COMMITTEE OF THE WHOLE MEETING
Lincoln City Hall, Council Chambers
700 Broadway Street | Lincoln, Illinois
Tuesday, February 27, 2024
The Committee of the Whole Meeting of the City Council of Lincoln was called to order by Mayor Tracy Welch at 7:06 p.m., with proper notice given. City Clerk Peggy Bateman called roll.
Present:
Alderwoman Robin McClallen, Ward 1
Alderman Steve Parrott, Ward 1
Alderman David Sanders, Ward 2
Alderman Sam Downs, Ward 2
Alderman Kevin Bateman, Ward 3
Alderwoman Wanda Lee Rohlfs, Ward 3
Alderwoman Rhonda O’Donoghue, Ward 4
Present:
John Hoblit, City Attorney
Peggy Bateman, City Clerk
Chuck Conzo, City Treasurer
Ty Johnson, Fire Chief
Walt Landers, Streets Superintendent
Andrew Bowns, Veolia Water, Project Manager
Absent:
Alderman Craig Eimer, Ward 4
Joe Meister, Police Chief
Wes Woodhall, Building and Safety Officer
Presiding:
Tracy Welch, Mayor
Public Participation:
There was no one present for public participation.
Adam Mackey – Lincoln Speedway 2024 Tentative Racing Schedule
The Speedway had a successful 2023 season. All events to return with an added benefit race.
This item will be placed on the regular agenda.
Resolution to use Motor Fuel Tax & Rebuild Illinois Bond Funds
This approved resolution will be sent to IDOT to have approval to use these funds. One resolution will include both funds expenditures.
This item will be placed on the regular agenda.
Proposals for Grinding Tree Waste at the Landscape Waste Facility
Well over $100,000 was spent in the last two years to grind the pile at the Landscape Waste Facility. The fee changes at the facility has greatly decreased the waste brought in which makes the current pile very manageable. R&R Services has done the grinding in the past. They also have the outlet to haul the mulch out.
The bid to grind is $29,400.00 and $75/load to haul away. These funds are budgeted in this year’s budget.
This item will be placed on the regular agenda.
Tremont Street Project Preliminary Estimates
Complete reconstruction will cost $1.5 million. Design will take place in FY24/25 with construction taking place in FY25/26 and possibly carrying over the FY26/27 due to the size of the project. The life of this type of work will be approx. 20 years.
Resurfacing/Mill & Overlay will cost $765,000.00. This type of work will move forward towards construction quicker but will only have approx. 5 years of life of the road.
The complete reconstruction will be placed on the regular agenda.
Request to permit – 4th Annual Logan County Pride Festival Saturday, June 8, 2024 from 3pm – 9pm.
This item will be placed on the consent agenda.
Economic Development Commission Grant approvals – Structural Grants; DERAC Properties LLC, 419 Pulaski Street – roof replacement. Façade Grant Approval – Doubleshot Holdings LLC, 101 S. Kickapoo Street – power wash, caulk, replace plywood & paint exterior.
The grant amounts are in the packet.
These items will be placed on the regular agenda.
RFP Energy Supply for Lincoln, IL Government Buildings & Facilities. Discussion of Bids received.
One bid was received from the Stone River Group.
This item will be placed on the regular agenda.
Announcements:
· Congratulations to the Lincoln Lady Railer Basketball team for winning their Super-Sectional win against Dixon.
· Channel 5 will switch Channel 9 on March 28th.
· City Council meetings will be held at the Police Station while the City Hall elevator is under construction. These meetings will move the beginning of March. Also the meeting times have changed to 6pm.
· Alderman Bateman received an email regarding concern of there being conflict of interest on him being on the City Council and his wife being the City Clerk. He contacted two attorneys who again confirmed that there is no conflict of interest.
Executive Session 2c1 Personnel and 2c11 Litigation:
There being no further announcements to come before the council, Alderman Parrott made the motion to move into Executive Session, seconded by Alderman Downs. All were in favor.
The Council recessed from the Committee of the Whole meeting at 7:31pm in order to enter Executive Session. Mayor Welch announced there may be city business conducted upon reconvening.
Return from Executive Session:
The council reconvened from Executive Session at 9:55pm in order to reconvene the Committee of the Whole meeting. Roll call was taken.
Present:
Alderwoman Robin McClallen, Ward 1
Alderman Steve Parrott, Ward 1
Alderman David Sanders, Ward 2
Alderman Sam Downs, Ward 2
Alderman Kevin Bateman, Ward 3
Alderwoman Wanda Lee Rohlfs, Ward 3
Alderwoman Rhonda O’Donoghue, Ward 4
Absent:
Alderman Craig Eimer, Ward 4
Adjournment:
There being no further discussion to come before the City Council of Lincoln, Alderman Bateman motioned to adjourn, seconded by Alderwoman O’Donoghue. All were in favor. Mayor Welch adjourned the meeting at 9:55 p.m.
Respectfully Submitted By:
Charity Hutchison, Recording Secretary
City of Lincoln