Lincoln, Illinois

June 7, 2010

Minutes of a regular City Council Meeting held in the Council Chambers of City Hall, Lincoln, IL, on Monday, June 7, 2010.

Mayor Snyder called the regular City Council Meeting to order at 7:15 p.m. City Clerk Mrs. Martinek called the roll. There were nine Aldermen present (Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert) and one absent (Alderman Anderson). Also present were City Clerk Mrs. Martinek, Mayor Snyder, and Assistant City Attorney Mr. Blinn Bates. Department Heads present were EMC Manager Mr. Tackett, Fire Chief Hulett, Police Chief Greenslate, Safety and Building Officer Mr. Lebegue, City Engineer Mr. Mathon, and Street Superintendent Mr. Jackson.

Those present recited the Pledge of Allegiance to the Flag led by Alderman Bacon.

Public Participation:

Mayor Snyder said they had some people that wished to speak and it would also be dealing with Grant Submission for ALMH to U. S. Department of Transportation concerning new intersection at ALMH. He said he previously sent an email to Council members to provide a little bit of information about that. I apologize for us not being able to discuss this matter at our workshop on May 25 but the hospital just recently became aware of a Federal Grant opportunity and what it is, is round 2 of the Transportation investment generating economic recovery program which the acronym is TIGER. The details on that were recently announced by the U. S. Department of Transportation and it is a competitive grant program that may provide the necessary funding for the hospital to construct the 3 legged intersection off Lincoln Parkway into the new hospital and also complete the road the new hospital connecting it back to Taylor Court. Dolan Dalpoas is here, who is the CEO of the hospital who is available to answer any questions about that grant opportunity and also Lisa Kramer who is the engineer for the hospital.

Mr. Dolan Dalpoas, President and CEO of ALMH and live at 11 St. Andrews Drive, Lincoln, Illinois. He thought Mayor Snyder did an excellent job summarizing the opportunity for us. As the Mayor said it is TIGER 2 Federal Grant and if awarded the grant up towards $2M which would substantially cover the cost of the 3 legged intersection of the business loop and tying it in the North on Route 10. He said Lisa Kramer is here to answer any of the technical questions and I believe there is an overview that was emailed to the Council members which describes kind of in detail the opportunity before us. The City of Lincoln would be the applicant and the first phase would begin June 15 with the pre-application process the second phase would start shortly after that in July and a couple of other points. The construction cannot begin until the grant is awarded. The cycle of the award starts September 15 and runs through December 31. Then we would work out any agreement the city would need to insure that both parties are kept to their responsibilities and would fund the entire work up front and the Federal grant would cover the cost after that.

Alderman Neitzel said are we going to give the road then to the City of Lincoln and maintain.

Lincoln, Illinois

June 7, 2010; Page 2

Grant Submission for ALMH to U. S. Department of Transportation concerning new intersection at ALMH

Mr. Dalpoas said yes. Alderman Neitzel said the $2M is that going to cover the cost of the road or will there be something left over.

Mr. Dalpoas said the hospital will issue a match and that this is a competitive grant so you can match anywhere from 0-20% of that grant and we intend to be as competitive as possible and match the full 20%. He said the entire project is about $2.4-$2.5M and so the Federal Grant and our match will cover the cost of it.

Alderman Tibbs asked who was going to be responsible to be the overseer of the grant money.

Mr. Dalpoas said the City of Lincoln is the applicant so we would work with the City of Lincoln to insure that all the grant requirements are done. He said Lisa Kramer of Hanson Professional Services is here to offer expertise and will of course work with City Engineer Mr. Mathon. We also have available grant writers that do nothing but fork out grants to help the City do this.

Mayor Snyder said I had made available to the Council members in your baskets two documents. One of them is a legal agreement between the hospital and the City of Lincoln and was prepared by Attorneys for the hospital and reviewed by City Attorneys with Woods and Bates and there was also a letter which deals with waiver of conflict of interest because Woods and Bates obviously represents the City as City Attorney and they also represent the hospital on some matters but as that letter clearly states the hospital consents to Woods and Bates representing the interest of the City in this matter and they will waive any potential conflict of interest there. For action tonight what we would need would be two separate motions. The first one would be the easiest one it would simply be a motion to approve the waiver of the conflict of interest so basically approve what was set forth in that letter that I provided to you. The second would be to give permission for three things; 1) for the city to complete and submit all application materials required by this grant program, 2) would be to submit what is called a project involvement report to IDOT and Ms. Kramer or Mr. Mathon could explain what that is but it is a report I understand that goes to IDOT that gets this project then on the state list of projects.

