Lincoln, Illinois
March 16, 2009
Minutes of a regular City Council Meeting held in the Council Chambers of City Hall, Lincoln, IL, on Monday, March 16, 2009.
Mayor Davis-Kavelman called the regular City Council Meeting to order at 7:15 p.m. City Clerk Mrs. Gehlbach called the roll. There were eight Aldermen present (Alderman Anderson, Alderman Armbrust, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs) and two absent (Alderman Busby and Alderman Prather). Also present were Department Heads Fire Chief Hulett, Police Chief Erlenbush, EMC Manger Mr. Kitzmiller, City Engineer Mr. Mathon, Safety Building Officer Mr. Last, and Street and Alley Superintendent Mr. Jackson. Also present were City Clerk Mrs. Gehlbach, Mayor Davis-Kavelman, City Treasurer Mr. Plotner, and City Attorney Mr. Bates.
Mayor Davis-Kavelman said I did want to mention that Alderman Prather is absent tonight and so Alderman Busby and he is sick right now keep him in your prayers.
Those present recited the Pledge of Allegiance to the Flag led by Alderman Henrichsmeyer.
Mayor Davis-Kavelman called for the Presentation of the Minutes:
Alderman Anderson said I would move to approve the Regular Council meeting minutes of 03/02/09 as presented and Alderman Neitzel seconded it. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Busby and Alderman Prather); motion carried.
The Mayor asked for the Presentation of Ordinances and Resolutions:
IDOT Resolution for Lincoln College’s 5K run and 1 mile walk
Alderman Rohlfs said the Resolution I believe was read at the last meeting so I move to waive the second reading and as adopt the Resolution as previously read and Alderman Henrichsmeyer seconded it. Mayor Davis-Kavelman asked if there was any discussion regarding this issue. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Busby and Alderman Prather); motion carried.
Lincoln, Illinois
March 16, 2009; Page 2
Mayor Davis-Kavelman asked for the Presentation of Petitions:
Petition for street closings for the 4th Annual 5K Run and 1 mile walk on Saturday, April 25, 2009 by Lincoln College Development Officer Rick Samuels
Alderman Horn said I move to approve with proof of insurance the petition from Lincoln College for their 4th Annual 5K Run and 1 mile walk on Saturday, April 25, 2009 and Alderman Anderson seconded it. Mayor Davis-Kavelman asked if there was any discussion regarding this issue. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Busby and Alderman Prather); motion carried.
Petition from William Vinyard for reimbursement not to exceed $700.00 for a gate valve to be installed on home sewer system at 1710 N. Kankakee Street
Alderman Neitzel said I make a motion to deny the reimbursement to Mr. William Vinyard not to exceed $700.00 for the gate valve to be installed on the home sewer system at 1710 N. Kankakee Street and Alderman Rohlfs seconded it. Mayor Davis-Kavelman said is there any discussion on that issue and called on Alderman Neitzel. Alderman Neitzel said well I just wanted to add why we are denying this it would be because this is the backup of water which comes from excessive water from the storms which cannot be controlled by the sewerage treatment plant. Mayor Davis-Kavelman asked if there was any further discussion. City Clerk Mrs. Gehlbach called the roll call. There were seven yeas (Alderman Armbrust, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), one abstention (Alderman Anderson), zero nays, and two absent (Alderman Busby and Alderman Prather); motion carried.
Mayor Davis-Kavelman asked for the Presentation of Communications:
City Clerk Mrs. Gehlbach said there were no Communications to come before the City Council.
Mayor Davis-Kavelman asked for the Presentation of Bids:
Bids for City Hall roof
Alderman Tibbs said I move to table this at this time and Alderman Henrichsmeyer seconded it. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Busby and Alderman Prather); motion carried.
Lincoln, Illinois
March 16, 2009; Page 3
Bids for rent of “Wal-Mart excess farm property”
Alderman Tibbs said I move to accept the 2009 bid from Cory Farmer for the lease of the city owned “Wal-Mart excess farm property” in the amount of $227.90 per acre for a total of 25 tillable acres with the Mayor’s signature authorizing the lease and Alderman Henrichsmeyer. Mayor Davis-Kavelman asked if there was any discussion. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Busby and Alderman Prather); motion carried.
