Lincoln, Illinois
November 7, 2011

Minutes of a regular City Council Meeting held in the Council Chambers of City Hall, Lincoln,
IL, on Monday, November 7, 2011.

Mayor Snyder called the regular City Council Meeting to order at 7:00 p.m. City Clerk Mrs.
Martinek called the roll. There were eight Aldermen present (Alderman Armbrust, Alderman
Bacon, Alderman Busby, Alderman Hoinacki, Alderman Neitzel, Alderman O’Donohue,
Alderman Tibbs, and Alderman Wilmert) and two absent (Alderman Anderson and Alderman
Horn). Department Heads present were City Engineer Mr. Mathon, Dave Kitzmiller for EMC,
Police Chief Greenslate, Safety and Building Officer Mr. Lebegue, and Fire Chief Miller. Also
present were City Treasurer Mr. Conzo, City Clerk Mrs. Martinek, City Attorney Mr. Bates, and
Recording Secretary Mrs. Riggs.

Those present recited the Pledge.

Public Participation:

Steve Smith and Greg Voorhees with Blue Star and Michael Maniscalco with the Economic
Development Partnership were present.

Mr. Maniscalco said if they had any more questions about the electric aggregation they would be
happy to answer them. They thought the utility aggregation was a good opportunity.

Mayor Snyder said the deadline to get the language on the ballot is. Someone said the end of
December.

Mr. Bates said since our last meeting he did get an email from someone at Blue Star and that he
had their contact information. He did review the contract and he had a few comments. He was
hoping to contact that person tomorrow. One of his hesitations and he alluded to it last week or
two weeks ago when they were here. Ultimately they (the City) will be asked to sign a contract
with a utility and we are the ones he understood them to tell him that we enter into that contract
with the utility. He could only imagine at this juncture that knowing no more than he did about
this aggregation process what that document says. I don’t know if that is a contract we can ever
get comfortable with or not. It might be advisable to get our hands on a sample of that to take an
advanced look at it and see what we are actually getting into.

Someone said he spoke with Alderman Wilmert about that today.

Mr. Bates said he didn’t know what the city was getting into with that document. He didn’t have
a whole lot of issues with the Blue Star document but a few. He envisioned that utility document
may be imposing burdens on the city enough that we can swallow so maybe we need to take a
look at that.

Lincoln, Illinois
November 7, 2011; Page 2

Public Participation

Mr. Voorhees said he could secure those documents for him. For further clarification the actual
documents are between the individual residents and the suppliers. They simply go out and get
bids from a variety of wholesalers secure, not necessarily on price but on service. That is the
city’s end goal. He believed that purchasing the power is the first step of many into educating
the community regarding energy efficiency, demand and response because power isn’t going
to be as cheap as what we are experiencing today. The agreement that you would enter into is
basically allowing the utility to provide power to your citizens and they would hold their own
agreement with the suppliers with potential termination clauses and all the other associated legal
jargon. He will secure an agreement but ultimately it would not be a commitment by the city
but an individual commitment on an individual basis. They will have a chance to participate/not
participate once they participate they are both bound by the obligations of that particular supplier
no different than he is with his supplier at his home.

Alderman Neitzel said would that be like one of our citizens getting a contract with Comcast per
say. Mr. Voorhees said almost very much so yes. Alderman Neitzel said we have to explain
this to the citizens that call us up on the telephone and want an answer and she would like more
answers so she can answer them directly and honestly.

Mr. Voorhees said it was an excellent question and he believed that the Council should maybe
focus on is that he believes this is a multiple step process agreeing to the fact that there is an
opportunity to aggregate and it would not necessarily be this spring if things did not align
themselves. It is a decision the Council would make to have those go out and seek competitive
bids on behalf of your citizens. What you are doing is building an option for the city to be
able to execute if in fact a situation presents itself where they can provide some savings and
maybe some value added services as well as other options that would not necessarily be on the
table as well as getting the customer a lot of these calls that you would actually have a good
understanding of what the savings would be. He briefly touched on it the last time and Cilco has
a two step rate and it is not just simply one that everyone would benefit. You may find out that
some of your larger homes will not benefit at all but those that are small and have limited use
and limited/fixed incomes they may be the first ones to save this June and you may have a group
of citizens that would later in the fall. It just allows you to have a consultant on hand to work
with the economic development council and the city for preparing how to manage your energy in
the future.

Mayor Snyder said while there may be some similarities just for sales purposes your best answer
in Lincoln would be nothing like Comcast.

Mr. Voorhees said he believed what Mr. Maniscalco was looking to do was to make you
comfortable in using someone that is local and nearby that would work with the city and the
Economic Development.