Ms. Kramer said right it is similar to what we did for 5^th Street road. It is kind of the phase 1 planning document that goes before IDOT and that is what gets the ball rolling with IDOT. It gets the city’s name on the list for Federal funding opportunities. It is just a document that IDOT requires and that is prepared and ready tonight if the city wants to go ahead with it.

Alderman Neitzel said is there a traffic light involved here.

Ms. Kramer said yes there is a traffic light involved on Lincoln Parkway and Short 11^th Street. The East leg of Short 11^th Street will not be tied into the signal and it will just be a 3 legged intersection but it is located as such that it could be extended later.

Lincoln, Illinois

June 7, 2010; Page 3

Grant Submission for ALMH to U. S. Department of Transportation concerning new intersection at ALMH

Ms. Kramer said there was quite a bit of cost involved with putting that 4^th leg in because of the frontage road that is there in front of the County Fairgrounds and it would have to be wrapped around and relocated basically the frontage road through there. There wasn’t funding available at the time to split the cost.

Alderman Neitzel said they are either going to have to go from 5^th Street or Woodlawn Road. Ms. Kramer said right.

Mayor Snyder said the 3^rd piece that we would need is the approval to sign this legal agreement between the city and the hospital and the responsibilities of each party and on page 2 as you can see the city agrees to apply for the grant, provide assistance to the hospital as it relates to the grant in matters that we might have expertise in and to work with the hospital on the execution of the agreement and the grant. The hospital would then provide the support assistance and personnel to apply to the grant, provide funding necessary and any matching costs there, advance any funds for actual construction so that the city would be required to cash flow the project and then also any other requirements for the execution of the grant agreement.

Alderman Neitzel asked if the lawyer had looked over the agreement. Mayor Snyder said yes. Mr. Blinn Bates said they had worked with the general counsel for Memorial Health Systems and drafted the agreement and we requested changes and those changes were made and thought everyone was satisfied. Mayor Snyder said because we have the June 15^th initial application deadline it fell in so we couldn’t do it at the last workshop and if we waited for the next workshop and voted on the 21^st it would be past the initial registration time for the application. Alderman Armbrust said clarify where that will T in. Ms. Kramer said Lincoln Parkway and Route 10 and Taylor Court that comes down by Coy’s that cul-de-sac will be removed and extended around and kind of wrapping around the hospital and then there will be turn lanes added on Lincoln Parkway so we would have a southbound turn lane on the right lane and a northbound left turn lane and signals at Lincoln Parkway. Alderman Armbrust said it just won’t be hooked to 11^th Street. Alderman Neitzel said just out of curiosity what was the price tag on the 4^th leg. Ms. Kramer said it is probably in the range of $100,000.00 or so.

Mayor Snyder said it seems like an opportunity to take advantage of and it will help the hospital. He said he would need then 2 motions. One would be to waive the conflict of interest as specified in the letter dated June 7^th from Ann Evans, General Counsel for Memorial Health Systems.

Mr. Blinn Bates said he would like to clarify that. He said the reason we are asking for that to be done is that we represent the hospital in other matters and have longer than he has been alive.

Lincoln, Illinois

June 7, 2010; Page 4

Grant Submission for ALMH to U. S. Department of Transportation concerning new intersection at ALMH

Mr. Blinn Bates said we are representing the city in this if you all want us to and that is why we are asking for this motion so that we are clear and on the up and up knowing that we do represent the hospital on other matters but in this matter we are working for the city.

Alderman O’Donohue said so moved and Alderman Wilmert seconded it. Mayor Snyder said we a motion and second to waive the conflict of interest matter as specified in the letter and asked if there was any discussion. City Clerk Mrs. Martinek called the roll call. There were nine yeas (Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and one absent (Alderman Anderson); motion carried.

Mayor Snyder said the second motion would encompass the approval for the city to complete and submit all application materials for the TIGER Round 2 grant program, permission for the city to submit the project development report as developed by Hanson for the Hospital and submit that to IDOT and then permission for the city to sign the legal agreement between to the City of Lincoln and Abraham Lincoln Memorial Hospital as specified in the handout. Alderman Busby said so moved and Alderman Horn seconded it. Mayor Snyder asked if there was any discussion on this. City Clerk Mrs. Martinek called the roll call. There were nine yeas (Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and one absent (Alderman Anderson); motion carried.

Public Participation

Mayor Snyder read a thank you note from the Lincoln Women’s Club.

Mayor Snyder called for the Consent Agenda:

Approve Minutes of the 5/17/2010 Regular City Council Meeting and the 5/25/2010 Committee as a Whole Meeting

Approve payment of bills

Alderman Horn made a motion to approve the Consent Agenda and Alderman Neitzel seconded it. Mayor Snyder asked if there was any discussion. City Clerk Mrs. Martinek called the roll call. There were nine yeas (Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and one absent (Alderman Anderson); motion carried.

