COMMITTEE OF THE WHOLE MEETING
Lincoln City Hall, Council Chambers 700 Broadway Street I Lincoln, Illinois
Tuesday, August 10, 2021
The Committee of the Whole Meeting of the City Council of Lincoln was called to order by Mayor Tracy Welch at 7:02 p.m., with proper notice given. City Clerk Peggy Bateman called roll.
Present:
Alderman Greg Miller, Ward 1
Alderman Steve Parrott, Ward 1
Alderman Ron Fleshman, Ward 2
Alderman Sam Downs, Ward 2
Alderman Kevin Bateman, Ward 3
Alderwoman Wanda Rohlfs, Ward 3
Alderwoman Kathy Horn, Ward 4
Alderman Rick Hoefle, Ward 4
Present:
Peggy Bateman, City Clerk
Chuck Conzo, City Treasurer
John Hoblit, City Attorney
Bob Dunovsky, Fire Chief
Wes Woodhall, Building and Safety Officer
Andrew Bowns, Veolia Water, Project Manager
Paul Adams, Police Chief
Walt Landers, Streets Superintendent
Christy Crites, CMT
Remotely: Absent: Presiding:
Mayor Tracy Welch
Public Participation:
There was no one present to speak for public participation.
Alice Roate, Director of Logan County Tourism with quarterly report.
This is report is for the months of April - June 2021. The hotel/motel tax income was a little over $30,000
Grants received for a paycheck protection program, which has been forgiven, was in the amount of $14,000.
Illinois Dept. of Commerce and Economic Opportunity has given Tourism $18,000 for July 2021. There will be a new amount given for the next quarter.
There were 238 tourism inquiries either on the phone, website or in person at the Depot.
Advertising efforts - Digital marketing continued with Website retargeting and Facebook and Instagram ads. The Depot and Mill are now official stops in the Route 65 passport.
Mill Update: Final touches have been completed and reopened on May 22nd with approx. 200 people in attendance at a backyard bash.
A part-time employee has been hired and work the hours of 2p-4p Tues - Sat.
Pay application #5 from L. Keeley Construction for Union Street Pump Station in amount of $343,800.00.
Pavers are coming in to work on Union Street. They will be in and out before school starts. This will alleviate the dust problems. Keeley is anticipating substantially complete in October barring any delays in parts for control panels. Pictures and updates are in the packet.
This item will be placed on the regular agenda.
Change Order No. 3 L. Keeley Construction Union Street Pump Station.
Work directive changes to add the lateral work and additional paving because the trench kept getting wider and wider. The cost for these changes came in under what was approved. This is a net increase of $261,267.32.
This item will be placed on the regular agenda.
Pay application #12 from Plocher Construction for CSO Project in an amount of $893,753.07.
Completing wall extensions on the first flush tank, work in the electrical building, continuing work in the lab and blower building. A lot of the work they are doing now is already on the alternates. Over $10 million dollars has been spent to date. Christy anticipates the startup of the CSO Treatment facility in late fall and the lab being done before that. Photos are in the packet.
This item will be placed on the regular agenda.
Work Directive Change No. 2 from Plocher Construction for Ductbank Reroute for the CSO Project.
This was an alternate that was taken when the project was bid. This was to build and enclose the screening section of the wastewater treatment plant. During a project in 2000 this build was eliminated due to it exceeding the do not exceed amount. Using the existing footprints from that project, they built the building so there was dewatering of their grit and to reduce any risk for freezing. When starting to build they found wiring and conduit 6 inches in the ground. So this work directive is for the contractors to reroute those conduits around the building for safety purposes and accessibility for maintenance.
The cost range is $52, 171 to $58,726. The cost will depend on if they can use the existing conduit and wiring and if it's long enough for the new route around the building.
The council decided to go forward with all new wiring rather than try to use the old, the amount of $58,726 will be placed on the regular agenda.
Christy Crites from CMT gave a PowerPoint Presentation on the Project overall.
Crawford Murphy & Tilley Amendment No. 2 for the CSO Improvements Construction.
