BUDGET WORKSHOP – FY 21/22
Lincoln City Hall, Council Chambers
700 Broadway Street | Lincoln, Illinois
Monday, April 5, 2021
The Budget Workshop with the City Council of Lincoln was called to order by Acting Mayor Tracy Welch at 8:11 p.m., with proper notice given. Attendance was noted.
Present:
Alderman Tracy Welch, Ward 1
Alderman Steve Parrott, Ward 1
Alderman Colby Leith, Ward 2
Alderman Sam Downs, Ward 2
Alderman Kevin Bateman, Ward 3
Alderman Ron Keller, Ward 3
Alderman Jeff Hoinacki, Ward 4
Alderwoman Kathy Horn, Ward 4
Staff Present:
City Administrator Elizabeth Kavelman
City Clerk Peggy Bateman
Treasurer Chuck Conzo
Police Chief Paul Adams
Absent:
City Attorney John Hoblit
Remotely:
Fire Chief Bob Dunovsky
Streets Superintendent Walt Landers
Building and Safety Officer Wes Woodhall
Veolia Water, Andrew Bowns
Presiding:
Acting Mayor Tracy Welch
Public Participation:
There was no one present to speak for public participation.
Acting Mayor Welch asked Treasurer Conzo to read the State Statute regarding the process that the City follows for its budget. Treasurer Conzo stated that the Council follows Illinois Municipal Code Chapter 65 Section 5-8-2-9.9 Public Inspection Notice Hearing on Budget. He then read the Statute.
Animal Control
Fee based on Contract
Audit Fee
Based on Auditors
IMRF & Social Security Contributions
Treasurer Conzo is rechecking this totals
Transfers
Based on loans and is kept at the same level.
TIF Fund
Amount is based off of last year. The City is still waiting on the report from the County.
Liability Insurance
Large increase from $541,000 to $653,000 due to workman’s comp claims and greater premiums.
City Clerk
Budget has been cut by almost $10,000.
City Treasurer
Shaved $200 from his budget.
Travel and Training was not used as much due to COVID.
City Administrator
Lines were eliminated at the direction of the Acting Mayor.
Salaries
Salaries for the $25,000-$50,000 range employees have historically been too low. The budget committee is recommending at flat rate increase of $2500 for the FY. This will get employees closer to the same pay of other municipalities. Overall increase will be $19,571.43 in a $26 million budget. This City is in a position to do this this year. This will not be a reoccurring increase.
Department Head raises will go as followed…
B/Z – 6%
S/A – 3.5%
Police Chief – 3.5%
Fire Chief – 3.5%
Building and Zoning
New tires are needed on the City vehicle.
Line 8342 – increased by $100 due to the increase in title searches
Travel & Training – down $500
Demo & Cleanup – $30,000 not used in FY20/21. RFP is on the next COW for demo at 518 2nd St.
B/Z has applied for at $75,000 grant to assist in the cleanup of nuisance properties, have not gotten a response yet.
Crossing Guards
Line decreased due to only one crossing guard
Merit Commissions
Increase to Appropriations
Mayor and City Council
Salaries Clerical – Amount should come over from the City Administrator’s salary
Contract Services – Legal
Amount based on current contract with City Attorney plus additional for outside legal fees
Contingencies
Copier contract is lowered
Fire Department
Budget is on target – not many changes
Overtime is down as promised due to the hiring of additional fireman
Police Department
Gas & Oil line will increase due to the increase is fuel costs
Contractual Services line will have a big increase
1. New Tasers – Current Tasers aren’t working, batteries are failing
2. Body Cameras – Required by the new Police Reform. Department is looking to lease the
Cameras to keep cost down and stay up to date on technology.
Building and Grounds
Telephone services up $3,500
Discussion on new roof for City Hall. Each time repairs are made it costs upwards of $1000. A new metal roof would cost approx. $280,000 and a new shingled roof would cost approx. $100,000.
IT Services
Line for outsourcing IT support. An RFP will be sent out.
Economic Planning & Development
$6,000 for 3rd Fridays – 3 events planned
$60,000 for Economic Development Grants – anything approved in FY 20/21 but not paid out, will be added to the FY 21/22 budget.
Street & Alley
Removed Personal Items line – not used a lot, will use another line if needed
Increase clothing allowance – this wasn’t done in the previous budget in error. Increase for new employee & replacement employee
Gas & Oil – raised $4,000 due to fuel costs
Supplies & Materials – reduced from $70,000 to $50,000. Appropriations set to cover just in case.
Traffic Signal Repair – reduced $15,000
3606 Salaries – The highest paid employee retired last year with another high paying employee retiring in a couple months. The department would like to hire a 9th employee.
Health Benefits
Reduction in cost due to competing rates found by City Broker
Motor Fuel Tax
Street Light Electric – Through a grant from Ardaugh, the Street Dept. replaced several street lights with energy saving led lights. Ameren did several too. $60,000 was budgeted for current year and year to date only $37,000 has been spent.
Traffic Signal – dropped down
Salaries hourly – large increase due to MFT work
Heitmann Drive – Engineering and Construction costs covered under Rebuild Illinois program.
Debt Services
Bond Payments the City is obligated to make in FY 21/22
The Council decided to stop for the night. An additional Budget Workshop will be on April 13, 2021
Adjournment:
There being no further discussion to come before the City Council of Lincoln, Alderman Keller motioned to adjourn, seconded by Alderwoman Horn. Acting Mayor Welch adjourned the meeting at 9:40 p.m.
Respectfully Submitted By:
Charity Hutchison, Recording Secretary