Lincoln, Illinois

June 7, 2010; Page 5

Mayor Snyder asked for the Presentation of Petitions:

Petition by Lincoln/Logan County Chamber of Commerce to use City Streets for a Parade of Pilots during the Art and Balloon Festival and Resolution #2010-223 for Balloon Fest Parade

Alderman Hoinacki said I move to approve the Resolution requesting permission from IDOT to close a portion of North Kickapoo Street for the Chambers Balloon Fest for the Parade of Pilots and Alderman Tibbs seconded it. Mayor Snyder said Mr. Mathon you drafted the Resolution for the Parade route and asked if he had any comments on that. Mr. Mathon said it follows the same form and format as previous Resolutions passed by the Council for example the Lincoln College 5K run and said IDOT still has to approve. Mayor Snyder said with this motion we will be approving the Petition and the Resolution. City Clerk Mrs. Martinek called the roll call. There were nine yeas (Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and one absent (Alderman Anderson); motion carried.

Petition by Rhoda and Martha Holland for new curbing on Water Street

Alderman Neitzel said I make a motion to approve the Petition by Rhoda and Martha Holland for new curbing on Water Street the extent to be determined by the Street Superintendent and Alderman Bacon seconded it. Mayor Snyder asked if there was any discussion. City Clerk Mrs. Martinek called the roll call. There were eight yeas (Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, and Alderman Tibbs), zero nays, one abstention (Alderman Wilmert), and one absent (Alderman Anderson); motion carried.

Unfinished Business:

Ordinance Amending Title 8, Chapter 10 pertaining to Signs of the City Code of the City of Lincoln (tabled 4/28/09)

Alderman O’Donohue said he would like to leave this on the table.

Petition for the LCHS Class of 1990 to hold a 5K run on August 7, 2010 (tabled 4/19/10)

Alderman Hoinacki said he would like to leave that on the table.

Alderman Wilmert said he did talk to the one who submitted this request and he was curious what other steps had to be taken and he had informed them that they were waiting on some form of insurance for liability. This is a little different because there isn’t an entity like a college to go back on. They were going to check to see if the high school was willing to possibly sponsor it. They might be looking for alternate suggestions or ways to do this.

Lincoln, Illinois

June 7, 2010; Page 6

Petition by Gene Baker for curb and gutter replacement from corner of Clinton and Chicago Street down East Clinton Street to alley (tabled 5/17/10)

Alderman Neitzel said she was going to leave it on the table.

Ordinances and Resolutions

Ordinance #2010-712 Amending Section 8 of Chapter 11 of Title 8 of the City Code of the City of Lincoln, Logan County, Illinois

Alderman O’Donohue made a motion to approve and Alderman Wilmert seconded it. Mayor Snyder said discussion on this it is the ordinance that has a conflict in two portions of the city code; 1) says there can be no alcohol in any city parks and 2) there can be alcohol at special events held in city parks so this resolves this by saying that you can’t have alcohol in city parks unless it has been approved for a special event by the City Council. Alderman Busby said I think the first motion should be to approve the Committee’s Report. Mayor Snyder said we had discussed that up here and we met as a committee as a whole on but the ordinance did not actually meet on this. Alderman Busby said I don’t think it’s necessary I think they still have to put that motion on the floor. Alderman O’Donohue withdrew his motion and Alderman Wilmert withdrew his second. Alderman O’Donohue made a motion to approve the Ordinance Committee Report and Alderman Wilmert seconded it. City Clerk Mrs. Martinek called the roll call. There were nine yeas (Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and one absent (Alderman Anderson); motion carried. Alderman O’Donohue made a motion to approve the Ordinance and Alderman Wilmert seconded it. City Clerk Mrs. Martinek called the roll call. There were nine yeas (Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and one absent (Alderman Anderson); motion carried.

Resolution #2010-222 creating a Stop Intersection at Beason Street and Pekin Street

Alderman Hoinacki said I move to approve the Resolution and Alderman Tibbs seconded it. Mayor Snyder said is there any discussion and said it had previously been approved by this is the Resolution to do that. City Clerk Mrs. Martinek called the roll call. There were nine yeas (Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and one absent (Alderman Anderson); motion carried.

Consideration of Bids, Contracts and other Expenditures

There were no Bids, Contracts or other Expenditures to come before the City Council.

Lincoln, Illinois

June 7, 2010; Page 7

New Business/Communications:

Permission for Abraham Lincoln Memorial Hospital to hold a special event in Memorial Park on Sunday, June 13, 2010

Mayor Snyder said this is for the Healing Life Society Garden Party that the hospital would like to hold this Sunday from 1:00 to 4:00 p.m. at Memorial Park. As you remember from our workshop discussion there was a possible situation where Memorial Park might be owned by the Park District and if we could approve this we could have our belts and our suspenders on. The Park District has already approved this so this would just be permission from the city to hold this event.

