconded.  Mayor Welch called for discussion, there being none, City Clerk Bateman called the roll.   

Yeas: (8) Alderman Steve Parrott, Alderman Sam Downs, Alderwoman Rhonda O’Donoghue, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderman Craig Eimer, Alderman David Sanders, Alderwoman Robin McClallen

Nays: (0)

Abstain: (0)

Absent: (0)

Announcements:

·         Ribbon cut on 9/17 at Loco Nutrition

·         Ribbon cut on Saturday, Sept 21 for the Railsplitter

·         Movie Night on Saturday, Sept 21 at the 8^th Street Park

·         The City stresses to the community to not cross the barricades near the fire building on Sangamon Street. 

·         Many local activities in town over the weekend.  Soccer, football, softball, CIVC golf outing

Adjournment:

There being no further discussion to come before the City Council of Lincoln, Alderman Downs motioned to adjourn, seconded by Alderman Eimer.  Mayor Welch adjourned the meeting at 6:24 p.m.

Respectfully Submitted By:

Charity Hutchison, Recording Secretary

Details

Last Updated: 08 October 2024

REGULAR CITY COUNCIL MEETING

Lincoln City Hall, Council Chambers

700 Broadway Street | Lincoln, Illinois

Tuesday, September 3, 2024

The Regular Meeting of the City Council of Lincoln was called to order by Mayor Welch at 6:00pm, with proper notice given. City Clerk Peggy Bateman called roll.

Present:

Alderwoman Robin McClallen, Ward 1

Alderman Steve Parrott, Ward 1

Alderman David Sanders, Ward 2

Alderman Sam Downs, Ward 2

Alderman Kevin Bateman, Ward 3

Alderwoman Wanda Lee Rohlfs, Ward 3

Alderman Craig Eimer, Ward 4

Alderwoman Rhonda O’Donoghue, Ward 4

Staff Present:

Peggy Bateman, City Clerk

Chuck Conzo, City Treasurer

John Hoblit, City Attorney

Joe Meister, Police Chief

Ty Johnson, Fire Chief

Walt Landers, Streets Superintendent

Wes Woodhall, Building and Safety Officer

Andrew Bowns, Veolia Water, Project Manager

Presiding:

Tracy Welch, Mayor

Public Comment:

There was no on present for public comment.

Oath of Office:

Eric Davis Patrolman – sworn in by City Attorney John Hoblit

Consent Agenda by Omnibus Vote:
A. Payment of Bills

B. Approval of July 15, 2024 Regular City Council Meeting, July 15, 2024 Public Hearing Meeting, July 23, 2024 Special Voting Session

C. Approval of request from Lincoln Community High School Football Boosters to close Wyatt Ave. from South Kickapoo Street to Lincoln Community High School on Thursday, September 26, 2024 from 4:30 pm to 7:30 pm for the Lincoln Community High School Homecoming decorating and whitewashing.

D.  Approval of request from the Logan Railsplitting Association to close various City Streets and provide six (6) picnic tables from 8am on Saturday, September 21, 2024 until 8:00pm on Sunday, September 22, 2024 for the Logan Railsplitting Festival.

Alderwoman Rohlfs made the motion to approve, Alderman Eimer seconded. 

The July 23, 2024 Special Voting Session should be the July 23, 2024 Committee of the Whole Meeting.

Alderman Parrott made the motion for the change, Alderman Downs seconded.  Mayor Welch called for discussion, there being none, City Clerk Bateman called roll on the amendment.

Yeas: (8) Alderman Steve Parrott, Alderman Sam Downs, Alderwoman Rhonda O’Donoghue, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderman Craig Eimer, Alderman David Sanders, Alderwoman Robin McClallen

Nays: (0)

Abstain: (0)

Absent: (0)

City Clerk Bateman called roll on the item as amended. 

Yeas: (8) Alderman Steve Parrott, Alderman Sam Downs, Alderwoman Rhonda O’Donoghue, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderman Craig Eimer, Alderman David Sanders, Alderwoman Robin McClallen

Nays: (0)

Abstain: (0)

Absent: (0)

Ordinances and Resolutions:

A. Ordinance 2024-1036 authorizing the sale of Excess Personal Property.

Alderwoman O’Donoghue made the motion to approve, Alderman Sanders seconded.  Mayor Welch called for discussion, there being none, City Clerk Bateman called roll.

Yeas: (8) Alderman Steve Parrott, Alderman Sam Downs, Alderwoman Rhonda O’Donoghue, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderman Craig Eimer, Alderman David Sanders, Alderwoman Robin McClallen

Nays: (0)

Abstain: (0)

Absent: (0)

Bids:

A. Approval of bid from Harold Goodman, Inc. for the demolition and removal of the property at 516 5^th St at a cost not to exceed $5,800.00.

Alderman Sanders made the motion to approve, Alderwoman O’Donoghue seconded.  Mayor Welch called for discussion.

There will be no additional costs from the contractor to remove the crawlspace; there will be additional tonnage fees. 

There being no other discussion, City Clerk Bateman called roll.

