COMMITTEE OF THE WHOLE MEETING

Lincoln City Hall, Council Chambers 700 Broadway Street I Lincoln, Illinois

Tuesday, August 25, 2020

The Committee of the Whole Meeting of the City Council of Lincoln was called to order by Acting Mayor Tracy Welch at 7:00 p.m., with proper notice given. City Clerk Peggy Bateman called roll.

Present:

Alderman Tracy Welch, Ward 1 Alderman Steve Parrott, Ward 1 Alderman Colby Leith, Ward 2 Alderman Sam Downs, Ward 2 Alderman Kevin Bateman, Ward 3 Alderman Ron Keller, Ward 3 Alderman Kathy Horn, Ward 4 Alderman Jeff Hoinacki, Ward 4

Present:

Elizabeth Kavelman, City Administrator John Hoblit, City Attorney

Peggy Bateman, City Clerk Chuck Conzo, City Treasurer

Remotely:

Bob Dunovsky, Fire Chief

Wes Woodhall, Building and Safety Officer Andrew Bowns, Veolia Water, Project Manager Paul Adams, Police Chief

Walt Landers, Streets Superintendent

Absent:

Presiding:

Acting Mayor Tracy Welch

The council had a moment of silence for the recent passing of Logan County Board Finance Chairman, Chuck Ruben, and past Governor Jim Thompson.

Public Comment:

Former Mayor Seth Goodman was present to share details about the upcoming event, Balloons over

• 27 Balloons will be Flights will be Friday evening, Saturday morning/evening, and Sunday morning and possibly evening. Balloons will launch from various locations to assist with social distancing.  Balloon glow will be Saturday evening at the old hospital grounds, 8-8:30pm.  Anyone interested in crewing can contact Seth Goodman.

For more information, visit the event page on Facebook, Lincoln, IL Balloons Over 66 Weekend.

Mayoral appointment of Cory Slack to Alderman Ward 2 due to resignation of Colby Leith due to moving out of Ward 2.

This item was stricken from the agenda and will be brought back to the council at a later date.

Mayoral appointment of Emily Schreiber to Civil Service Commission.

This item will be added to the consent agenda.

Mayoral appointment of John Mammen and Eileen Mullins to the Economic Development Grant Program  Commission.

Sonnie Alexander was mistakenly left off of the agenda. This item, along with Sonnie Alexander, will be placed on the consent agenda.

Approval of new pole and installation- cost totaling,$1305.92 for new Outdoor Warning Device.

This item will be placed on the regular agenda.

Resolution for Improvement under the Illinois Highway Code - Heitmann Drive

This resolution will allow the City to spend the grant money received from the Rebuild Illinois Grant. This item will be placed on the regular agenda.

Resolution establishing a 3% raise in salary for the City Administrator

The City Administrator went through a performance evaluation.  Those results warranted this increase. This item will be placed on the regular agenda.

Union Pacific Railroad invoice in the amount of $678.38

This is from work done back in April 2020, prior to when the council agreed to not spend any more on the 5th Street Road project until the remaining land acquisition is finalized.

This item will be placed on the regular agenda.

Expanding the Scope of the 4th Street/Decatur Street Overlay Project.

During the preconstruction meeting for this project, it was determined that the intersection of Maple St and 4th St is in pretty bad shape.  The contractor suggested expanding the scope of the project to include that intersection.  The current estimate for that intersection is $4700.  The council asked Superintendent Landers to convey to the contractor to not exceed $6000 in cost for the expansion and also agreed the work could begin if necessary due to the next voting meeting being two weeks away. This item will be placed on the regular agenda.

Proposal for Codification Services - General Code

City Clerk Bateman shared that Sterling Codifiers was bought out by American Legal.  Ordinances passed by the council are not being added online in a timely manner resulting in questions from the community.  Clerk Bateman is asking the council to covert over to a company called General Code.  An initial conversion cost is $2400/year and an annual cost of $995/year after that.  Currently the City pays Sterling $500/year.  A demo was provided and viewed.  The new software is much more user friendly as has additional uses for administration.

