Lincoln, Illinois

City Council Committee's Meeting

August 24, 2010

Minutes of the City of Lincoln City Council Committees' Meeting held in the Council Chambers

on Tuesday, August 24, 2010.

Those present were Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman

Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue,

Alderman Tibbs, and Alderman Wilmert. Also present were Police Chief Greenslate, Street

Superintendent Mr. Jackson, EMC Manager Mr. Tackett, Fire Chief Hulett, Safety and Building

Officer Mr. Lebegue, and City Engineer Mr. Mathon. Also present were City Attorney Mr.

Bates, Mayor Snyder, City Clerk Mrs. Martinek, City Treasurer Mr. Conzo, and Recording

Secretary Mrs. Riggs.

Mayor Snyder called the meeting to order at 7:10 p.m. There were ten Aldermen present

(Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman

Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and

Alderman Wilmert) and none absent.

Those present recited the Pledge of Allegiance.

The City’s Balloon Fest Winners were drawn as follows:

Grand Prize Winner - Shana Leininger

First Prize Winner - Bethany Dzekunkas

2nd Prize Winners

1. Amy Kenney

2. Linda Wilson

3rd Prize Winners

1. Teri Baker

2. Jennifer Pratter

3. Erin Varner

4. Kelly Ferreira

Kid’s Winners

The Mayor asked for the Committees' Issues to be Presented:

Finance, Policy and Procedure:

Chairman Alderman Anderson said she did not have a report.

Fire/Water & ESDA:

Chairman Alderman Horn said the Chief would like to transfer $9,000.00 from schools and

training, line item 8420 into maintenance/repairs line item 5202.

Lincoln, Illinois

City Council Committee's Meeting

Mattea McFadden and Justin Hatfield.

August 24, 2010; Page -2-

Alderman Horn said he has had some repairs that he would like to take care of, $14,000.00

engine 4, Truck 2 Eng 1 and all the repairs exceed the remaining line item of $13,273 so he

would like to cover them without going into appropriations.

Alderman Neitzel said does that leave any additional funding for schooling. Fire Chief Hulett

said $5,000.00. Alderman Horn said they wanted that on the agenda and thought the Chief had a

few other things he wanted to say.

Fire Chief Hulett said this Friday we have the parade for the Art & Balloon Fest and if any of the

Aldermen would like to ride on a fire truck meet them at 3:15 at Wyatt and Kickapoo and if they

could let him know ahead of time so he could make sure to have enough room for everyone. He

said they would make sure they get them back unless they have an emergency call they might

have to go with them. Secondly, last Thursday they had a couple of incidents just briefly to keep

them in the loop. They had a serious house fire in the 800 block of North Sangamon about 2:00

a.m. and it was in a vacant house and it required mutual aid from Atlanta, Lincoln Rural and

since they had all their resources depleted Mt. Pulaski also came up and stood by fire station.

Because of the mutual aid system there is no cost incurred for mutual aid coming into the city.

Later that day they had a fairly significant hazmat call on the interstate and they have the only

hazmat team in the county so they respond county wide. This required shutting down part of I55

for four or five hours due to a diesel fuel leak and they also received some help from some other

state agencies as well as the Bloomington fire department. Because of the hazmat laws they are

going to be charging the spiller to pay for any overtime it cost us to backfill the station and send

personnel out there and any equipment that we used.

Mrs. Rohlfs thanked Mr. Jackson for putting some mulch at the Watermelon site.

Grounds, Buildings and Local Improvements:

Chairman Alderman Tibbs said she did not have a report.

Sewer Treatment Plant, Sewers and Drainage:

Chairman Alderman Busby said they had bids to open.

Mrs. Martinek opened the following bids for the storage building (24 X 100):

FBI

Wilson Schleder Construction

Morton Buildings

Mark Gates

Mrs. Martinek opened the following bid for the drying bed:

Mark Gates

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City Council Committee's Meeting

August 24, 2010; Page -3-

$35,784.00 with bid bond attached

$37,000.00 with cashier’s check as bid bond

$39,526.00 with bid bond

$54,875.00 no bid bond

$31,425.00 no bid bond

Mr. Bates asked if it required a bid bond. Alderman Busby said right. Mr. Bates said Mr. Gates

didn’t meet the specifications.

Alderman Busby said he would like the building letting on the agenda. He said he also wanted

on the agenda a slide presentation by EMC regarding the South plant.

Alderman Neitzel said she went out and looked at it. She said that it is in house and everything

and when you think of $400,000.00 and we’ve got $46,000.00 in it with them doing the work she

was impressed.

