Lincoln, Illinois

October 4, 2010

Minutes of a regular City Council Meeting held in the Council Chambers of City Hall, Lincoln,

IL, on Monday, October 4, 2010.

Mayor Pro Tem Busby called the regular City Council Meeting to order at 7:15 p.m. City

Clerk Mrs. Martinek called the roll. There were ten Aldermen present (Alderman Anderson,

Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman Hoinacki, Alderman Horn,

Alderman Neitzel, Alderman O’ Donohue, Alderman Tibbs, and Alderman Wilmert) and none

absent. Department Heads present were Police Chief Greenslate, Safety and Building Officer Mr.

Lebegue, EMC Manager Mr. Tackett, Fire Chief Hulett, and City Engineer Mr. Mathon. Also

present were City Clerk Mrs. Martinek, Assistant City Attorney Mr. Blinn Bates, City Treasurer

Mr. Conzo, and Recording Secretary Mrs. Riggs.

Those present recited the Pledge of Allegiance to the Flag led by Alderman Hoinacki.

Public Participation:

There was no public participation.

New Business/Communications:

Memorandum of Understanding between Logan County Emergency Management Agency and the

Lincoln City Fire Department

Dan Fulscher of the EMA was present and asked for Fire Chief Hulett to begin.

Fire Chief Hulett said everyone should have a copy of the memorandum of understanding and

apologized for not being present last week to explain it. He said that Mr. Fulscher had submitted

for a grant to help with materials, planning and training and recording keeping and improving

that. He approached Mr. Fulscher to work together for the city and county. He said the reason

they got involved in the hazardous materials. He said they are the only ones in the county that

are trained in the county. If something happens outside the City of Lincoln we have trained

personnel and equipment to respond. Most recently we were on the interstate for 5 hours with

a diesel spill and that ties up a lot of our resources and equipment and is a cooperative effort

from a lot of agencies. We currently have 54 hazardous material storage sites in Logan County

and he thought 30 or more were extremely hazardous as far as the toxicity as the chemicals.

The majority of those Mr. Fulscher told him are in the city. That doesn’ t include the hazardous

material that comes through the city via rail, county and interstate and roadways and what is

flying overhead. We (the fire department) need to improve our readiness for proper handling.

He said they were behind in their training and that there is equipment that they need and they

just can’ t get by themselves. There is federal reporting that need more time spent on them. This

is a one year agreement. He thought it was a win/win situation. The $5,000.00 is a donation

that was made from a trust fund last year. This is a one year agreement and they would not get

everything done in that year. He thought the agreement was beneficial to the city and county.

Lincoln, Illinois

October 4, 2010; Page 2

Memorandum of Understanding between Logan County Emergency Management Agency and the

Lincoln City Fire Department

Mr. Fulscher said they have a grant in for HMEP (Hazardous Material Evaluation Plan) from

LAPC. Didn’ t get as much as they wanted but they got enough for a full time staffer right now.

This person will do nothing except look at the sites and collaboratively coordinate with the GIS.

In 1998 updated their hazardous material sites and thought that was nice. This information

would be put in a server connected to GIS so if they did have a hazardous material spill, fire,

storm, flood or anything hits one of our sites it will give us the balloon chart and the evacuation

areas and give us the exact information that we need. It is time to put in a server so future

changes hit a button and you have the information.

Mayor Pro Tem Busby asked how much the county was putting in.

Mr. Fulscher said $40,000.00 with $30,000.00 being for labor and there is about $7,000.00 to

$8,000.00 of benefits so it is 100% funds paying for everything. They applied for $53,000.00

and then with the $37,000.00 to $38,000.00 we will have about $2,000.00 extra and they

wouldn’ t have enough money for the server. They would put it in the 911 communications

center where they can protect it from lightning. The county will be paying $40,000.00 and the

city will be paying $5,000.00.

Alderman Busby said what are the dates? Mr. Fulscher said October 1, 2010 to end of

September, 2011. Alderman Tibbs said where is your next step as far as money goes when you

run out of the money.

