Lincoln, Illinois

City Council Committee's Meeting

December 15, 2009

Minutes of the City of Lincoln City Council Committees' Meeting held at Lincoln Christian

Church on Tuesday, December 15, 2009.

Those present were Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman

Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Turner. Also

present were Police Chief Erlenbush, City Engineer Mr. Mathon, EMC Manager Mr. Tackett,

Street Superintendent Mr. Jackson, Safety and Building Officer Mr. Last, and Fire Chief Hulett.

Also present were City Attorney Mr. Bates, City Treasurer Mr. Plotner, Mayor Snyder, City

Clerk Mrs. Martinek, and Recording Secretary Mrs. Riggs.

Mayor Snyder called the meeting to order at 7:05 p.m. He asked everyone to stand and say

the Pledge. City Clerk Mrs. Martinek called the roll call. There were eight Aldermen present

(Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Hoinacki, Alderman

Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Turner), two absent (Alderman Bacon

and Alderman Wilmert).

Mayor Snyder said they had a bigger turnout and they had some presentations to do first.

Police Chief Erlenbush presented a plaque to Corporal Dave Oltmann with a commendation for

an event last January.

Mr. Jackson recognized Jim Kirk for his retirement after 44 years. Mayor Snyder presented Mr.

Kirk with a shovel which included a plaque in the shovel. Mayor Snyder read a Resolution from

Representative Brauer from the House of Representatives.

Mr. Jackson presented the new Street and Alley Department employee Kyle Straight

Alderman Busby thanked Lincoln Christian Church and talked about Ward 4 encompassing

different majority with the downtown and a majority of the churches.

Alderman Turner said he has lived in Ward 4 for five years. He thanked the church also

for hosting. He said there are a lot of historical residences and commercial and government

buildings. He said there are a lot of homes that are over 100 years old and that is something to

appreciate.

Mayor Snyder recognized Brandon Boyd for allowing the City Council to meet. Alderman

Busby thanked his wife and daughter for hosting the refreshments.

The Mayor asked for the Committees' Issues to be Presented:

Lincoln, Illinois

City Council Committee's Meeting

December 15, 2009; Page -2-

Finance, Policy and Procedure:

Chairman Alderman Anderson said the only thing she had was some changes in a Resolution for

budget issues. Alderman Hoinacki said he knew the Police Department had some issues.

Fire/Water & ESDA:

Chairman Alderman Horn said she did not have a report.

Fire Chief Hulett said he had a few things.

1.

2.

3.

A $5,000.00 donation from the Allen Trust was given to buy capital equipment.

Dr. Frank Adubato would be at City Hall on 12/22/09 at 11:00 a.m. to give

evaluations.

He was submitting a grant application to hire three new firefighters. He said by

hiring three new firefighters it would reduce the overtime but it was up to the City

Council.

Grounds, Buildings and Local Improvements:

Chairman Alderman Tibbs said she had good news and bad news. They had some electrical

repairs they had to take care of in the fire station. She said it was $595.00 for the repair and

was just letting them know what she had spent and why. She also announced there were new

bulletin boards that you can see all the announcements.

Sewer Treatment Plant, Sewers and Drainage:

Chairman Alderman Busby said he had one item to go out for bids for the Palmer Lift Station.

He told them that EMC had been acquired by American Water.

Police:

Chairman Alderman Hoinacki said he would turn over to the Police Chief.

Police Chief Erlenbush said he wanted to make them aware of an issue with repair of vehicles

and a balance of about $1,500.00 and that he had provided them with a list. He said he has 4

vehicles right now that need some form of repair. He said the bottom line is they need vehicles.

He said that the cost of labor per hour is $70.00 to $74.00.

Alderman Busby said Russell Wright had been the mechanic but has been transferred to Street

and Alley department. Alderman Armbrust said at one time they had 2 mechanics.

Police Chief Erlenbush said he was looking for guidance. He said they are at $13,500.00 spent

and they have $15,000.00 in the budget. He also mentioned they have to replace the new vehicle

that was wrecked.

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City Council Committee's Meeting

December 15, 2009; Page -3-

Mr. Jackson said one of the machines to diagnose is $5,000.00 to $8,000.00. Alderman

Armbrust said they could go out to Auto Zone. Police Chief Erlenbush said they are going into

the appropriations. Alderman Busby said they didn’t have a choice. Alderman Hoinacki said he

liked the idea of going out for bids and they could reject if they needed to.

Police Chief Erlenbush said he would come up with the specs and that it would cost $22,500.00

to $24,000.00 to replace.

There was a discussion on the cost, different makes, which budget line item, and what was in the

appropriations.

Alderman Hoinacki said it was on the agenda to go out for bids for 2 vehicles. Mr. Plotner said

they needed to stop and look at things in the budget.

Ordinance and Zoning:

Chairman Alderman Neitzel said she had a waiver for the Monroe Street property. She asked to

have the Tax Levy Ordinance on the agenda. Mr. Bates said they historically read the figures.

Mrs. Martinek read the ordinance. Alderman Neitzel asked for it to be on the agenda.

Insurance:

Chairman Alderman Turner said he did not have a report.

Streets and Alleys:

Chairman Alderman Armbrust said he did not have a report.

Mayor Snyder said they had found out that properties on the fast track were required to have an

asbestos inspection. The South College property has asbestos and would need an abatement of

the property. They only have $10,000.00 and it was unlikely they would get both done.

Mr. Bates said if it is a private party it is different but if it is the city doing it they have to have

the inspection.

Mayor Snyder said the property at 546 10th Street has been given 90 days and the clock is

running on that. He passed out a job description for the Building and Safety Officer and would

post on the city website and would do the same for the police chief with the job description. He

said they had received a memo that under the Freedom of Information Act they have to designate

someone as the officer. He wanted to designate the City Clerk.

Mr. Bates said they needed a centralized person who could act quickly.

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Alderman Busby made a motion to adjourn and Alderman Turner seconded it. There were

eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Hoinacki,

Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Turner), zero nays, two

absent (Alderman Bacon and Alderman Wilmert); motion carried.

The City of Lincoln Committee’s as a Whole Meeting adjourned at 7:55 p.m.

Respectfully submitted,

Risa Riggs

Recording Secretary