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November 7, 2011; Page 3

Public Participation

Mr. Voorhees said to make sure that everyone was being addressed and that there are options
out there so they would be looking for a consensus from the City Council to put a referendum
on and see whether or not the vote is there first of all. Once the vote is there then you sit down
and decide what we do from March 22 through June in going forward so there are two things
the referendum and do you want someone like Blue Star to provide you the support, guidance
through all the potholes and bear traps out there.

Mayor Snyder called for the Consent Agenda:

Payment of bills
Resolution 2011-247 for the 2011 Official City Ornament
Petition by Lee Ann Figueroa for a curb break at 404 Peoria

Alderman Neitzel made a motion to honor the Consent Agenda as presented and Alderman Tibbs
seconded it. Mayor Snyder said any discussion. City Clerk Mrs. Martinek called the roll call.
There were eight yeas (Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman
Hoinacki, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert),
zero nays, and two absent (Alderman Anderson and Alderman Horn); motion carried.

Approval of any items removed from the Consent Agenda

There were no items removed from the Consent Agenda.

Petitions

There were no Petitions to come before the City Council.

Ordinances and Resolutions

Ordinance 2011-732 Granting the City Council of the City of Lincoln Authority to Contract for
Water Service Shut off

Alderman O’Donohue made a motion to accept the Committee’s Recommendation and
Alderman Hoinacki seconded it. There were eight yeas (Alderman Armbrust, Alderman Bacon,
Alderman Busby, Alderman Hoinacki, Alderman Neitzel, Alderman O’Donohue, Alderman
Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Anderson and Alderman
Horn); motion carried. Alderman O’Donohue made a motion that the City Council accept
Ordinance 2011-732 Granting the City Council of the City of Lincoln Authority to Contract for
Water Service Shut off and Alderman Hoinacki seconded it. Mayor Snyder asked if there was
any discussion and said again this is just an Ordinance putting into our City Code the language
authorizing the water shut off agreement with Illinois American Water for sewer delinquencies.
Alderman Busby said he would like to get this going as fast as we can because the arrears keep
going and they are at $293,747.00.

Lincoln, Illinois
November 7, 2011; Page 4

Ordinance 2011-732 Granting the City Council of the City of Lincoln Authority to Contract for
Water Service Shut off

City Clerk Mrs. Martinek called the roll call. There were eight yeas (Alderman Armbrust,
Alderman Bacon, Alderman Busby, Alderman Hoinacki, Alderman Neitzel, Alderman
O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman
Anderson and Alderman Horn); motion carried.

Ordinance 2011-733 Amending Section 1-7-9 of the City Code

Alderman O’Donohue made a motion to table and Alderman Hoinacki seconded it. City Clerk
Mrs. Martinek called the roll call. There were eight yeas (Alderman Armbrust, Alderman Bacon,
Alderman Busby, Alderman Hoinacki, Alderman Neitzel, Alderman O’Donohue, Alderman
Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Anderson and Alderman
Horn); motion carried.

Bids:
There were no Bids to come before the City Council.

Unfinished Business:
There was no Unfinished Business to come before the City Council.

Reports:
City Treasurer Mr. Conzo gave an oral report of the Annual Treasurer’s report and there was one
handed out as well as it had been in the newspaper last Thursday.

New Business/Communications:

Letter of Engagement with Dave Anderson

Mayor Snyder said this is a letter of engagement with Dave Anderson who is a retired City
Manager with the City of Normal to assist us with our work in securing a City Administrator.

Alderman O’Donohue said it outlines $150.00 an hour up to a maximum up to $6,000.00 for the
aid of the professional that we’ve engaged to help us sort through the process of hiring a City
Administrator. As of today which was the cut off day we had 42 applications for the position.
It will take a little while to go through each application and to narrow it down but basically it
allows us to hire him and his services in the application and hiring process and it caps it at a
maximum of $6,000.00.

Mayor Snyder said they had a phone conference call right before the meeting tonight where they
discussed the process and talked through some things and they have some decisions to make as a
committee and how they want that process to play out but we would ask for your approval of this
letter of engagement.

Lincoln, Illinois
November 7, 2011; Page 5

Letter of Engagement with Dave Anderson

Alderman O’Donohue said one more thing it doesn’t mean that they will go as high as $6,000.00
and there is a lot of stuff they will be doing as a committee that they will not engage him in.

He moved that they accept the letter of agreement and Alderman Wilmert seconded it. Mayor
Snyder asked if there was any other discussion on this. City Clerk Mrs. Martinek called the roll
call. There were eight yeas (Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman
Hoinacki, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert),
zero nays, and two absent (Alderman Anderson and Alderman Horn); motion carried.