Yeas: (8) Alderman Steve Parrott, Alderman Sam Downs, Alderwoman Rhonda O’Donoghue, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderman Craig Eimer, Alderman David Sanders, Alderwoman Robin McClallen

Nays: (0)

Abstain: (0)

Absent: (0)

New Business/Communications:
A.  Approval of Economic Development Grant to High Tide Investments, LLC for floor joist and exterior door replacement at 1230 5^th St in an amount not to exceed $7,500.00.

Alderwoman Rohlfs made the motion to remove the item from the table, Alderman Downs seconded.

Mayor Welch called for discussion, there being none, City Clerk Bateman called the roll.

Yeas: (8) Alderman Steve Parrott, Alderman Sam Downs, Alderwoman Rhonda O’Donoghue, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderman Craig Eimer, Alderman David Sanders, Alderwoman Robin McClallen

Nays: (0)

Abstain: (0)

Absent: (0)

B. Approval of Economic Development Grant to Bill Bree for window replacement at 429 Pulaski Street in an amount not to exceed $7,500.00, pending approval from Historic Preservation Commission.

Alderman Downs made the motion to approve, Alderwoman Rohlfs seconded.  Mayor Welch called for discussion, there being none, City Clerk Bateman called roll. 

Yeas: (8) Alderman Steve Parrott, Alderman Sam Downs, Alderwoman Rhonda O’Donoghue, Alderwoman Wanda Lee Rohlfs, Alderman Craig Eimer, Alderman David Sanders, Alderwoman Robin McClallen, Alderman Kevin Bateman

Nays: (0)

Abstain: (0)

Absent: (0)

C. Approval of Supplemental Engineering Agreement between Hanson Professional Services and the City of Lincoln for the 5^th Street Road Project in an amount not to exceed $49,500.00.

Alderman Sanders made the motion to approve, Alderwoman Rohlfs seconded.  Mayor Welch called for discussion, there being none, City Clerk Bateman called the roll.   

Yeas: (8) Alderman Steve Parrott, Alderman Sam Downs, Alderwoman Rhonda O’Donoghue, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderman Craig Eimer, Alderman David Sanders, Alderwoman Robin McClallen

Nays: (0)

Abstain: (0)

Absent: (0)

D. Approval of Mayoral appointment of Ron Keller to the Historic Preservation Commission.

Alderwoman O’Donoghue made the motion to approve, Alderwoman McClallen seconded.  Mayor Welch called for discussion, there being none, City Clerk Bateman called the roll.

Yeas: (8) Alderman Steve Parrott, Alderman Sam Downs, Alderwoman Rhonda O’Donoghue, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderman Craig Eimer, Alderman David Sanders, Alderwoman Robin McClallen

Nays: (0)

Abstain: (0)

Absent: (0)

E. Approval of Mayoral Proclamation No. 2024-497 proclaiming September 2024 as National Suicide Prevention and Action Month in the City of Lincoln.

Alderman Downs made the motion to approve, Alderman Sanders seconded.  Mayor Welch called for discussion, there being none, City Clerk Bateman called the roll.  

Yeas: (8) Alderman Steve Parrott, Alderman Sam Downs, Alderwoman Rhonda O’Donoghue, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderman Craig Eimer, Alderman David Sanders, Alderwoman Robin McClallen

Nays: (0)

Abstain: (0)

Absent: (0)

F.  Approval of the completion of the Memorial Park Drive Project in an amount not to exceed $75,000.00 from the Sewer O&M Fund.

Alderman Eimer made the motion to approve, Alderwoman O’Donoghue seconded.  Mayor Welch called for discussion, there being none, City Clerk Bateman called the roll. 

Yeas: (8) Alderman Steve Parrott, Alderman Sam Downs, Alderwoman Rhonda O’Donoghue, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderman Craig Eimer, Alderman David Sanders, Alderwoman Robin McClallen

Nays: (0)

Abstain: (0)

Absent: (0)

G. Approval of “Moving to Quiet Title” on ground owned by the City of Lincoln.

Alderman Bateman made the motion to approve, Alderman Eimer seconded.  Mayor Welch called for discussion, there being none, City Clerk Bateman called the roll. 

Yeas: (8) Alderman Steve Parrott, Alderman Sam Downs, Alderwoman Rhonda O’Donoghue, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderman Craig Eimer, Alderman David Sanders, Alderwoman Robin McClallen

Nays: (0)

Abstain: (0)

Absent: (0)

Announcements:

·         Alderwoman Rohlfs received comment from a resident to have extra patrolling around the entrance to the High School from Pulaski Street when school begins.

·         Pork Chop sandwich fundraiser for Purple Heart this Saturday at IGA

·         Saturday, September 12^th there is a Recovery Walk from 1-3

Adjournment:

There being no further discussion to come before the City Council of Lincoln, Alderman Downs motioned to adjourn, seconded by Alderwoman O’Donoghue.  Mayor Welch adjourned the meeting at 6:18 p.m.

Respectfully Submitted By:

Charity Hutchison, Recording Secretary