Bids for Wastewater Treatment Plant F-150 Truck
Alderman Neitzel said I make a motion to accept the state bid for the state’s purchasing program which is $18,215.00 to purchase the F-150 2009 4 wheel drive truck and Alderman Rohlfs seconded it. Mayor Davis-Kavelman asked if there was any discussion and she called on Alderman Neitzel.
Alderman Neitzel said first of all I want to say that the three local bids that we received are not only above the budget but they also are above the appropriations. That left the low bid of $18,116.00 from the Ottawa Illinois Ford Dealership. In order to leave the purchasing power down here in this area that’s the reason that I suggested and made the motion for the state’s program of $18,215.00 which is about $100.00 higher. Thank you.
Mayor Davis-Kavelman called on Alderman Armbrust.
Alderman Armbrust said it goes against my grain to purchase a vehicle outside of the City of Lincoln when we see our businesses having the problems that they are having. However, it goes even more against my grain to pay $5,000.00 over the bid we’re accepting I mean we could go $5,000.00, $11,000.00 or $12,000.00 but I really hate to go out of the City of Lincoln and I think our folks need help but the bids we received went from almost reasonable to totally extreme. I am afraid I will have to vote to buy according to the state bid.
Mayor Davis-Kavelman said any further additions. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Busby and Alderman Prather); motion carried.
Mayor Davis-Kavelman said we try to shop Lincoln when we can. Alderman Neitzel said all of them were above the appropriation.
Lincoln, Illinois
March 16, 2009; Page 4
The Mayor then asked for the Presentation of Claims, Presentations, Reading, Reference and Reports Thereon:
Alderman Anderson said I move to approve all claims as presented by Roll Call as well as presentations, readings, reference and reports thereon: Finance, Policy & Procedure, Streets and Alleys, Sewerage Sewer Treatment Plant, Sewers & Drainage, Police, Ordinance and Zoning, Sidewalks, Forestry and Lighting, Fire/Water and ESDA, and Grounds, Buildings & Local Improvements Committees' Reports by roll call and Alderman Neitzel seconded it. Mayor Davis-Kavelman asked if there was any discussion regarding payment of the bills. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Busby and Alderman Prather); motion carried.
Mayor Davis-Kavelman then asked for the Presentation of Official Reports:
City Clerk's Report for February, 2009 was handed out.
City Treasurer Mr. Plotner gave an oral Report for February 2009.
Mayor Davis-Kavelman asked for the Presentation of Special Reports:
The written reports by the department heads (Street Superintendent's Report for January and February 2009, Operation’s Report for the Sewerage Treatment Plant for February 2009, and Engineering Report for January 2009) are on file.
Mayor Davis-Kavelman asked for the Presentation of Unfinished Business:
City Clerk Mrs. Gehlbach said there was no Unfinished Business to come to the City Council.
Mayor Davis-Kavelman asked for New Business:
Approval of Highway Authority Agreement for Illico Property
Alderman Armbrust asked to leave this on the table.
Motion to seek bids for Annual Audit
Alderman Anderson said I would like to make a motion that we place out for bid due back Tuesday, April 14, 2009 at 5:00 p.m. at the City’s Clerk’s office and Alderman Neitzel seconded it. Mayor Davis-Kavelman asked if there was any discussion on this. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Busby and Alderman Prather); motion carried.
Lincoln, Illinois
March 16, 2009; Page 5
Approval of written authorization to provide city legal notices by e-mail or facsimile transmission
Alderman Anderson said I move to approve the written authorization to provide city legal notices by e-mail or facsimile transmission and Alderman Neitzel seconded it. Alderman Anderson said everyone should have had a copy of that. City Clerk Mrs. Gehlbach said we only have two turned in. Mayor Davis-Kavelman asked if there was any further discussion. Alderman Armbrust and Alderman Hoinacki said they had not received one. Alderman Anderson asked City Clerk Mrs. Gehlbach if she would make a copy and get it in their boxes. Alderman Armbrust said I have had problems receiving some of these things so I really hate to sign off on them until I get some (couldn’t hear). Mayor Davis-Kavelman said she will get you a surface copy. Alderman Armbrust said transmit it and see if it comes through but there are certain things on word that I can’t open. Alderman Anderson said it will not be coming from me it will be coming from City Clerk Mrs. Gehlbach.