Document of Support for EMA

Mayor Snyder said this is the document of support that came from Dan Fulscher with regard to
a surcharge on cell phones and he was not informed of many more details. Alderman Busby
said this is for 911 to keep it up and running. Mr. Bates said he thought the problem was as he
understood it there is a surcharge on your landline telephone but as more and more telephones
are switched from landline to cell there is not a similar surcharge to generate funds to support
911 on the cell phone so they are trying to implement a surcharge on cell phones.

Alderman Wilmert said he had a constituent raise a concern because they have cell phone or
vonage or a land line and a cell phone and wanted to let them know that was something that
made feedback. You have E911 which is some kind of voice over IP situation and then you have
your land line and cell phones as well and they didn’t necessarily like. The word has gotten out.

Mr. Bates thought that was one of the issues because he is one of those dinosaurs that still has
a landline and two or three cell phones in the family and if they successfully get the cell phone
then they are going to get a family such as mine and many others and get several times.

Alderman Wilmert said it is one thing to have the per household have some sort of fee but if it is
done per device or per method of communication it can quickly spiral out of hand. It will allow
them to keep assessing and that is part of the issue.

Alderman O’Donohue said does this say per device or per account.

Mayor Snyder said this vote isn’t the Council opposing this. This is just going on record
supporting legislation. It says to retain the current 911 surcharge to increase the amount. He
didn’t know if either of the Chiefs know if it is a per account or per device charge that they are
exploring.

Police Chief Greenslate said he did not know the answer to that. He said just like Mr. Bates
explained it is because the loss of the landlines that they are seeking an increase on the cost of
the cell lines to cover the loss that they have experienced over the land lines.

Lincoln, Illinois
November 7, 2011; Page 6

Document of Support for EMA

Alderman O’Donohue asked if there was already a fee for 911 on the cell lines. Police Chief
Greenslate said as he understands it. Alderman Neitzel didn’t think they should vote blind and
they should table it and see what’s going on before we vote on it and that was her theory.

Alderman Neitzel made a motion to table and Alderman Wilmert seconded it. City Clerk Mrs.
Martinek called the roll call. There were eight yeas (Alderman Armbrust, Alderman Bacon,
Alderman Busby, Alderman Hoinacki, Alderman Neitzel, Alderman O’Donohue, Alderman
Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Anderson and Alderman
Horn); motion carried.

State Bank Statement of Conditions is on file.

Appointment of Fire Inspector Ashley Williams

Mayor Snyder said they would postpone due to Inspector Williams has a rather high fever. They
will schedule for a future meeting.

Approval of parking lot concept plan

Alderman Tibbs moved to approve and Alderman Neitzel seconded it. Mayor Snyder said this
is just for Mr. Mathon to get the documents completed for the state grants so they understand
how they want to expend those dollars but to lay out the concept. Alderman Wilmert said since
this is for grant writing purposes if there were an amendment to the design the last meeting we
talked about getting a second opinion with the traffic flow on there which he did not have time
to do and they thought there were would be time to discuss how that would flush out it doesn’t
commit us to that design but to the concept. Alderman Tibbs said that was correct. Mayor
Snyder said he didn’t think it got that detailed in the state grant documents. Alderman Wilmert
said there might be a modification and wanted to make sure they would not get locked in and that
was his only concern. Mr. Mathon said there is no committing to any one design it is a concept
and do you desire to move forward with parking lot improvements and basically starting with
a blank slate. City Clerk Mrs. Martinek called the roll call. There were eight yeas (Alderman
Armbrust, Alderman Bacon, Alderman Busby, Alderman Hoinacki, Alderman Neitzel, Alderman
O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman
Anderson and Alderman Horn); motion carried.

Direct City Attorney to draft letter to EMC

Alderman Busby moved to remove this from the agenda and Alderman Neitzel seconded it.

Lincoln, Illinois

November 7, 2011; Page 7

Direct City Attorney to draft letter to EMC

Alderman Busby said the reason is last week he met the individual that will probably be their
manager and he would let Mr. Kitzmiller explain a little bit of who he is, where he’s from and
what he’s done. He said that he knows a little about the City Council and how government
works and he served two terms on the Rockford City Council.

Mr. Kitzmiller said the individual that is going through their process right now is from Rockford
and he retired from Rockford with 27 years and went to California and worked for a different
firm somewhat like ours and doing the same thing. He is as Alderman Busby alluded to going
through the process. He has interviewed him and his supervisor has interviewed him. He is
going through all the background checks and all that other good stuff that comes along with
that and he actually has an interview with their President tomorrow and once that is done and
hopefully he passes everything and they can move forward.

