Lincoln, Illinois

February 21, 2012

Minutes of a regular City Council Meeting held in the Council Chambers of City Hall, Lincoln, IL, on Tuesday, February 21, 2012.

Mayor Snyder called the regular City Council Meeting to order at 7:00 p.m. City Clerk Mrs. Gehlbach called the roll. There were seven Aldermen present (Alderman Anderson, Alderman Bacon, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Wilmert) and three absent (Alderman Armbrust, Alderman Busby, and Alderman O’Donohue). Also present were Fire Chief Miller, City Engineer Mr. Mathon, EMC Manager Mr. Palmer, Street Superintendent Mr. Jackson, Safety and Building Officer Mr. Lebegue, and Police Chief Greenslate. Also present were City Treasurer Mr. Conzo, City Clerk Mrs. Gehlbach, Mayor Snyder, City Attorney Mr. Bates, and Recording Secretary Mrs. Riggs.

Mayor Snyder said he needed to let them know that Alderman Armbrust was fighting an infection, Alderman O’Donohue is recovering from eye surgery (detached retina), and Alderman Busby is continuing to recuperate. He asked that you keep them in your thoughts and prayers.

Those present recited the Pledge of Allegiance.

Presentation by Geoff Ladd, Abraham Lincoln Tourism Bureau

Mr. Ladd had three handouts for everyone and gave an update on things going on with the Abraham Lincoln Tourism Bureau.

Public Participation:

There was no Public Participation to come before the City Council.

Mayor Snyder called for the Consent Agenda by Omnibus Vote:

Payment of bills

Approve minutes of the August 23, 2011 Committee as a Whole Meeting

Petition by Molly Donnelly for the Lincoln St. Jude Run Team to collection donations at the four-way stoplight at Broadway & McLean on May 19, 2012 from 9:00 a.m. to 3:00 p.m. pending proof of insurance

Renewal of Farm Lease

Alderman Anderson moved to approve the Consent Agenda as presented and Alderman Horn seconded it. Mayor Snyder asked if there was any discussion. City Clerk Mrs. Gehlbach called the roll call. There were seven yeas (Alderman Anderson, Alderman Bacon, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Wilmert), zero nays, and three absent (Alderman Armbrust, Alderman Busby, and Alderman O’Donohue); motion carried.

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February 21, 2012; Page 2

Approval of any items removed from the Consent Agenda

There were no items removed from the Consent Agenda.

Ordinances and Resolutions

There were no Ordinances or Resolutions to come before the City Council.

Bids:

There were Bids to come before the City Council.

Unfinished Business:

There was no Unfinished Business to come before the City Council.

Reports:

City Treasurer Mr. Conzo gave an oral report for December 2011.

City Clerk’s Report for December 2011 is on file. City Clerk Mrs. Gehlbach gave an update on the sewer payments on delinquent bills with receipts of $38,089.17.

Department Head Reports for December 2011 are on file.

Statement of conditions for State Bank of Lincoln are on file.

New Business/Communications:

Authorize letter of interest and support for proposed Brinshore Development L.L.C. project on City-owned land behind Wal-Mart and approve securing MAI-certified appraisal of said land.

Mayor Snyder said he had passed out to them kind of a Q & A about the proposed development just questions that had come up since our meeting last Tuesday. There were questions raised about whether there would be opportunities to engage local vendors with regard to construction, material and labor and the response from Brinshore is absolutely yes they provide opportunities for local contractors, suppliers and workers on all their jobs. They meet with parties ahead of the bidding process and also given an opportunity to bid and they work closely on local firms to ensure they are competitive. They have a process they go through to hire onsite manager and look for someone in property management experience preferably in a multi unit residential and also perhaps a tax credit compliance familiarity situation. They maintain their property and a question came up about maintenance and upkeep matters long term they maintain their properties because they have guarantees to investors for at least 15 years and also the properties are calling cards for future developments. They want to make sure the properties are in excellent condition. How would you respond to people that might be concerned about the project in Lincoln. Their response was people have a right to be skeptical because many apartment complexes are not properly managed and they cause a great deal of problems with the community however, they take pride in their properties and they will not let you or your community down.

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Authorize letter of interest and support for proposed Brinshore Development L.L.C. project on City-owned land behind Wal-Mart and approve securing MAI-certified appraisal of said land.

Mayor Snyder said he passed out that information for them. He would entertain any questions or accept a motion on these two matters Authorizing Letter of Interest and Authorizing the approval of an appraisal.

Alderman Wilmert moved to authorize the letter of interest and the appraisal and Alderman Anderson seconded it. Mayor Snyder asked if there were any questions about this.

Alderman Neitzel said she was concerned about the whole building. First of all she didn’t think they should vote on it right now. She thought they should have a group from the City Council go look at some they have already done so we know what is going in our city. She is apprehensive about the soccer fields that are already out there. We gave them that ground for economic development possibility bringing people to this town that will use our motels and restaurants. She was just apprehensive about it. She didn’t want to hinder the that situation whereas they will fold up and go somewhere else on that. If we have low income family she worried about that on how well they will take care of it of what they have and has seen units in Peoria that they have just tore up when they give them this fine building and fine housing development and finally and they finally got smart in Peoria and made them in good shape or they move them out. She was just apprehensive about the whole deal.

