COMMITTEE OF THE WHOLE MEETING
Lincoln City Hall, Council Chambers
700 Broadway Street | Lincoln, Illinois
Tuesday, August 11, 2020
The Committee of the Whole Meeting of the City Council of Lincoln was called to order by Acting Mayor Tracy Welch at 7:00 p.m., with proper notice given. City Clerk Peggy Bateman called roll.
Present:
Alderman Tracy Welch, Ward 1
Alderman Steve Parrott, Ward 1
Alderman Colby Leith, Ward 2
Alderman Sam Downs, Ward 2
Alderman Kevin Bateman, Ward 3
Alderman Ron Keller, Ward 3
Alderman Kathy Horn, Ward 4
Alderman Jeff Hoinacki, Ward 4
Present:
Elizabeth Kavelman, City Administrator
John Hoblit, City Attorney
Peggy Bateman, City Clerk
Chuck Conzo, City Treasurer
Remotely:
Bob Dunovsky, Fire Chief
Wes Woodhall, Building and Safety Officer
Andrew Bowns, Veolia Water, Project Manager
Paul Adams, Police Chief
Walt Landers, Streets Superintendent
Absent:
None
Presiding:
Acting Mayor Tracy Welch
Public Comment:
There was no one present to speak for public participation
Invoice from Crawford, Murphy & Tilley for the Lincoln Union Street Pump Station Construction Professional Services from May 30, 2020 to July 3, 2020 in the amount of $1,457.50.
These invoices will be consistently coming in for the sewer upgrade. This item will be placed on the regular agenda.
Invoice from Crawford, Murphy & Tilley for the CSO Improvement Construction Phase Construction Professional Services from May 30, 2020 to July 3, 2020 in the amount of $13,113.40.
This is for the CSO Improvement at the Wastewater Treatment Facility. This item will be placed on the regular agenda.
Invoice from Crawford, Murphy & Tilley for design of a 70 MGD CSO Treatment facility, New Lab Building, New Secondary Clarifier Mechanisms, New Screen Building, Grit Classifier and Sludge Conveyor Professional Services from May 30, 2020 to July 3, 2020 in The amount of $61,148.25.
This is for the CSO Improvement at the Wastewater Treatment Facility. This item will be placed on the regular agenda.
Ordinance Amending the City of Lincoln's Previously Passed Ordinance Regarding Poultry
Alderman Keller is requesting that the permit fee be $25 per property and not $25 per chicken as it is currently written in the ordinance. This item will be placed on the regular agenda.
Ordinance amending 6-2-3 of the Lincoln City Code. Ordinance number 2020-923 whereby the provisions of animal control were amended.
The barking dog provision was moved into the dog at large provision making it the barking dog and dog at large provision. One paragraph was split up into 3 paragraphs and paragraph b was added to state the violations. Paragraph C was amended to state penalties for the above subsection to cover everything in the Ordinance and anything that may be added later.
This item will be placed on the regular agenda.
Ordinance amending Fire Regulations Penalties.
The fire regulations penalties were outdated, some had not been reviewed since 1964. Penalties will now be $100 for 1st offense, $200 for 2nd offense, and $500 for 3rd offense and any subsequent offense in the same calendar year. Fines reflect cost to the department for responding to calls.
Sections 5-3-2, 5-3-3, and 5-3-4 were renumbered to make the ordinance easier to understand.
Section 5-3-6 Burning in the City – talks about recreational fires. The language was cleaned up to show the difference between landscape burning and recreational fires. Recreational fires can be between 8am and midnight. Landscape waste fires depend on the time of year. Fall and winter can be done between 8am-4pm and 8am-6pm for the rest of the year. Same rules apply to both; any fire unattended is considered an illegal fire and there must be an adequate water source present when burning.
This item will be placed on the regular agenda.
Ordinance Authorizing the Purchase of Real Estate 201 Ninth Street (Tabled 7/6/2020)
City Attorney Hoblit suggests going through with the purchase of the property. He does not know how much the DCFS lien is or if the recipient of the child support payments is still living. Negations will need to be made during the sale if the lien cannot be discharged. If the lien is too much for the City to handle, then the city will need to back out of the transaction.
This item will remain on the regular agenda.
Heitmann Drive Preliminary Construction & Engineering Service Agreement
The 2nd installment for Rebuild Illinois was received and gives us a balance of $318,623.56. A portion of these funds will be due this fiscal year with the remaining being due in FY21/22. The amount due for this fiscal year was under $40,000.
This item will be placed on the regular agenda.
Approval of Animal Control Contract between the City of Lincoln and Logan County
There were changes within the original contract due to the dog at large and barking dog fines. The dollar amount is now $48,000 instead of $42,000 due to the warden now being able to write citations. The funds from those citations will come to the city, not the county.
This item will be placed on the regular agenda.
Announcements:
- 5th Street Road Project update:
City Administrator Kavelman said there has been some improvement with the land acquisitions. Documents are being sent to IDOT by the end of the week for reimbursement. She said there has been delay due to COVID, the approval of the force account by the council, and the remaining land acquisition.
Alderman Bateman asked how much money has been spent to date on the 5th Street Road Project.
City Administrator Kavelman said the following has been spent…
CMT = $304,676.58 (with $38,917.42 remaining in the contract)- This amount is for assistance with land acquisitions
Hanson = $607,224.94 – for design services
UPRR = $678.38 – for track inspections and control survey
A material and force account estimate was approved by the council in July 2020 = $219,145.00
Alderman Bateman researched himself what has been spent to date on this project..
CMT = $305,913.96
Hanson = $607,224.94
Land acquisitions total provided by the City Clerk = $375,787.44 with one parcel remaining
Total spent on entire project = $1,288,926.30
Alderman Bateman would really like the council to consider foregoing the 5th Street Road project and look into just resurfacing the road as it is without design changes.
- City Clerk Bateman would like the council to approve Executive Session minutes. This item will be placed on the regular agenda.
- Street Superintendent Landers wanted to remind everyone to place only storm debris on the curb at the front of our residence. Storm debris will not be picked up in alleys. Crews have been out cleaning up already but have not made it through the entire city yet.
There is a tentative date for the City cleanup that will be held at the Lincoln Municipal Services Building at 313 Limit Street. That date is September 26th. More details to follow
The Oil & Chip Project should begin next week. More details to follow
The Sidewalk project is underway and should be done in another 1 – 2 weeks
Preconstruction Meeting for the Mill and Overlay work on 4th St will be this Thursday
Road resurfacing will begin soon and Superintendent Landers asks for the citizens patience during these projects
- City Administrator Kavelman said that documentation for the CURES grant has been compiled and is ready to be sent off. Treasuer Conzo had signed the W9 and Acting Mayor Welch will need to as well.
- Acting Mayor Welch stated that the council gave the City Administrator a deadline of September 1st for the 5th Street Road Project. He asked the council to be thinking about how they’d like to proceed with the project and be ready to discuss it after the deadline.
- COVID-19 update: 166 total positive cases, 77 recovered and 1 fatality. Acting Mayor Welch reminds the community to be safe and conscious of those around you and the businesses that you go into.
Adjournment:
There being no further discussion to come before the City Council of Lincoln, Alderman Keller motioned to adjourn, seconded by Alderman Parrott. All were in favor. Acting Mayor Welch adjourned the meeting at 7:52 p.m.
Respectfully Submitted By:
Charity Hutchison, Recording Secretary
City of Lincoln