There were eight yeas (Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman
Hoinacki, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert),
zero nays, and two absent (Alderman Anderson and Alderman Horn); motion carried.

Ratify part time employee in Clerk’s Office

City Clerk Mrs. Martinek said they have a part time person come in because they have someone
that is off on Family Medical Leave. Alderman Neitzel made a motion to agree with the
ratifying of the part time employee in the Clerk’s office their name being Rebecca Strait and
Alderman Tibbs seconded it. Mayor Snyder asked if there was any discussion. Alderman
Busby asked what the pay was. Mrs. Martinek said $10.00. Alderman O’Donohue asked what
the person was doing and what is there job on a daily basis. Mrs. Martinek said she has been
training on the sewer doing the billing and everything and they are getting the new system the
first week of December. Mayor Snyder said he had seen her at the window with customers
today. City Clerk Mrs. Martinek called the roll call. There were eight yeas (Alderman
Armbrust, Alderman Bacon, Alderman Busby, Alderman Hoinacki, Alderman Neitzel, Alderman
O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman
Anderson and Alderman Horn); motion carried.

School Crossing Guards

Mayor Snyder wanted to walk them through the situation here on school crossing guards.
Last October, 2010 (fall) the chairman of our Finance Committee, Alderman Anderson,
contacted each of the department heads to find ways to consider trimming their budgets. All
the department heads were charged with going back to take a look at their budget lines and find
some ways to trim their budget for fiscal year 2011 but also 2012. One of the theories that Police
Chief Greenslate examined was the possibility of the crossing guard program.

Lincoln, Illinois
November 7, 2011; Page 8

School Crossing Guards

Mayor Snyder said the city prior to this fiscal year the fiscal year we’re in the city had
administrative responsibilities to handle the cost of the crossing guards for District 27. That
cost is about $29,000.00 per year and the city levees a property tax amount up to 2 cents per one
hundred dollars assessed valuation. The property tax amount generated is about $15,000.00 so
we have to supplement that property tax dollars from the general fund to pay for the crossing
guard program. The Chief in October 2010 approached the Superintendent of District 27 and
made the comment that we would like them to consider to possibly take over the responsibility
for the crossing guard. He said to Chief Greenslate that it was probably safe to say that the
conversation was cordial with the superintendent and Chief also offered at that time to meet with
any of the school personnel that perhaps they wanted to explore using volunteers to take over the
crossing guard program so there wouldn’t be any cost to the district. He offered his services to
meet with each of the schools to explore the possibilities. When the city then got into our budget
discussions in March and April of this spring as you remember that issue came up again and
we had the discussion about how that should be handled. We decided at that time that what we
would do since we had not heard anything negative back from District 27 about their assumption
of the crossing guards that what we would do was ask them to continue to assume responsibility
for the crossing guards and we would in turn would turnover the proceeds of the property tax to
the District to help pay for that program. With the vote in April of this year where the Council
voted to approve our budget for FY 2012 that was all part of the budget vote. Then Police Chief
Greenslate contacted the Superintendent shortly after the Council meeting after the Council vote
to inform her that the city would be transferring responsibility for crossing guards along with
the property tax dollars to the district 27. At some point during the summer the Superintendent
contact Deputy Chief Geriets and got the names of all the crossing guards that the city previously
used and District 27 then hired those individuals and they started work as crossing guards at
the beginning of the school year. At some time then this fall an item was put on the agenda for
the District 27 school board and apparently the school board balked at the hiring of the crossing
guards. He got a call from the Superintendent he believed on October 13 telling him that the
board was not in support per recommendation that the crossing guards be hired. He got an email
after the board’s October 2011 meeting telling him that the board of education re-iterated that
the city levied the tax for the crossing guards but the children are on city property on their way
to school. The board of education according to this email said the children were not the school’s
responsibility until they reach the school property and was instructed not to employ the crossing
guards and she said at this point they had been paying for them with city funds and the payroll
would run until the end of the month and then they would receive their last paycheck from the
district at that time and they would return the remaining amount to Chief Greenslate. We had
turned over to them.

City Treasurer Mr. Conzo said $9,699.27.

Mayor Snyder said they have information at their desks and an accounting of the revenues that
we turned over and of their expenditures.