Mr. Fulscher said begging again. As Co-Chair of the Illinois Task Force the new buzz is the GIS

and we received a grant to put the GIS printer which we used extensively in Beason, used in the

tornadoes, and it has shown its validity and it will be combined with the server and GIS. The

state is helping put this plan together. They are actually training and teaching Alana how to do

this and them as well. He is hoping that as long as they continue they would like to roll it out

next September at the IEMA conference.

Alderman O’ Donohue said if there is another year of this (a second year) will Lincoln have to

put another $5,000.00.

Mr. Fulscher said they had not talked about that and said they wouldn’ t turn it down. He said it

would be good to show the state that we have put some of our own money in and ask for more.

The buying of the server is just one time.

Alderman Horn said they had gotten some other news that will not cost the city any money.

Lincoln, Illinois

October 4, 2010; Page 3

Memorandum of Understanding between Logan County Emergency Management Agency and the

Lincoln City Fire Department

Mr. Fulscher said they had worked very hard and put in and received a grant of $140,000.00 for

radio communications that we have to redo all of our base stations in the county narrow band.

Federal guidelines by 2013 they have to do that. The city’ s radio base is on top of the hospital

and the city is the last one with their communications there. Your radio was brand new in 1984

and they have been a lot problems with it and they had moved the Lincoln Fire Department over

to the Safety Complex on one grant and it is working very well. They put in for a grant and

received it $65,000.00 they were able to buy the two bases and as the Sheriff’ s department has a

loading system, in other words police officers should be able to hit their button and get a remote

at Lincoln Rural at their 911 backup center. Also here at the safety complex so that you are

going to have a small voting system and that was 100% paid. The coax and the antennas have

been done and they had just received this week the approval of the grant on the radios and they

are ordered and they are hoping to have it done by Thanksgiving. They also have 12 brand new

icom portable radios that they have received on another grant that they are going to go ahead and

program for the City of Lincoln and then he will take the City of Lincoln’ s older used ones to use

for EMA if we have a disaster. They are going to be writing another grant that they will submit

in January and that would really help the handheld speed up to the Kenwood’ s that the Sheriff’ s

department has.

Alderman Horn made a motion to approve the Memorandum of Understanding between Logan

County Emergency Management Agency and the Lincoln City Fire Department and Alderman

Neitzel seconded it. Mayor Pro Tem Busby asked if there was any discussion.

Assistant City Mr. Blinn Bates said he met with Mr. Fulscher and the Fire Chief this afternoon

about some of the concerns they had with the memorandum. He thought that some of their

concerns were taken care of just by the information that he received from them. Just a couple of

other concerns they had just so you know. The memorandum doesn’ t specifically obligate EMA

to contribute anything or them to hire the person that obviously the person has been hired at this

point. They discussed that paragraph 6 in unnecessary it talks about the dates and the reasons

for the dates and the way the money would be paid during that time between the budgets of the

respective organizations so that is not an issue. In section 2 paragraph 2 it says that the fire

department would contribute and provide resources and his understanding is their only resources

they are obligated to provide he thought was the $5,000.00 and that would be the extent of

their obligation. He didn’ t think they had any problem with making any of those changes if the

Council wanted to. He said they decided to give you agreement and take some direction.

Fire Chief Hulett said time wise I am ok if the Council would like to make these changes to

reflect Mr. Blinn Bates input. Time wise they are ok and this would need to go to the county for

their approval but it was entirely up to them. The county would not be voting until October 19.

He was ok with tabling and making the changes if the Council wishes to do that.

Lincoln, Illinois

October 4, 2010; Page 4

Memorandum of Understanding between Logan County Emergency Management Agency and the

Lincoln City Fire Department

Mr. Fulscher said he was ok with that too. Mayor Pro Tem Busby said as you know the Bates’

have always been opposed to Article 6 in every contract we have ever signed. Alderman

Wilmert said it sounds like pretty much all of the concerns have been addressed already. Mayor

Pro Tem Busby said to Alderman Horn that she could amend yours to do away with Article 6.