This amendment is for $65,000 and covers the engineering for the lead and asbestos abatement. This cost was not in the original contract. All of this work is complete and is ready to be closed out. This cost will be requested to come out of the contingency fund.
This item will be placed on the regular agenda.
Hiring replacement Police Officer due to upcoming retirement.
Sgt. Detective Jim Rehmann's last day will be August 21, 2021. He is retiring. Chief Adams requests permission to hire a replacement.
This item will be placed on the regular agenda.
Increased Purchase Price of New 2022 Dump Truck and Snow Plow.
While trying to get the sales contract finalized, Peterbilt decided to add a surcharge to all medium and heavy duty trucks. This will add $1,000 to the previous purchase price brought to the Council. The new price will be $164,405 .00.
This item will be placed on the regular agenda.
Ordinance Amendi ng 11-5-3 to Zone Recreational Adult Use Cannabis Dispensary as a C-2 Permitted Business.
City Attorney Hoblit researched the City Code and found that medical cannabis use is zoned C-2 therefore coming to the conclusion that recreational adult cannabis use would be zoned C-2.
Most C-2 businesses are located down Woodlawn Rd. This item will be placed on the regular agenda.
Item added by Mayor Welch
Ordinance for the Sale of 618 4th Street
The paperwork for 618 4t11 Street was received to show that the property is in the possession of the City. The property purchasing bid opening will be posted in the paper for 3 successive Saturdays. The City incurred $800 to acquire the property. It will cost approx. $330 to run the bid in the paper.
Alderman Hoefle will work on getting a cost comparative analysis to other similar properties from a Realtor. Minimum purchase price for the property will be determined at the next meeting.
This item will be placed on the regular agenda.
Announcements:
- Paving on Union Street will begin Mr. Bowns asks the citizens for patience while this work is completed.
- Sidewalk bid opening will be Superintendent Landers would like the bid approval added to next Monday's agenda.
- Wyatt Ave will be closed tomorrow between Ladue and Sherman for milling and Should only be closed for that day.
- Dock Dogs would like to set up the Thursday before the downtown Balloons over 66 This will block of 5-6 parking spots and Alderman Bateman has already gotten approval from Sheriff Landers.
Executive Session I 2 (C) (1) Personnel and 2 (C) (2) Collective Bargaining:
There being no further announcements to come before the council, Alderman Hoefle made a motion to move into Executive Session, seconded by Alderman Fleshman. City Clerk Bateman called the roll.
Present:
Alderman Greg Miller, Ward 1
Alderman Steve Parrott, Ward 1
Alderman Ron Fleshman, Ward 2
Alderman Sam Downs, Ward 2
Alderman Kevin Bateman, Ward 3
Alderwoman Wanda Rohlfs, Ward 3
Alderwoman Kathy Horn, Ward 4
Alderman Rick Hoelfe, Ward 4
Yeas: (8) Alderman Greg Miller, Alderman Sam Downs, Alderwoman Wanda Rohlfs, Alderman Kevin Bateman, Alderman Rick Hoelfe, Alderwoman Kathy Horn, Alderman Steve Parrott, Alderman Ron Fleshman
Nays: (0)
Abstain: (0)
Absent: (0)
The council recessed from the meeting at 8:03 pm in order to enter into Executive Session. Mayor Welch announced there would be no further city business conducted upon reconvening.
Return from Executive Session:
The council reconvened from Executive Session at 9:22 pm in order to reconvene the Committee of the Whole meeting. Roll call was taken.
Present:
Alderman Greg Miller, Ward 1
Alderman Steve Parrott, Ward 1
Alderman Ron Fleshman, Ward 2
Alderman Sam Downs, Ward 2
Alderman Kevin Bateman, Ward 3
Alderwoman Wanda Rohlfs, Ward 3
Alderwoman Kathy Horn, Ward 4
Alderman Rick Hoelfe, Ward 4
Adjournment:
There being no further discussion to come before the City Council of Lincoln, Alderman Bateman motioned to adjourn, seconded by Alderman Hoefle. All were in favor. Mayor Welch adjourned the meeting at 9:22 p.m.
Respectfully Submitted By:
Charity Hutchison, Recording Secretary