Mr. Tackett said can we put on the agenda to rebid the walls. Alderman Busby said

yes. Mr. Bates said they should probably put on the agenda to reject the other one.

Alderman Tibbs said we have the bids and asked if this was the same type of building and

materials that we received the bids on. Alderman Busby said should be and that is what

we will go through. Mr. Mathon said they all bid off the same bid package and had all the

specifications with it and what they will do between now and the next meeting will be to

compare what was bid to what the specifications were to make sure everything is in compliance.

Police:

Chairman Alderman Hoinacki said Mrs. Rohlfs is here on behalf of Main Street to talk about a

street closing.

Mrs. Rohlfs said Main Street is going to attempt to do something that they have not done

before which is a barbecue cook off. It was her understanding that a number of people in the

community have been interested in having a barbecue cook off for a number of years. They

had a couple of people approach them. They got together with the Railsplitter Association and

asked them if they did during their particular event which they said it would be fine and that it

would be great to have it downtown and would like to draw more people into the community

and perhaps they could make sure the people downtown got out to the fairgrounds and vice

versa. She made sure they had applicants before they would say they were doing it and they

have 9 applicants right now that would like to participate and they are hoping to have 10. They

will need to set up on Friday as cookers are quite big and need to start cooking before they start

serving on Saturday. They want just one half of the street on the side of the courthouse. They

could go South on Kickapoo but could not go North.

Police Chief Greenslate said he would recommend closing the entire block to vehicle traffic.

Mr. Bates said their attorney would second that. Police Chief Greenslate said they could just

close the parking spaces on Friday. Alderman Hoinacki said to put that on the consent agenda.

Alderman Hoinacki said the next petition by Knights of Columbus to bag the stoplights for

Friday, September 17 and Saturday, September 18 and asked to have it on the consent agenda.

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City Council Committee's Meeting

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Alderman Hoinacki said he had a petition by Dan Browning to have an estate auction at 114

S. Chicago Street at the Red Barn Antiques and he is asking to close Chicago Street between

Broadway and Pulaski on Sunday, October 3. He said it doesn’t mention any proof of insurance

and wanted it verified and placed on the non consent agenda.

Streets and Alleys:

Chairman Alderman Neitzel said Mr. Jackson informed her that the Kickapoo Park wants the

streets swept so they can do an overlay. She said she was informed that they would be paying

for the machine and the man and wanted to do it tomorrow. Tracy was told it was ok and there

was not a vote.

Alderman Neitzel said she also wanted to say that one of her people from Mayfair told her that

they didn’t have a light in the entrance to Southgate. She thanked Mr. Jackson for taking care of

it.

Ordinance and Zoning:

Chairman Alderman O’Donohue said he had nothing for the agenda. He did want to point out

that Mr. Lebegue had passed out the building permit fee schedule changes for permit fees. He

wanted to give people a chance like they did the last time. He said it would not go on this next

voting agenda but it would the one after that. He wanted everyone to have a chance to look at it

and make any comments or changes or ideas anyone might have.

Mr. Lebegue said the only thing he wanted to point out was that he handed out a revised fee

schedule. He said Alderman Busby brought to his attention there were a few little discrepancies

in the other and made the corrections on there. He said they would probably be changed

again because Mayor Snyder also brought something to his attention that makes sense. He

changed it from $1.00 to $1,000.00 to $0.00 to $5,000.00 would be $20.00. There is a lot

of information and he provided it so they could compare other communities and how it is

arranged. He said it was difficult to do a comparison because everyone does it so differently.

Mr. Bates said it might need an Ordinance change. Mr. Lebegue said yes it was last changed

in 1987 but he has not been found it yet. Mr. Bates said they needed to get together.

Sidewalks, Forestry and Lighting:

Chairman Alderman Armbrust said he had a petition for 615 S. State Street by Jeff Singleton.

He said he had looked at this earlier and it is a repair. There is a section that is buckled up by a

tree root and asked to have it on the agenda.

Alderman Armbrust said he has another one that is next door at 619 S. State by Kyle & Nancy

Polly and that it was a brick walk. He said the actual location is on 2nd Street along side their

house to the end of that block. He said someone fell tripping on that walk and the homeowner

has a mobility issue and that walk is brick that has not been cleaned off.

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Alderman Armbrust said he didn’t think either of the homeowners were in the shape to clean it

up.