Lincoln, Illinois
November 7, 2011; Page 9

School Crossing Guards

Mayor Snyder said we then set up a meeting and Chief Greenslate, Alderman Anderson and I
attended the meeting on October 31 with Superintendent Ahillen and Steven Rohrer who is the
President of District 27 school board. They told us their reasons for objecting to assuming
responsibility for crossing guards do you remember when I got the call from the Superintendent
on October 13 that was the first I believe the City had heard there were any objections at all from
District 27 despite the fact they had been contacted back in October 2010. We set up a meeting
on October 31 and we asked them what their objections were and they told us and we discussed
several different matters and learned that this school year there are about 8 crossing guard
stations, if you want to call it that. Three are at the corner of existing school buildings and five
of those are a block or more away from the school buildings. For example, there is a crossing
guard at the corner of 5th and Maple that is say a block from Carroll Catholic but two or three
blocks from Central School. There also is a crossing guard for example at the corner of Keokuk
and Ottawa which is quite a distance from Central School or Adams school so there are five
crossing guards that are away from the school and three that are on the corners of school which
are 7th and Union, 8th and Union and 5th and Adams. It was our understanding the school board
President made it clear that the school district didn’t feel it was their responsibility to hire
crossing guards. I think it is fair to say that we left that meeting with the impression that the
crossing guards would continue to be employed until something could get worked out. Then this
weekend the Chief was contacted by some of the existing crossing guards and they had received
a letter on Saturday informing them that the Board of Education for District 27 believes the
crossing guard position should be the responsibility of the city as of November 3, 2011 they
were returning the remaining crossing guards to the city and they would no longer be employed
by the school district. Please contact the police department for further instructions regarding your
position. He had received an email from the school board President and he said they had a
school board meeting on November 16 and they ask that the Council put together a proposal to
deal with, they would consider proposals on funding the cost of crossing guards but he thought it
was clear that District 27 does not want administrative responsibility for the crossing guards and
they have come to the position where they are.

Police Chief Greenslate said he did send an email shortly after the budget meetings where it
was decided during the budget meetings that the levy money would be turned over to the school
district to help with their programs and that shortly after that he contacted Superintendent
Ahillen to let her know that the city had approved the transfer of those monies to District 27 to
assist them in administrating the crossing guard program.

Mayor Snyder said after their meeting on the 31st there were some steps that they agreed to and
they were to check and see if the city could levy more than 2 cents for crossing guards and they
found their statutorily limit is 2 cents. They levy about $15,000.00 a year. If they had access to
that full 2 cents they could get more back and it could generate more but because of property tax
caps we are limited at how much property tax we can extend each year so if you remember last
year we could only extend $60,000.00 for the whole tax year.

Lincoln, Illinois
November 7, 2011; Page 10

School Crossing Guards

Mayor Snyder said they chose to put that toward Police and Fire pension funds. Next year
they are only looking at $25,000.00 growth in our property tax funds. It’s not like we can, if
we take a $1.00 and increase that extension for crossing guard that is a dollar that we can’t
put somewhere else whether it is for pension funds or general operations or whatever else.
$25,000.00 across a $13M budget doesn’t go very far.

Alderman Neitzel said basically everybody is interested in the insurance deal and who is
responsible if these children get hit on one of our streets. Are we responsible for that?

Mr. Bates said not unless we’re negligent.

Alderman O’Donohue said his question is, he is just confused and needs some clarification. He
asked who is paying them now because they say they are city employees that they never hired
them and asked if that is accurate.

Mr. Bates said it depends on which email you’re looking at. Alderman O’Donohue said he
wanted to know who was signing their checks they have gotten so far this year. Mayor Snyder
said the school district has. Alderman O’Donohue said the school has been writing them checks
but they are not employing them.

Mayor Snyder said apparently according to and he asked the Superintendent and the school
board President to be present this evening and they had committed some time ago to attend a
different event this evening and they were not available. We transferred dollars to them which
then became their property obviously and from this reconciliation they have been paying the
crossing guards from the beginning of the school year until according to this letter November 3.

Alderman Busby said he felt a little odd in this discussion since he was on the Council and he
voted for taking them and he believed that Mr. Bates was the attorney for the school district at
the time. Mr. Bates said he had never been the attorney for the school district. Alderman Busby
said if the schools can demand the children be in class is it the responsibility when they leave
their houses.

Mr. Bates said it is not clear that anyone in particular is responsible and he was not aware of any
obligation for anyone to provide crossing guards and as far as he can tell that is elected. There
are two different statutory provisions that permit school districts to do it and he didn’t think there
was any question the city can do it and didn’t know there was anything that said they have to
and nothing that says the school district has to do it. He thought they were dealing with a long
time custom. The school specifically statutorily can have patrol (what they called when he was
in school patrolmen) who cannot direct traffic as far as he can understand they can stand on the
corners and tell kids when to cross and when not to cross but they can’t go out and try and stop
cars.

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November 7, 2011; Page 11

School Crossing Guards

Mr. Bates said the school can also have crossing guards do what they are doing now, able to stop
traffic or they can enter into agreements with other people like the City of Lincoln to provide that
service. He didn’t know there was any obligation on either party.

