Lincoln, Illinois
Finance Committee Meeting
April 12, 2011
The City of Lincoln Finance Committee met in the Council Chambers on Saturday, April 12, 2011.
Those present from the Finance Committee were Chairman Alderman Anderson, Vice Chairman Alderman Horn, Alderman Neitzel, and Alderman Busby. Also present were Alderman Armbrust, Alderman Hoinacki, Alderman O’Donohue, and Alderman Wilmert (arrived at 10:06 a.m.). Department heads present were Police Chief Greenslate, City Engineer Mr. Mathon, Street Superintendent Mr. Jackson, EMC Manager Mr. Tackett, Safety & Building Officer Mr. Lebegue, and Fire Chief Miller (arrived at 6:20 p.m.). Also present were City Clerk Mrs. Martinek, Mayor Snyder, City Treasurer Mr. Conzo and Recording Secretary Mrs. Riggs.
There were four Finance Committee members present (Alderman Anderson, Alderman Busby, Alderman Horn, and Alderman Neitzel), and one absent (Alderman Tibbs).
Finance Committee Chairman Alderman Anderson called the meeting to order at 6:04 p.m. The purpose of the meeting was to discuss fiscal year 2012/2013 budget.
Alderman Anderson said they would go through the budget.
City Treasurer Conzo said the City would have a better idea at the end of the month what the bottom line will be. The tax revenues have been estimated at this point.
Alderman Anderson said the budget as it stands is approximately $2.1M less than last year but a lot was stimulus money that the city is not getting. The CPI factor is 1.7 and the salary increases are 2% and may have some adjustments. The negotiations are not final. Unused lines in the budget were condensed into others.
The highlighted changes are:
02-02-04 deleted a line and not much that would be different
There was a discussion about the new program for the sewer department billing.
Alderman Busby had the following suggestions to reduce by:
5102 $300.00
5202 $600.00
6435 $1,000.00
8344 $200.00
9420 $2,000.00
8474 $100.00
Finance Committee Meeting
April 12, 2011; Page -2-
Alderman Anderson said Zoning Department only change was to put the items in that were talked about to pay for with the G.O. Bond which is wireless and software for zoning and office in general under 7860 for $4,900.00.
There was a discussion about line 4616.
Page 2 of budget
Commission expenses are up to do testing and advertising.
Mayor’s budget lines 4070, 4072, and 4074 have been deleted.
Legal services held the same for two years.
Contingent Administration lines 6471, 6471, and 6473 have been deleted.
The consulting fees $4,000.00 for insurance were taken out of the budget.
Handwritten page is all new for the City Administrator. This amount is for six months and the next fiscal year more will have to be put in.
Page 3
Changes are:
4011 decreased to $26,000.00
5202 increased to $38,000.00
Alderman Busby said he had the following changes:
5104 decreased $800.00
Supplies dormitory decreased $400.00
Supplies personal equipment $200.00
Supplies fire prevention $700.00
Investigations $500.00
Schools & Training $1,000.00
Telephone mobile pagers $300.00
Medical exams $200.00
Fire Chief Miller said he would review and was worried about hiring a new employee the Academy with a cost of $7,000.00.
Alderman Busby said he was not voting to hire anyone for the Police Department or Fire Department until they get a new employee for the street department.
Finance Committee Meeting
April 12, 2011; Page -3-
Page 4 Police
Personal equipment used cars was reduced to $2,000.00
Alderman Busby made the following changes:
OT $1,800.00
5104 $1,000.00
5118 $2,000.00
5204 $2,000.00
5214 $500.00
8474 $1,000.00
8650 $800.00
Police Chief Greenslate said the only one that he had concerns about was the repair/maintenance line which is for the vehicles.
Page 5 Buildings
Mayor Snyder said they could eliminate 7856 because they thought a generator and switch were going to be donated. The only cost would be a switch.
City Planning Commission 8603 is being deleted.
Industrial has a couple of lines deleted there.
Page 6
New Streets and Alleys spreadsheet behind
Alderman Busby made the following changes:
4082 $500.00
4090 $250.00
5104 $3,000.00
5202 Questionable
5206 $500.00
6435 that is the striping on roads, hire outside contractor for asphalt and also covers everything on contract such as internet, aramark service, etc.
8250 $200.00
Alderman Anderson said unless a reason wants to eliminate subtotal and took $200,000 out of Oglesby Avenue Bridge and downtown in case they get the grant it will be in the appropriations.
Finance Committee Meeting
April 12, 2011; Page -4-
Forestry
16-00-06 no change except a change on 5214 which may change to 5216 or whatever number next is available.
Capital Equipment replacement fund is the same as contingency and depreciation fund that is used in the sewer department.
Page 7
Motor Fuel Tax 5299 will be deleted
Alderman Anderson said the IMRF 22-00-04 is reduced and they are deleting the public benefit.
26-01-6342 contract CPI number
Page 8
32-00-06 crossing guard fund down to $15,000.00 Police Chief Greenslate said the line item will need to be provided until the end of this school year.
Lines 40-00-01, 42-00-01, 44-00-00, and 44-00-01 are being added
Sewer Department
Change in 50-70-04 with a $180.00 difference
Total for sewer department is $3,046,627.00
Page 9
50-72-08 7864 $224,500.00 will be added $80,000.00 will be paid from contingency and depreciation fund
Equipment rental line is gone
This will be placed on the agenda to vote on August 26, 2011.
Alderman Neitzel moved to close the meeting and Alderman Busby seconded it. There were four yeas (Alderman Anderson, Alderman Busby, Alderman Horn, and Alderman Neitzel), zero nays, and one absent (Alderman Tibbs); motion carried.
The City Council’s Finance Committee Meeting adjourned at 6:54 p.m.
Respectfully submitted by,
Risa Riggs
Recording Secretary
City of Lincoln