Mayor Snyder said just to clarify he said that it was not a Brinshore property in Peoria.

Alderman Neitzel said she would go with that and knew that it wasn’t. She was just saying before they make any kind of a decision we ought to send a group and see what they had to offer. They show us in a picture but she thought they needed to go and look at it. That was her feeling. She would not be voting for it this evening.

Mayor Snyder said it could certainly be an option to do that at this point, as Mr. Shorentino commented at the meeting last Tuesday. They need to get a letter of interest from the city to get their preliminary round application in. If they were invited to apply they would provide a formal application that is when detailed site plans need to be in place. When we would obviously need a written agreement about when they were going to acquire land, how much and when that will happen. This really is a preliminary step to allow them to move forward.

Alderman Neitzel said she would go along with that.

Mayor Snyder said there are a lot of site details yet to be worked out. He said Mr. Bates has had some contact with the realty office with regard to Wal-Mart because the city did sign a restrictive covenant with regard to the land and are continuing to have discussions there. There was some initial pushback on the fact that it was not a commercial or industrial development there.

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Mayor Snyder said we are having discussions both with the local level as well as having follow up discussions with the corporate level on this. The site plan that they have laid out was designed in such a way to preserve as many soccer fields as they could and not to interfere with that and also as you know from those plans they are planning on putting in some parking beyond the complex to provide for some further amenities for the soccer complex. He thought it was safe to say that the city as a whole wants it to be a win/win for the Futbol club as well as for the city.

City Clerk Mrs. Gehlbach called the roll call. There were seven yeas (Alderman Anderson, Alderman Bacon, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Wilmert), zero nays, and three absent (Alderman Armbrust, Alderman Busby, and Alderman O’Donohue); motion carried.

Approve going out for bids for a 2008 or newer SUV for replacement of Fire Department Vehicle

Alderman Horn made a motion to go out for bids for a 2008 or newer SUV for replacement of Fire Department Vehicle and Alderman Anderson seconded it.

Mayor Snyder asked if there was any discussion on this. He said it was a replacement for the Chief’s vehicle since the transmission has given out. He said they would get these back and then decide if they will move forward with that.

Fire Chief Miller said they are shooting for their local dealers to put bids in so we can support local bids but they will also look at trying to attract some state bids for vehicles for that make and model. Alderman Horn asked when Fire Chief Miller wanted the bids back. Fire Chief Miller said the spec gives it about 30 days. Mr. Bates said that would be the workshop meeting on the 20^th.

City Clerk Mrs. Gehlbach called the roll call. There were seven yeas (Alderman Anderson, Alderman Bacon, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Wilmert), zero nays, and three absent (Alderman Armbrust, Alderman Busby, and Alderman O’Donohue); motion carried.

Announcements

Mayor Snyder said they have a FAQ from the Police Department.

Mayor Snyder said they did receive a letter from Logan Correctional Center. We had requested their assistance to grow some annuals and perennials for the city. Last year the city volunteer group from the ground up utilized those and worked terrifically with Josh Hackett who works out there and they sent a letter this year requesting this again and they have acknowledged receipt of the letter and said they would be glad to assist us in that request. We will be getting some additional flower, plants and greenery from Logan Correctional Center they grow in their greenhouse. That is very much appreciated by the city.

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Announcements

Mayor Snyder said they had 2 letters from Comcast. He has been inquiring multiple times asking them to come and address the Council on their most recent price increase. They have not yet been able to work that in their schedules so they sent us a letter which they hope it provides some answers about questions for their increase. They say their operating costs are increasing and they have done other things. If you read this and their answer satisfies you we won’t pursue them but I am assuming we probably will have other questions. He said there was a second letter where they say they are writing to share exciting news. Apparently their exciting news they will require everybody to have a digital box or digital adapter or a cable card even those who have limited cable.

Alderman Anderson said she announced last week that we were going to have our budget meetings in March and she had to make a change to one of those days. They will be on Saturday, March 10 and Saturday, March 31. She apologized if this caused a problem.

Alderman Anderson said I move to go into Executive Session under 5 ILCS 120/2(c)(1) to discuss personnel and 5 ILCS 120/2(c)(2) to discus collective bargaining and Alderman Horn seconded it. City Clerk Mrs. Gehlbach called the roll call. There were seven yeas (Alderman Anderson, Alderman Bacon, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Wilmert), zero nays, and three absent (Alderman Armbrust, Alderman Busby, and Alderman O’Donohue); motion carried. The meeting adjourned to Executive Session at 7:37 p.m.

The meeting returned to regular Session at 8:35 p.m. City Clerk Mrs. Gehlbach called the roll call. There were seven Aldermen present (Alderman Anderson, Alderman Bacon, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Wilmert) and three absent (Alderman Armbrust, Alderman Busby, and Alderman O’Donohue). Also present were Mayor Snyder, City Treasurer Mr. Conzo, City Clerk Mrs. Gehlbach, and Recording Secretary Mrs. Riggs.

Alderman Neitzel moved to adjourn and Alderman Anderson seconded it. There were seven yeas (Alderman Anderson, Alderman Bacon, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Wilmert), zero nays, and three absent (Alderman Armbrust, Alderman Busby, and Alderman O’Donohue); motion carried.

The City Council Meeting was adjourned at 8:09 p.m.

Respectfully Submitted By:

Risa Riggs

Recording Secretary