Alderman Wilmert said the absence of any clear party that is responsible either the city or the
school. I understand we have a history at least or past with providing this service what the
school now feels is a city service but I think in other parts of the state and other school districts it
clearly is a city service. He would be interested in seeing how other school districts handle it just
to get an idea of whether we are the exception or alone in thinking we should be providing this.
He was also given to understand there might be a statute related that the schools have liability
but cities don’t and if that is the case then he thought whoever had the liability immunity should
be taking on the responsibility to crossing guards and again he didn’t have all the information but
that was something he wanted to throw out.

Mr. Bates thought both had general liability immunity (both the city and the school). In the
statute that allows the school to have what he calls patrolman which he presumes would be
students that statute specifically absolves them of liability as a result. It does not do so in the
statute where they can for crossing guards so it would be general immunity from liability if that
is applicable just like it would be a general immunity of liability for the city if that would be
applicable.

Mayor Snyder believed the Chief had done a survey of some other communities and how it is
handled in other communities.

Police Chief Greenslate said he contacted quite a few different agencies and received several
responses. He got a breakdown of who was paying and who was administering:

Rockford - school administers and they present a bill to city for 50%
Washington - school pays and administers
LeRoy- school pays and administers
Sherman - school pays and administers
Mattoon - school pays and police administer
Quincy - school and city split 50/50 and police administrate
Champaign - city pays and police administrate
Danville - volunteers ran by school
Chatham - school district pays and administers
Clinton - city hands over levy to school and school administers and pays

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November 7, 2011; Page 12

School Crossing Guards

Mayor Snyder said we are obviously caught in a difficult situation because when we passed
the budget that we passed in April it was with the understanding might be too strong but at
least there were no reservations ever expressed to anyone from the city by District 27 for the
assumption of the crossing guards. We passed that budget and didn’t include funds for crossing
guards because our assumption in passing that budget was that the property tax funds would be
turned over to the district and they then would administer the program and pick up the cost.

Alderman Neitzel asked if anything was put in appropriations. Neither Mayor Snyder nor Police
Chief Greenslate knew that answer.

Mayor Snyder said there was during our meeting of the 31st there was a point brought up
expecting District 27 to assume responsibility for those particular crossing away from the
school grounds may cause them to assume responsibility and costs for students who aren’t
attending District 27 schools and that certainly could be the case. He said particularly in the case
involving 5th Street crossing going to and from Carroll Catholic. He thought that was something
that they could certainly discuss as a city whether we feel we do have some obligation to be
involved whether it is administratively or cost wise for those crossing guards away from the
school buildings but he thought also they might want to have at least some further investigation
done. That was one of the next steps out of the meeting was the Superintendent was going
to try and get some numbers of the number of students that cross in each of those crossing
stations. He said Chief Greenslate had done kind of an informal survey of the crossings today
and for example at 5th and Maple during the morning there was one student that crossed there,
at Broadway and Sherman in the afternoon there were two students that cross there, College and
Woodlawn there were three students across there this afternoon, at N. Sherman and Keokuk there
were 2 this morning and none this afternoon, at Keokuk and Ottawa one this afternoon, at 8th
and Union there were 51 this afternoon (that is the corner of the school grounds). He knew that
Rockford actually have criteria where their crossings are. It is factored into such things as where
if you have a controlled crossing where you have a situation where kids can push a button and
it gives them a walk signal that is considered a controlled station. There are also numbers for
Rockford and he believed it was 15 or more.

Police Chief Greenslate said 15 in some areas depending on car counts and speed limits and 20
in the others a minimum count that calls for a school district provided crossing guard.

Mayor Snyder said he thought this was all stuff that needed to be considering in moving forward.
He didn’t know that tonight they would have a recommendation as to wanting to immediately
pick this back up. It was a decision we made in our best faith in the spring on how things were
going to operate and the decision now by District 27 school board has been at least according to
the letter to end the crossing guards as of November 3.

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November 7, 2011; Page 13

School Crossing Guards

Alderman Neitzel asked if it would be possible to get the two people involved in our next
meeting, Mr. Rohrer and Mrs. Ahillen. Mayor Snyder said they could invite them.

Alderman Neitzel didn’t think you know when you get a letter she thought it needed to be
discussed so they can come up with something. There is a difference between 6th grader passing
than a first grader.

Alderman O’Donohue said we made the decision and they hired people in the summer and they
didn’t do anything until October, do they not have board meetings monthly or just when school
is in session.

