Lincoln, Illinois
December 19, 2010

Minutes of a regular City Council Meeting held in the Council Chambers of City Hall, Lincoln,
IL, on Monday, December 19, 2010.

Mayor Snyder called the regular City Council Meeting to order at 7:00 p.m. City Clerk Mrs.
Martinek called the roll. There were seven Aldermen present (Alderman Anderson, Alderman
Armbrust, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and
Alderman Wilmert) and three absent (Alderman Bacon, Alderman Busby, and Alderman
Hoinacki). Department Heads present were Police Chief Greenslate, Safety and Building Officer
Mr. Lebegue, Street Superintendent Mr. Jackson, and EMC Manager Mr. Palmer. Also present
were City Clerk Mrs. Martinek, Mayor Snyder, City Attorney Mr. Bates, City Treasurer Mr.
Conzo, and Recording Secretary Mrs. Riggs.

Those present recited the Pledge of Allegiance.

Annual awards honoring the residents of the year for each ward

Ward 1 by Alderman Anderson - David Lanterman
Ward 2 by Alderman Wilmert - Bill & Kathy Vinyard
Ward 3 by Alderman Armbrust - George Henrichsmeyer
Ward 4 by Alderman O’Donohue - Mayor Keith Snyder
Ward 5 by Alderman Neitzel - Ron Keller
Mayor Snyder had two families - The Mehan family and the Grunder family

Presentation from Illinois American Water concerning their proposed rate increase
Representatives from Illinois American Water (Dave Schonauer, Barry Suits, Vice President of
Operations; and Jeff Kaiser, Director of Engineering) were present. They discussed why they
were asking for the rate increase. Documents were handed out.

Public Participation:
There was no public participation.

Mayor Snyder called for the Consent Agenda by Omnibus Vote:
Payment of bills
Approve the minutes from October 17, 2011 Regular City Council Meeting
Approve early payroll on December 23, 2011
Approve 2012 Meeting Schedule
Waiver of conflict of interest with City Attorney and Illico

Alderman Anderson moved to approve the Consent Agenda as presented and Alderman Horn
seconded it. Mayor Snyder asked if there was any discussion. City Clerk Mrs. Martinek called
the roll call. There were seven yeas (Alderman Anderson, Alderman Armbrust, Alderman Horn,
Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays,
and three absent (Alderman Bacon, Alderman Busby, and Alderman Hoinacki); motion carried.

Lincoln, Illinois
December 19, 2010; Page 2

Approval of any items removed from the Consent Agenda
There were no items removed from the Consent Agenda.

Ordinances and Resolutions
Ordinance 2011-739 for the levying Taxes for Corporate purposes for the Fiscal Year ending
April 30, 2012

Ordinance 2011-740 amending Section 9-5-15 relating to on-street parking

Alderman O’Donohue made a motion to approve the Committee Report for Ordinance 2011-739
and Ordinance 2011-740 and Alderman Tibbs seconded it. There were seven yeas (Alderman
Anderson, Alderman Armbrust, Alderman Horn, Alderman Neitzel, Alderman O’Donohue,
Alderman Tibbs, and Alderman Wilmert), zero nays, and three absent (Alderman Bacon,
Alderman Busby, and Alderman Hoinacki); motion carried.

Ordinance 2011-739 for the levying Taxes for Corporate purposes for the Fiscal Year ending
April 30, 2012

Alderman O’Donohue made a motion to accept said Ordinance and Alderman Tibbs seconded
it. Mayor Snyder asked if there was any discussion on this and that there was a hearing this past
Tuesday and asked City Treasurer Mr. Conzo if he had anything to say about this.

Mr. Conzo said just to reiterate what he mentioned in the meeting last Tuesday. Most of this we
are seeing an increase in the levy overall $22,592.00 exclusive of our levy for the bonds. He
knew that $20,000.00 would go into Police and Fire Pension, $10,000.00 each and the other
amounts as you’ve seen in the levy documents much smaller amounts that go into some of the
other funds. The remaining $1,592.00 will go into six different funds in small amounts but most
of the increase in the levy will go into those two pensions as we did last year. You might recall
we had overall $60,000.00 and divided that equally that entire amount last year between the two
pension funds.

Mayor Snyder asked if there was any other discussion on this.

City Clerk Mrs. Martinek called the roll call. There were seven yeas (Alderman Anderson,
Alderman Armbrust, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman
Tibbs, and Alderman Wilmert), zero nays, and three absent (Alderman Bacon, Alderman Busby,
and Alderman Hoinacki); motion carried.