Mr. Jackson said he went back out there today and they had about half of it cleared off. He took

some pictures and notes. He said he has the doctor statement where it is a medical condition

and the man needs a level walking surface. The walk itself has some waves in it and got some

bricks missing and about a 10 foot section that is part of the drive and the bricks don’t hold up

for that. Where it meet the concrete on State Street it varies 2-4 inches below the current walk.

Alderman Armbrust asked to have that on the agenda.

Alderman Armbrust said the last thing that everyone had received a copy of a land waste facility

and there are no secrets about this and he asked that they look this over and he scheduled a

meeting on September 14 for 6:30 p.m. He said this was brought up by some of the local

contractors questioning the city’s ability to know whether who was a contractor and they felt

there was a lack of fairness. He said at some point there may be a token charge to the general

public. He wanted the Streets and Alleys and Sidewalks, Forestry & Lighting committee’s

present but would really like everyone to be present.

Mayor Snyder was worried about having cash there.

Sanitation/Technology:

Chairman Alderman Wilmert said he did not have a report.

Insurance:

Chairman Alderman Bacon said she did not have a report.

City Treasurer Conzo passed out reports to everyone.

Mayor Snyder said he had a special thank you to Mr. Mathon he worked several extra hours with

the TIGER 2 grant and got that submitted last week for the hospital.

Mayor Snyder said another piece of information on a grant they submitted a grant application

for $123,000.00 to fund a redevelopment study for LDC. It would involve having consultants

come in and taking a look and evaluating the property. This particular grant has several pieces in

there about sustainability in neighborhoods and there would be some work with neighborhoods

in conjunction with that. He said they had gotten letters of support from the state and if they got

federal dollars the state would fully cooperate with this and try to come up with a unified plan so

they wouldn’t have to piece meal things and wonder how all the little pieces fit together and they

could look at the big picture.

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Mayor Snyder said there is a group of volunteers that have kind of come together and started

working on just some simple beautification projects around the city and you might be seeing

some of their pieces of handiwork. He said this group when they first got together they were

concerned about the bases of the stoplights. The guys in the street department got those recast

and the volunteers painted those bases. They have folks doing some planting in Veteran’s

Park there on Union, people have cut the suckers from underneath the trees around downtown

and also that next triangular park on Union (JC’s Park), this group also suggested the parking

meter poles that were still in the library parking lot that it might look cleaned if all of those were

cut off and again the Street Department guys responded to that right away. He said he never

noticed it before but without those poles it looks a lot better. They were planting tonight over

at the corner of Pekin and Kickapoo, planting flowers there in that little lot. They have gotten

donations from Sherwin Williams and Fastenal for paint for the bases. They have done some

cleaning and weeding and pruning at the Shay Parking lot behind Guzzardo’s, they are working

with downtown business owners that have store fronts and have some art work lined up so they

can put art work up in some of the empty store fronts. They are working in conjunction with an

art studio that is opening downtown. They are trying to get some benches for Latham and Scully

Parks. They have a Facebook page that is called Corner Scaping Lincoln. They have been

active and doing a lot of work and that he could give their names. Bill and Kathy Vinyard, Jaime

and Chris Beard, Todd & Linda Mourning, Lisa & Andy McDonald, Rachel Smith, and just a lot

of good folks working on this and if you know anybody that would like to help they are always

looking for more people.

Alderman Busby said they had a Proclamation. Mayor Snyder said yes he passed that out

and they had missed the meeting and it was a Proclamation that would claim this Friday Max

Mitchell Day here in Lincoln.

Mr. Mathon gave an update on the federal stag grant that we received through the US EPA for

Pulaski Street slip lining that was completed several years ago. All of the required paperwork

has been turned in and approved, pay application has been made and he was informed this

afternoon the actual payment request and electronics transfer were pushed through earlier this

week and should hit the city’s receiving bank account either on Thursday or Friday of this week.

Fire Chief said they wouldn’t have another meeting there is a Tour of Duty run coming through

the County and Lincoln on August 31 at about 6:30. They are running from the West coast and

will arrive in New York City on 9/11. It is to honor the fire and police that were killed on 9/11

and all our military people.

Alderman Busby made a motion to adjourn the meeting and Alderman Armbrust seconded it.

There were ten yeas (Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman

Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue,

Alderman Tibbs, and Alderman Wilmert), zero nays, and none absent; motion carried.

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City Council Committee's Meeting

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The City of Lincoln Committee’s as a Whole Meeting adjourned at 8:09 p.m.

Respectfully submitted,

Risa Riggs

Recording Secretary