Alderman Horn said she would do that and amend Article 6 and Alderman Anderson seconded

it. Mayor Pro Tem Busby said they would vote on the amendment first. There were ten yeas

(Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman

Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’ Donohue, Alderman Tibbs, and

Alderman Wilmert), zero nays, and none absent; motion carried. Mayor Pro Tem Busby said

now the regular motion. City Clerk Mrs. Martinek called the roll call. There were ten yeas

(Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman

Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’ Donohue, Alderman Tibbs, and

Alderman Wilmert), zero nays, and none absent; motion carried.

Mayor Pro Tem Busby called for the Consent Agenda by Omnibus Vote:

Approve Minutes of the September 14 Committee as a Whole Meeting and the September 20,

2010 Regular City Council Meeting

Approve payment of bills

Resolution #2010-228 designating the fourth Saturday in October as “ Harvest Day”

Alderman Anderson moved to approve the Consent Agenda as presented and Alderman Horn

seconded it. Mayor Pro Tem Busby asked if there was any discussion. City Clerk Mrs. Martinek

called the roll call. There were ten yeas (Alderman Anderson, Alderman Armbrust, Alderman

Bacon, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman

O’ Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and none absent; motion

carried.

Approval of any items removed from the Consent Agenda

There were no items removed from the Consent Agenda.

Ordinances and Resolutions:

Ordinance #2010-717amending Section 4-1-2 of the City Code

Alderman O’ Donohue made a motion to approve the Committee’ s Report for Ordinance #2010-

717amending Section 4-1-2 of the City Code and Alderman Hoinacki seconded it. There

were ten yeas (Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman Busby,

Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’ Donohue, Alderman

Tibbs, and Alderman Wilmert), zero nays, and none absent; motion carried.

Lincoln, Illinois

October 4, 2010; Page 5

Ordinance #2010-717amending Section 4-1-2 of the City Code

Alderman O’ Donohue moved to approve the Ordinance and Alderman Hoinacki seconded it.

Mayor Pro Tem Busby said along with that Ordinance is an attachment and everybody should

have a copy dated November 13. City Clerk Mrs. Martinek called the roll call. There were ten

yeas (Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman

Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’ Donohue, Alderman Tibbs, and

Alderman Wilmert), zero nays, and none absent; motion carried.

Ordinance #2010-718 amending the Appropriations Ordinance

Alderman Anderson said it would be left on the table and Alderman O’ Donohue seconded it.

There were ten yeas (Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman

Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’ Donohue,

Alderman Tibbs, and Alderman Wilmert), zero nays, and none absent; motion carried.

Consideration of Bids, Contracts and other Expenditures:

Award bid for storage bed wall modifications

Alderman Neitzel moved to approve the concrete work for the storage bed wall at the Sewerage

Treatment Plant to be awarded to Evans Construction not to exceed $36,700.00 and Alderman

Bacon seconded it. Mayor Pro Tem Busby asked if there was any discussion. Alderman

O’ Donohue said that was the low bid. Mayor Pro Tem Busby said it was the low bid. City

Clerk Mrs. Martinek called the roll call. There were ten yeas (Alderman Anderson, Alderman

Armbrust, Alderman Bacon, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman

Neitzel, Alderman O’ Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and none

absent; motion carried.

Unfinished Business:

Petition by Gene Baker for curb and gutter replacement from corner of Clinton and Chicago

Street down East Clinton Street to alley (tabled 5/17/10)

Alderman Neitzel said she was going to leave it on the table.

New Business/Communications:

Update on the Annual Illinois Municipal League Conference

Alderman Neitzel said she would like to left on the table and Alderman Anderson seconded it.

Lincoln, Illinois

October 4, 2010; Page 6

Update on the Annual Illinois Municipal League Conference

City Clerk Mrs. Martinek called the roll call. There were ten yeas (Alderman Anderson,

Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman Hoinacki, Alderman Horn,

Alderman Neitzel, Alderman O’ Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays,

and none absent; motion carried.

Public Announcements

There were no Public Announcements.

Alderman Anderson made a motion to adjourn the meeting and Alderman Horn seconded

the motion. There were ten yeas (Alderman Anderson, Alderman Armbrust, Alderman

Bacon, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman

O’ Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and none absent; motion

carried.

The City Council Meeting was adjourned at 7:42 p.m.

Respectfully Submitted By:

Risa Riggs

Recording Secretary