Ordinance 2011-740 amending Section 9-5-15 relating to on-street parking

Alderman O’Donohue made a motion to accept said Ordinance and Alderman Tibbs seconded it.
Mayor Snyder said this is the Ordinance that deals with lifting the ban on parking on 8th Street
between Elm Street and the extension of Walnut will allow parking on 8th Street.
Lincoln, Illinois
December 19, 2010; Page 3

Ordinance 2011-740 amending Section 9-5-15 relating to on-street parking

Mayor Snyder asked if there was any discussion on that. City Clerk Mrs. Martinek called the
roll call. There were seven yeas (Alderman Anderson, Alderman Armbrust, Alderman Horn,
Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays,
and three absent (Alderman Bacon, Alderman Busby, and Alderman Hoinacki); motion carried.

Official Reports:

City Treasurer Mr. Conzo gave an oral report of the Treasurer’s Report for November, 2011 and
it is on file also.

City Clerk’s Report for November, 2011 is on file.

The written reports from Department Heads are on file.

Unfinished Business:
There was no Unfinished Business to come before the City Council.

New Business/Communications:

Approval of written FMLA policy and procedures

Alderman Anderson said she didn’t think everyone got a copy and moved to table until everyone
got a copy and Alderman Horn seconded it. City Clerk Mrs. Martinek called the roll call. There
were seven yeas (Alderman Anderson, Alderman Armbrust, Alderman Horn, Alderman Neitzel,
Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and three absent
(Alderman Bacon, Alderman Busby, and Alderman Hoinacki); motion carried.

Approval of term of agreement with Blue Star Energy for electric aggregation Consulting and
bidding services

Alderman Horn moved to approve the term of agreement with Blue Star Energy for electric
aggregation consulting and bidding services and Alderman Wilmert seconded it.

Mayor Snyder said we have received a copy of a revised contract from Blue Star which contains
the information about. It came up during our discussion the fact they would not be bidding on
electrical services and they would just be providing consulting services during the passage of the
referendum and they were representing the city in the aggregation of services. They said they
specifically added language in the revised contract which says they will not respond to the RFP
or otherwise seek to provide electricity supplies party aggregation programs so that is spelled out
in the revised contract and the term of the contract is stated on page 3.

Lincoln, Illinois
December 19, 2010; Page 4

Approval of term of agreement with Blue Star Energy for electric aggregation Consulting and
bidding services

Mayor Snyder said it is what we discussed previously that the agreement would commence
on the date the contract is signed and shall terminate simultaneously upon termination of the
aggregation agreement, or as otherwise agreed to by the parties. The term of the contract
will be the same as the term of the aggregation agreement that the city enters into once that is
determined what that should be. We don’t know what it might be at this point but the term of the
agreement with Blue Star will be tied to that agreement. The city will obviously have input on
the bids that are solicited and the types of things we want to include in those types of bids. He
asked if there were any questions on that.

City Clerk Mrs. Martinek called the roll call. There were six yeas (Alderman Anderson,
Alderman Armbrust, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman
Wilmert), one nay (Alderman O’Donohue), and three absent (Alderman Bacon, Alderman
Busby, and Alderman Hoinacki); motion carried.

Alderman Horn made a motion to authorize Mayor Snyder to sign the agreement and Alderman
Wilmert seconded it. City Clerk Mrs. Martinek called the roll call. There were seven yeas
(Alderman Anderson, Alderman Armbrust, Alderman Horn, Alderman Neitzel, Alderman
O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and three absent (Alderman
Bacon, Alderman Busby, and Alderman Hoinacki); motion carried.

Approval of sewer easement agreement with Illico

Alderman Neitzel made a motion to approve the sewer easement agreement with Illico that was
explained to us by the Engineer at Committee and Alderman Anderson seconded it. Mayor
Snyder asked if there was any discussion on this.

Mr. Bates said there have been some minor revisions made since the last meeting and after
we had a discussion about his concern about the city having to repair pavement for the area
where the new easement will be. He went back to them about it and they have now changed the
document to indicate that the city will reasonably restore the soil on the easement area to the
condition there existing at the time of entry upon the same reasonable wear and tear accepted
and they have also reserved the right for them to landscape the easement with grass, mulch,
flowers, and other ground cover but not trees in manor that does not unreasonably interfere with
our rights under the agreement. We are not going to get in a position where we are having to
repair daily. He asked that they build into this one the authority for the Mayor to execute the
document.

Alderman Neitzel moved and Alderman Anderson seconded it.

Lincoln, Illinois
December 19, 2010; Page 5

Approval of sewer easement agreement with Illico

City Clerk Mrs. Martinek called the roll call. There were seven yeas (Alderman Anderson,
Alderman Armbrust, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman
Tibbs, and Alderman Wilmert), zero nays, and three absent (Alderman Bacon, Alderman Busby,
and Alderman Hoinacki); motion carried.

