JULY 27, 2021 COMMITTEE OF THE WHOLE MEETING

Details

COMMITTEE OF THE WHOLE MEETING

Lincoln City Hall, Council Chambers 700 Broadway Street I Lincoln, Illinois

Tuesday, July 27, 2021

The Committee of the Whole Meeting of the City Council of Lincoln was called to order by Mayor Tracy Welch at 7:04 p.m., with proper notice given. City Clerk Peggy Bateman called roll.

Present:

Alderman Steve Parrott, Ward 1

Alderman Ron Fleshman, Ward 2

Alderman Sam Downs, Ward 2

Alderman Kevin Bateman, Ward 3

Alderwoman Wanda Lee Rohlfs, Ward 3

Alderwoman Kathy Horn, Ward 4

Alderman Rick Hoefle, Ward 4

Staff Present:

Peggy Bateman, City Clerk

Chuck Conzo, City Treasurer

John Hoblit, City Attorney

Bob Dunovsky, Fire Chief

Paul Adams, Police Chief

Walt Landers, Streets Superintendent

Andrew Bowns, Veolia Water, Project Manager

Absent:

Alderman Greg Miller, Ward 1

Wes Woodhall, Building and Safety Officer

Presiding:

Mayor Tracy Welch

Public Comment:

There is no one present for public comment.

Crawford, Murphy & Tilley invoice for CSO Project in the amount of $32,984.94.

This item will be placed on the regular agenda.

Crawford, Murphy & Tilley invoice for Union Street Pump Station in the amount of $13,908.08.

This item will be placed on the regular agenda.

Motor Control Center Air Conditioning Unit #4.

This is the final Air Conditioner unit repair and is in the amount of $6,535.33.  This is roughly $800 more than the previous repairs due to increase in costs from the contractor.

This item will be placed on the regular agenda.

Approval of Structural Improvement Grant to Joe's Pizza in an amount not to exceed $7,500.00.

This item will be placed on the regular agenda.

 

Approval of Structural Improvement Grant to Small Town Creations in an amount not to exceed $7.500.00.

This work has been done on the back side of the business. This item will be placed on the regular agenda.

Approval of Facade Grant to Small Town Creations in an amount not to exceed $5,000.00.

This work is being done to the windows on the 2nd floor on the front of their building. This item will be placed on the regular agenda.

2021 Resurfacing Bid Award.

Bid opening was on 7/22/2021. There was only one bidder and the bid came in at $257,432.00.

$570,000 was budgeted for resurfacing.  Superintendent Landers brought forward additional targets to the Council for approval.

The current resurfacing bid and the additional targets will be placed on the regular agenda.

Proposal for Corrosion Repair 2001 Pierce Saber Pumper.

Money is set aside in budget/appropriations for the repair costs.   During the annual preventative maintenance checks, it was found that the frame rails are in dire need of repair.  They have 2 inches of rust/corrosion on them and are only allowed up to     inch of rust/corrosion.  The cost of repair for the frame rails along with other repairs are $71,881 .00.  The truck will need to be taken to Wisconsin for the repair and time frame for repairs could take 6 months.  Replacing the frame rails would hopefully give the truck another 1O years of service.

This item will be placed on the regular agenda.

Proposal for Corrosion Repair 2011 Pierce Saber Pumper.

The rust/corrosion repair for this truck will cost $17,883.00.

If the Council decides not to repair the trucks, a replacement cost will be $1.1 - $1.2 million. This item will be placed on the regular agenda.

Discussion on city code 8-3-20 regarding signs on city right-of-way.

Alderwoman Rohlfs has had several complaints regarding signs on the city right-of-way.  The only permitted signs in the right-of-way are utility and public road signs.  Clarification on the ordinance for certain scenarios were requested.  Mayor Welch, City Clerk Bateman, Chief Adams and Superintendent Landers will discuss this further and bring it back to the council.

Non-Highway Vehicle (Golf Cart) Ordinance.

This item was stricken from the agenda.  More discussion needs to be done and will be brought back to the Council when ready.

Replacement Software for Code Enforcement.

The software for Code Enforcement is very basic and cannot be updated.  A few software options were listed in the agenda packet.  The City would like the software to be usable for multiple departments.

The recommended software is from Go Gov. Unlimited users, unlimited departments, Alderman can receive reports, access to a coordinating app, unlimited remote training, unique customization and 24/7 support. This software will allow residents to submit complaints/concerns.

This will be placed on the regular agenda.

Announcements:

 

  • Work camp for life has
  • Tiny Homes build was this past All home decor was purchased in Lincoln.
  • Alderman Parrott encourages everyone to lock up their There has been some recent burglaries.
  • Andrew Bowns said there has been some complaints of the dust on Union They are wetting down the rock once a week and sweeping as they can with a skid steer until the paving company can get here. He asks that everyone bear with the Sewer project a little longer.  With the heat, they just can't keep the rock wet enough.

Adjournment:

 

There being no further discussion to come before the City Council of Lincoln, Alderman Hoefle motioned to adjourn, seconded by Alderwoman Rohlfs. All were in favor. Mayor Welch adjourned the meeting at 8:19 p.m.

Respectfully Submitted By:

Charity Hutchison, Recording Secretary