Alderman Tibbs said I move to approve and Alderman Hoinacki seconded it. Mayor Snyder asked if there was any discussion. City Clerk Mrs. Martinek called the roll call. There were nine yeas (Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and one absent (Alderman Anderson); motion carried.

Agreement with Hanson for Construction Engineering Phase of State and College Street overlay and Local Agency Amendment #1 for Federal Participation

Alderman Neitzel made a motion to approve the agreement with Hanson for Construction Engineering Phase of State and College Street overlay in the amount of $34,390.19 as well as Local Agency Amendment #1 for Federal Participation and Alderman Bacon seconded it. Mayor Snyder asked if there was discussion on this and asked Mr. Mathon to briefly explain. Mr. Mathon said the agreement with Hanson covers the construction engineering phase which is the observation documentation and all the paperwork that goes into construction work because it is a federally funded project and the local agency amendment #1 is an amendment from the original agreement for federal participation which was approved April 5, 2010 that simply revises the participating construction amount and the construction engineering amount to more accurately reflect the actual amounts. Mayor Snyder said this is not our full amount of stimulus dollars there is an additional $70,000.00. Mr. Mathon said almost $70,000.00 that is correct and there will be another amendment for federal participation forthcoming that will allocate those dollars to the 5^th Street Road Project that’s another project that we have a local agency agreement for federal participation. Mayor Snyder said this $395,000.00 roughly is for the overlay of State Street from 4^th to W. Kickapoo and then the milling and overlay of College Street from 8^th to 11^th and the engineering services are required for that. Mr. Mathon said correct. Mayor Snyder asked if there was any idea when the overlays might begin. Mr. Mathon said we are looking at June 24 to start on those. City Clerk Mrs. Martinek called the roll call. There were nine yeas (Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and one absent (Alderman Anderson); motion carried.

Lincoln, Illinois

June 7, 2010; Page 8

Compensation for Appointed Personnel

Alderman Horn said I move to approve the compensation for appointed personnel which was included in the budget this year and Alderman Neitzel seconded it.

Mayor Snyder asked for discussion and said this was raises for the department heads and as Alderman Horn said the raises are included in the budget and when a department and the employees agree to give back concession the department heads are held to the same requirements that the unions in that department came up with. He said whether it is furlough days or unpaid days whatever it applies to the department heads equally. He asked if there was any further discussion.

City Clerk Mrs. Martinek called the roll call. There were eight yeas (Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Wilmert), zero nays, one abstention (Alderman O’Donohue), and one absent (Alderman Anderson); motion carried.

Appointment of City Treasurer

Mayor Snyder said he had planned to have a candidate tonight to present to the Council for the City Treasurer’s position however, details over the acceptance are still being worked out by the candidate and the candidate’s employer so I would fully anticipate that he would have a candidate ready for the Council to consider on June 21. The candidate thought things would be worked out prior to tonight and they were not so the candidate asked if they could provide an additional weeks time.

Public Announcements

Mr. Jackson said the landfill would be closed this week on Wednesday so they can finish up grinding.

Mayor Snyder said this Friday and Saturday, June 11 and 12^th is the Route 66 Garage Sale.

Police Chief Greenslate said June 18 is the Annual DARE golf tournament to help raise money for the DARE program.

Alderman Busby said there is a meeting tomorrow night.

Mayor Snyder said yes there is a meeting tomorrow night at the courthouse if you are interested and I know Alderman Neitzel can be there and is a meeting being put on by the Economic Development Partnership to discuss infrastructure needs for all the communities in Logan County.

Lincoln, Illinois

June 7, 2010; Page 9

Mayor Snyder said as he understood the format for the meeting the communities will be allowed to speak first on their needs and then after that there will be funding organizations that might have grant funding, loan funding or various types of funding available state and federal sources and most of those entities will be available to discuss those issues. It is at the courthouse from 6:00 p.m. to 8:00 p.m. tomorrow in the Rotunda of the courthouse.

Alderman Wilmert said the Zoning office is up and going on all cylinders with the computer. He did have to solicit the help from Integrity Data to help for an hour for the data base integration and it was beyond his sphere of expertise but everything else got taken care of and we are good to go and we didn’t have to make any new purchases or anything.

Alderman Busby made a motion to adjourn and Alderman Neitzel seconded it. There were nine yeas (Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and one absent (Alderman Anderson); motion carried.

The City Council Meeting was adjourned at 7:52 p.m.

Respectfully Submitted By:

Risa Riggs

Recording Secretary