Acceptance of letter of resignation from City Clerk

Mayor Snyder said Mrs. Martinek provided us with a copy of her letter at last Tuesday’s
workshop meeting. Alderman Anderson moved and Alderman Wilmert seconded it. Mr. Bates
said it specifically states January 1, 2012.

Mayor Snyder said effective January 1, 2012. He thanked Mrs. Martinek for her services to the
city. Said she came in at a difficult time obviously following a difficult time in that office and
had to get up to speed and make some changes and appreciate all she has done and wished her
nothing but the best with the Assessor’s office.

City Clerk Mrs. Martinek called the roll call. There were seven yeas (Alderman Anderson,
Alderman Armbrust, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman
Tibbs, and Alderman Wilmert), zero nays, and three absent (Alderman Bacon, Alderman Busby,
and Alderman Hoinacki); motion carried.

Advice and consent to the appointment of a City Clerk

Mayor Snyder said it was his pleasure this evening to offer to you and ask for your advice and
consent to the appointment of Susan Gehlbach to be our new City Clerk to be effective January
1, 2012. He said Mrs. Gehlbach has worked in the office for many years. She started as a part
time sewer clerk on August 1, 1994 and served through that role from May 31, 2003. From June
2003 to February 2009 she was the Deputy City Clerk. From February 2009 to May 2009 she
was the Acting City Clerk and since May 2009 to present she has been the Deputy City Clerk.
She is a graduate of Hartsburg Emden High School and is a Lincoln native. She is married to
Jim Gehlbach. She is a member of the Hartsburg United Methodist Church, active with the
Logan County American Cancer Society Relay for Life, a member of the Municipal Clerk’s of
Illinois and a Notary Public.

Alderman Anderson moved to approve the Mayor’s appointment of Susan Gehlbach as City
Clerk effective January 1, 2012 and Alderman Horn seconded it. City Clerk Mrs. Martinek
called the roll call. There were seven yeas (Alderman Anderson, Alderman Armbrust, Alderman
Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero
nays, and three absent (Alderman Bacon, Alderman Busby, and Alderman Hoinacki); motion
carried.

Lincoln, Illinois
December 19, 2010; Page 6

Advice and consent to the appointment of a City Clerk

Mrs. Gehlbach thanked them and said she wanted to take this opportunity to thank the Mayor for
appointing her to this position of City Clerk and to the City Council for your support and the past
years she has worked for the city. I am looking forward to working with each and every one of
you and she wanted to personally thank Mrs. Martinek for her service as City Clerk and wished
her well with her new position with the County.

Mayor Snyder said he passed out the FAQ’s from Fire Department, Police Department and Street
Department.

Alderman Tibbs said at their last meeting they received something from the Streets and Alleys
on how to scoop our snow or how to throw our snow. Mr. Jackson said he passed it out to all the
Aldermen for the main purpose, he knew they got phone calls after they plow snow and you can
tell the constituents exactly how so they won’t plow them in near as bad and if they clear a spot
to the right of the driveway so it goes out into the street and they would carry it from there and it
would keep their driveways open.

Mayor Snyder said they wouldn’t have anything when they came out of Executive Session.

Alderman Anderson said I move to go into Executive Session under 5 ILCS 120/2(c)(1) to
discuss personnel and Alderman Horn seconded it. City Clerk Mrs. Martinek called the roll call.
There were seven yeas (Alderman Anderson, Alderman Armbrust, Alderman Horn, Alderman
Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and three
absent (Alderman Bacon, Alderman Busby, and Alderman Hoinacki); motion carried. The
meeting adjourned to Executive Session at 8:09 p.m. Mayor Snyder said he wanted to wish
everyone a very Merry Christmas and Happy New Year and they wouldn’t be having a workshop
meeting next week.

The meeting returned to regular Session at 8:35 p.m. City Clerk Mrs. Martinek called the
roll call. There were seven yeas (Alderman Anderson, Alderman Armbrust, Alderman Horn,
Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays,
and three absent (Alderman Bacon, Alderman Busby, and Alderman Hoinacki); motion carried.
Also present were City Attorney Mr. Bates, Mayor Snyder, City Treasurer Mr. Conzo, City
Clerk Mrs. Martinek, and Recording Secretary Mrs. Riggs.

Alderman Neitzel made a motion to adjourn the meeting and Alderman O’Donohue seconded
the motion. There were seven yeas (Alderman Anderson, Alderman Armbrust, Alderman Horn,
Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays,
and three absent (Alderman Bacon, Alderman Busby, and Alderman Hoinacki); motion carried.

The City Council Meeting was adjourned at 8:36 p.m.

Respectfully Submitted By: Risa Riggs, Recording Secretary