Mr. Bates said that is also an issue that Alderman Armbrust is bringing up that I would like someone that has technology expertise to try to figure out because I sent something to Alderman Tibbs over the weekend and it is just a word document but she couldn’t open it. He said Fire Chief Hulett has had that problem with my emails for some time and Alderman Armbrust has had that same problem and Fire Chief Hulett actually had one of his guys look into it and gave me a suggestion on something to change on my computer which I did and Chief it still didn’t work am I correct.
Fire Chief Hulett said your last document I was able to open but I don’t know if that is a fix for everybody else’s. Mr. Bates said for some reason I don’t know I mean if we are going to implement this email policy we have to make sure we’re getting it and this will come as a word document. City Clerk Mrs. Gehlbach said are you getting mine. Mr. Bates said I am getting yours just fine. Alderman Neitzel said yeah I didn’t have any trouble either. Mayor Davis-Kavelman asked if it would be appropriate to possibly buy them software so that everyone is on the same software. Mr. Bates said I don’t think it is, a software it is an Outlook, is every body using Outlook and said Alderman Tibbs has a MAC. Alderman Tibbs said I have a MAC but Mr. Bates I wanted to say that only the last time was the only time that I was unable to receive from you only last time. Mr. Bates said Alderman Armbrust has had a problem from the get go and so is the Chief.
City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Busby and Alderman Prather); motion carried.
Lincoln, Illinois
March 16, 2009; Page 6
Approval of the Final Plans and Right of Way Plat for the Short 11th Street Extension submitted by Hanson Professional Services on behalf of Abraham Lincoln Memorial Hospital
Alderman Armbrust said I move for Approval of the Final Plan and Right of Way Plat for the Short 11th Street Extension submitted by Hanson Professional Services on behalf of Abraham Lincoln Memorial Hospital and Alderman Tibbs seconded it. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Busby and Alderman Prather); motion carried.
Approval of repairs to Singleton Lift Station
Alderman Neitzel said I move to table and Alderman Anderson seconded it. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Busby and Alderman Prather); motion carried.
Approval of letter to Comcast
Alderman Horn said I would like to table that before I get a little more information and Alderman Rohlfs seconded it. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Busby and Alderman Prather); motion carried.
Mayor Davis-Kavelman asked if there was anything else to come before the City Council.
Alderman Tibbs said I have a question on that last thing on the agenda here that we tabled. What type of information do we need to gather up to.
Mr. Bates said it was tabled and it can't be discussed because it was an agenda item.
Mayor Davis-Kavelman said I almost asked but we couldn't with it tabled. We can talk about it later.
Mr. Kitzmiller said I would like to remind everyone that Mike Ellis from Mid American Energy will be here next Tuesday at 7:00 p.m. Mayor Davis-Kavelman said does he need any type of presentation thing.
Lincoln, Illinois
March 16, 2009; Page 7
Alderman Anderson said I move to go into Executive Session under 5 ILCS 120/2(c)(1) to employee hiring and compensation and Alderman Hoinacki seconded it. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Busby and Alderman Prather); motion carried. The meeting adjourned to Executive Session at 7:40 p.m.
The meeting returned to regular Session at 8:11 p.m. City Clerk Mrs. Gehlbach called the Roll. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Busby and Alderman Prather); motion carried. Also present were Mayor Davis-Kavelman and City Clerk Mrs. Gehlbach.
Alderman Anderson made a motion to adjourn and Alderman Henrichsmeyer seconded it. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Busby and Alderman Prather); motion carried.
The City Council Meeting was adjourned at 8:13 p.m.
Respectfully Submitted By:
Risa Riggs
City of Lincoln