MAY 23, 2023 COMMITTEE OF THE WHOLE MEETING

COMMITTEE OF THE WHOLE MEETING

Lincoln City Hall, Council Chambers

700 Broadway Street | Lincoln, Illinois

Tuesday, May 23, 2023

The Committee of the Whole Meeting of the City Council of Lincoln was called to order by Mayor Tracy Welch at 7:05 p.m., with proper notice given. City Clerk Peggy Bateman called roll.

Present:

Alderwoman Robin McClallen, Ward 1

Vacant, Ward 2

Alderman Sam Downs, Ward 2

Alderman Kevin Bateman, Ward 3

Alderwoman Wanda Lee Rohlfs, Ward 3

Vacant, Ward 4

Staff Present:

Peggy Bateman, City Clerk

Chuck Conzo, City Treasurer

John Hoblit, City Attorney

Walt Landers, Streets Superintendent

Darrin Coffey, Assistant Fire Chief

Joe Meister, Police Chief

Remotely:

Wes Woodhall, Building and Safety Officer

Absent:

Alderman Steve Parrott, Ward 1

Alderman Craig Eimer, Ward 4

Andrew Bowns, Veolia Water, Project Manager

Bob Dunovsky, Fire Chief

Presiding:

Mayor Tracy Welch

Public Comment:

There is no one present for public comment.

Request to permit from the Hunt Foundation to close the 300 block of Decatur and 300 Block of McLean St from 1:00pm – 9:00pm.

This permit is for June 19, 2023. Insurance will be obtained on June 14^th.

This item will be placed on the consent agenda.

Request to permit from Lincoln Community High School for Homecoming Parade Friday, September 15, 2023 at 2:30pm to close streets Wyatt to Kickapoo to Square.

This item will be placed on the consent agenda.

Economic Development Commission Grant Approvals. Upon approval from Economic Development Commission May 19, 2023.

There was not a quorum at the May 19^th Economic Development Commission meeting, therefore the meeting was rescheduled for May 24^th. Mayor Welch asked the council to approve these grants contingent on the approval of the Commission.

The grants include…

Structural Improvement Grant for the Genealogical Historic Society at 114 N Chicago St. – Roof Repairs = $7500
Big Shot Properties at 720 N. Sherman St. – Removal/Replacement overhead doors and trim = $7500
Big Shot Properties at 1112 Keokuk St – Removal/Replacement of overhead doors and trim = $7500
American Family Insurance at 407 Pulaksi Street – Removal/replacement of windows = $3,350

These items will be placed on the regular agenda.

Lincoln Police Department and Lincoln Community High School Resource Officer Contractual Agreement for the 2023-2024 School Year.

Contracts are the same as previous years with the exception of the cost due to union contract increase in wages. Officer Rohrer will remain at the High School and Officer Fruge will remain at the Junior High.

This item will be placed on the regular agenda.

New Wheel Loader and Backhoe Lease.

Current lease for both machines will expire in September 2023. The new lease is similar to the current lease with an annual cost of $47,203.32 for five years.

This item will be placed on the regular agenda.

Special Use permit for Mixed Use Occupancy 200 5^th Street. Upon approval from the Planning Commission on May 25, 2023. Special voting session Tuesday, May 30, 2023.

There is a Planning Commission meeting on May 25^th. If this permit is approved by the Planning Commission, the council will need to hold a Special Voting Session on Tuesday, May 30^th to approve. The permit applicant has a deadline for approvals at the end of the month. There is not financial impact to the city for this project.

This item will be placed on the regular agenda for May 30^th.

Fifth Street Roadway Improvements Supplemental Engineering Agreement.

The council agreed to continue the 5^th St Road project with a more affordable project. This agreement is for the reengineering of the project. Motor Fuel Tax dollars will be made available to pay for these costs.

This item will be placed on the regular agenda.

Mayor Welch added an agenda item. With the resignation of Alderman Hoefle, there is a vacant spot on the Tourism Board. Mayor Welch made the recommendation to appoint Alderman Downs to fill the vacancy.

This item will be placed on the regular agenda.

Mayor Welch moved on to other items on the agenda.

Announcements:

3rd Friday was a great success! Next month is Nashville nights.
Update for the August Balloons Over 66. Steak cook-off has been added. $5000 purse for the BBQ competition. Kids corner at a park.
Alderman Downs invited everyone to the Pride Festival that is being held downtown on June 3^rd.
The Special Voting meeting on May 30^th is at 6:00pm

Adjournment:

There being no further discussion to come before the City Council of Lincoln, Alderman Bateman motioned to adjourn, seconded by Alderman Downs. All were in favor. Mayor Welch adjourned the meeting at 8:41 p.m.

Respectfully Submitted By:

Charity Hutchison, Recording Secretary