Added components from General Code include download pdf, new laws indicator, advanced search, customizable titles, and e alerts.

This item will be placed on the regular agenda.

Announcements:

• Ride to Remember 9/11 Parade- Sunday, September 13th Line up at 9:00 AM at Hall's Harley­ Davidson procession leaves at 10:00 AM for the 9/11 Memorial Site on State Capital
• Harmony Grits will be performing at Spirited Republic on Friday, August 281from 7pm-10pm on Pulaski St.
• Superintendent Landers shared that all sidewalk work is He encourages anyone to look at the corner of Pekin and Sheridan, where the sidewalk and brick pavers were replaced in the brick street. Scarification, Oil and Chip will begin August 241 Weather permitting.  One block was removed,100 Block of Gillett St, to stay under budget and he hopes to include the block in work being done next year.  The Street Department will work on that block themselves with patching. Mill and Overlay should begin soon starting with the sidewalk repairs being done. City Cleanup: Will take place at 313 Limit St.  More information will be included in all sewer bills. Your account must be in good standing with Area Disposal to take part in the cleanup.
• There were some audio issues when Chief Adams spoke remotely regarding consolidating a computer records system with Sangamon County Law This item will be put in writing and placed on the regular agenda.
• Alderman Parrott wanted to recognize Gabe Bowden with Illinois American Water on how outstanding he has been to work with over the Mr. Bowden is leaving IAW and moving out of state. The entire council agreed that he will be missed.
• Project at the Landscape Waste Facility: the current shack is in the scope of the new entrance so a new attendant building will be brought in and moved The temporary gate will be to the west of the current gate. Bids for some of the work will go out in the fall with work hopefully beginning in the winter. A completion date is 2020, possibly 2021.
• Administrative Kavelman discussed the CURES All invoices and receipts need to be turned in to her with a description of what the items were used for.  The grant also requires that any future purchases or projects will need to be submitted as well.
• Alderman Leith thanked the council for the opportunity to serve the He feels it was an eye opening and great learning experience. Alderman Leith is moving out of his ward and tonight's meeting will be his last. Acting Mayor Welch presented Alderman Leith with a plaque for his service.

Executive Session I 2C5 Purchase or lease of Real Estate:

There being no further announcements to come before the council, Alderman Hoinacki made a motion to move into Executive Session, seconded by Alderman Keller.  City Clerk Bateman called the roll.

Present:

Alderman Tracy Welch, Ward 1 Alderman Steve Parrott, Ward 1 Alderman Colby Leith, Ward 2 Alderman Sam Downs, Ward 2 Alderman Kevin Bateman, Ward 3 Alderman Ron Keller, Ward 3 Alderman Kathy Horn, Ward 4 Alderman Jeff Hoinacki, Ward 4

Yeas: (8) Alderman Tracy Welch, Alderman Sam Downs, Alderman Ron Keller, Alderman Kevin Bateman, Alderman Jeff Hoinacki, Alderman Kathy Horn, Alderman Colby Leith, Alderman Steve Parrott

Nays: (0)

Abstain: (0)

Absent: (0) 

The council recessed from the meeting at 7:53pm in order to enter into Executive Session.  Acting Mayor Welch announced there would be no further city business conducted upon reconvening.

Return from Executive Session:

The council reconvened from Executive Session at 8:29pm in order to reconvene the Committee of the Whole meeting. Roll call was taken.

Present:

Alderman Tracy Welch, Ward 1 Alderman Steve Parrott, Ward 1 Alderman Colby Leith, Ward 2 Alderman Sam Downs, Ward 2 Alderman Kevin Bateman, Ward 3 Alderman Ron Keller, Ward 3 Alderman Kathy Horn, Ward 4 Alderman Jeff Hoinacki, Ward 4

Adjournment: 

There being no further discussion to come before the City Council of Lincoln, Alderman Bateman motioned to adjourn, seconded by Alderman Parrott. All were in favor. Acting Mayor Welch adjourned the meeting at 8:29 p.m.

Respectfully Submitted By:

Charity  Hutchison, Recording Secretary