Mayor Snyder believed if he was remembering the phone call correctly he believed that
Superintendent Ahillen presented to the board at their September meeting an item to be included
on the consent agenda to approve the hiring of the crossing guards and believed that the board
took it off the agenda in September and then voted against it in October but he was not certain on
that time frame. They were clearly hired by the school district.

Alderman Busby said we just can’t take it back over. There is no place to pay for those guards.

Alderman Wilmert said he was sure if it were me for the rest of the year just reading the letter
here from Mr. Rohrer. He was sure the money was not the issue but they would be able to find
to help alleviate the cost. He was not happy with the way the district is in mid stride change
the agreement but we will find a way to get it paid for but going forward especially next school
year and he is referring here to an intergovernmental agreement he would like to see the school
district take the lead in providing it and if they need help with the funds then so be it.

Alderman Neitzel didn’t think the money is the issue she thought it was the acceptance of
responsibility that is the issue for the school district. The only way we can really talk that out is
if they are here so we can find out the bottom of it and see what we can do.

Mr. Bates said he has already addressed that in the email. Alderman Neitzel said she knew it
but we can’t respond to that in an email and thought they needed him here. Mayor Snyder asked
if there was any further discussion on this. Alderman Wilmert asked how much time they had
before the funds run out that we have already allocated. Alderman O’Donohue said it doesn’t
matter they have already released.

Police Chief Greenslate said he received today from Lincoln Elementary School District 27 for
$1,129.25 which represents the remaining amount of money unspent from the levy we turned
over to them so far. He wasn’t doing anything with the check.

Lincoln, Illinois
November 7, 2011; Page 14

School Crossing Guards

Mr. Bates said one thing he didn’t understand about a reconciliation he could understand the
crossing guard’s salary payable November 15 because they could have had them work on the 1st
or 2nd but that is $1,672.00 and then she also has a category of crossing guard salaries payable
November 30 for $912.00 so if they release them as of November 3 where did those figures
come from.

Ms. Michelle Faulkner said she is on the crosswalk for Ottawa and Keokuk and she didn’t know
what was going on and just wanted to be able to crosswalk her kids because she is attached to
them. She has been told not to because if they get hurt I can be sued. She went today knowing
she wasn’t getting paid and thought there were many other crosswalk people that went today.
They want to know if they could still continue until you guys figure this out. They need to know
is that on them but she would do it because when she told the little boy Friday that they might
not be able to crosswalk them any more he was like what this is a busy road. Every road is busy
but it is stressful and she has almost been hit about three times there by Subway and the College.
She even she isn’t supposed to she crosses college kids because it is so busy there. She asked if
they had an answer if they could continue the crosswalk until it is figured out. She wanted to let
them know that District 27 has made it clear to them (they had a meeting) and they don’t want
them and pretty much said it wasn’t them personally they just didn’t want a part of it and their
hands are tied.

Mr. Bates said when you say your kids, do you mean your kids personally? Ms. Faulkner said
not personally and she has about six of them but today only had one because it was raining.
Mr. Bates said at this juncture you are not an employee of the school district and you are not
an employee of the city and if you do so you are doing so at your own risk. Ms. Faulkner said
legally. Police Chief Greenslate said as Mr. Bates said earlier they have no legal authority to
direct traffic and would have no authorities from either organization. Alderman Wilmert said he
didn’t think there was anything saying you couldn’t cross at a safe place with the kids like you
would walk your own but you cannot stop traffic. Ms. Faulkner said until this is figured out it
would probably just be best to not do it. Police Chief Greenslate said he wasn’t giving her legal
advice but saying that you don’t work for the city and you used to work for District 27 and if you
go out there and something happens. Mr. Bates said to you or to the kids there is no benefit of
any coverage or protection for you or the kids. Ms. Faulkner thanked them.

Mr. Bates said he saw a bunch of kids standing by the street he would do it himself. Alderman
Wilmert said we still have some funds that have been remanded to us. Alderman O’Donohue
said according to this we have paid through the 30th of November.

Mr. Bates said he did not understand that part of the report and he could understand November
15 because as she summarized he didn’t think they had been paid since. He asked when they last
got paid.

Lincoln, Illinois
November 7, 2011; Page 15

School Crossing Guards

Ms. Faulkner said they get paid on the 15th and 30th and she called today and was told they would
get paid on the 15th and that would be their last check.

Mr. Bates said that was what he assumed. He said they paid October 28 and that $1,672.00
would be what has accrued but not yet paid for the 15th. He did not know what the November
30 was for. If their last day was November 3 he wouldn’t know what they needed that $912.00
salary guard payable for November 30.

Ms. Faulkner said she was told by the Finance Department for District 27 that when they get paid
the 15th that was from two weeks ago and that would be it. Mayor Snyder said if they got paid
November 15th for the last two weeks of October then the first two days of November will be
paid for November 30. Mr. Bates said they were paid from September 15 to October 20 so he
would assume the November 15 payment would be from October 28 to current. City Treasurer
Mr. Conzo said they would have started in August isn’t that right. Ms. Faulkner said yes. Mr.
Conzo said that pay period on the 15th is probably for the second half of August. Mayor Snyder
said during our meetings he knew at one point the comment was made by District 27 that the city
has people they can assign to cover these crossing guards if the crossing guards are not there but
that is simply not true. Alderman Neitzel said she would say so. Mayor Snyder said in the past
when there is a crossing guard that cannot find a substitute and there was nobody else available
an on duty police officer may. Police Chief Greenslate said if available.

Mayor Snyder said if they were not on a call they may show up to handle the crossing
responsibilities. In this case since we have no dollars budgeted we would basically have to
hire on overtime to hire back officers to handle each of the eight spots. Every time you hire an
officer on overtime we have to pay them two hours of salary so it’s two hours for their work in
the morning and two hours for working in the afternoon and it comes out when you add all that
up 8 officers times 4 hours it comes up to $2,400.00 per day.

Police Chief Greenslate said that is a rough calculation and is $2,400.00 per day if we try
to use police officers as crossing guards. Mayor Snyder said we acted in good faith in the
spring and now there has been a change made in another party. Alderman O’Donohue said the
Superintendent agreed but the board didn’t. Mayor Snyder said they are going to have to see
what can be resolved and would suggest if you have any questions or concerns the correct party
to direct that to would be District 27 because they had these employees in their hire until the
decision made by the school board until November 3.

Alderman Neitzel said if the school board elected to give us half the rest of the cost for the year
would we undertake them and take care of the crossing guards. She didn’t think the money was
the issue but thought responsibility was the issue.

Mr. Bates said we actually made a proposal did we not.

Lincoln, Illinois
November 7, 2011; Page 16

School Crossing Guards

Mayor Snyder said Steven Rohrer made a proposal to us and that is in that email that he sent to
them where they offered to reimburse the city for 50% of the cost of the crossing guard program
that is exceeded by the revenue generated by the property tax. In essence they are offering to
pay 25% of the cost of the program and the city would take back responsibility for the crossing
guards.

Alderman Neitzel said 25% more than instead of 25 we’ll take 50.

Mayor Snyder said there are administrative responsibilities and thought that was part of the
reason as well as bringing the Chief’s proposal was because there are responsibilities that take
time away from the Deputy Chief and others at the police in terms of making sure all those
crossings are manned each day. In that same email it says the board has taken no action to
employ the crossing guards and they did not plan to do so.

Alderman O’Donohue said who did those checks come from? Mr. Bates said District 27.
Alderman O’Donohue said how is that not taking action to hire someone if they are cutting
checks? Mayor Snyder said he didn’t want to put words in his mouth but he thought he was
trying to make a differentiation between the board and the district and he understood his
confusion. Alderman O’Donohue said he was insulted to be honest. Alderman Wilmert said it is
clear here that someone feels it is a city service that is essential and didn’t know it had become a
city service but ok.

Mayor Snyder said Alderman Anderson, Chief and I met with them once and thought they
would certainly make themselves available and thought Alderman Hoinacki would join us as
the Chairman of the Police Department. We will make ourselves available if that would help us
come to a resolution here. He will follow up with Alderman Neitzel’s question and invite them
to the workshop next week. They will continue to work towards an amicable resolution for all
parties.

Mr. Conzo thought a couple of things should be noted. He said they are getting about
$15,000.00 from the levy as the Mayor has said and it is costing about $29,000.00 to operate that
programming and not whatever administrative costs incurred by the police department as has
been discussed tonight. He thought the school board or whoever is calling the shots should be
aware.

Alderman Busby moved to table and Alderman Armbrust seconded it. City Clerk Mrs. Martinek
called the roll call. There were eight yeas (Alderman Armbrust, Alderman Bacon, Alderman
Busby, Alderman Hoinacki, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and
Alderman Wilmert), zero nays, and two absent (Alderman Anderson and Alderman Horn);
motion carried.

Lincoln, Illinois
November 7, 2011; Page 17

Alderman Busby made a motion to adjourn and Alderman Armbrust seconded it. There were
eight yeas (Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman Hoinacki,
Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays,
and two absent (Alderman Anderson and Alderman Horn); motion carried.

The City Council Meeting was adjourned at 8:13 p.m.

Respectfully Submitted By:

Risa Riggs, Recording Secretary