Lincoln, Illinois
March 19, 2012
Minutes of a regular City Council Meeting held in the Council Chambers of City Hall, Lincoln, IL, on Monday, March 19, 2012.
Mayor Snyder called the regular City Council Meeting to order at 7:00 p.m. City Clerk Mrs. Gehlbach called the roll. There were eight Aldermen present (Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert) and two absent (Alderman Busby and Alderman Hoinacki). Also present were Fire Chief Miller, City Engineer Mr. Mathon, EMC Manager Mr. Palmer, Street Superintendent Mr. Jackson, Safety and Building Officer Mr. Lebegue, and Police Chief Greenslate. Also present were City Treasurer Mr. Conzo, City Clerk Mrs. Gehlbach, Mayor Snyder, City Attorney Mr. Bates, and Recording Secretary Mrs. Riggs.
Mayor Snyder asked for a moment of silence for former Alderman Lowell Schaffenacker who passed away recently.
Those present recited the Pledge of Allegiance.
Public Participation:
There was no Public Participation to come before the City Council.
Mayor Snyder called for the Consent Agenda by Omnibus Vote:
Payment of bills
Approve minutes of the September 13, 2011 Committee as a Whole Meeting
Resolution 2012-251 proclaiming March 18-24, 2012 as MS Awareness week
Resolution 2012-252 authorizing Participation by City Clerk in IMRF and authorizing City Clerk as authorized IMRF Agent for the City of Lincoln
Alderman Anderson moved to approve the Consent Agenda as presented and Alderman Horn seconded it. Mayor Snyder asked if there was any discussion. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Busby and Alderman Hoinacki); motion carried.
Approval of any items removed from the Consent Agenda
There were no items removed from the Consent Agenda.
New Business/Communications:
Approval of proposal from Area Disposal Service, Inc. for city wide clean-up on April 28, 2012 & May 5, 2012
Alderman Wilmert moved to approve the proposal and Alderman Neitzel seconded it.
Lincoln, Illinois
March 19, 2012; Page 2
Approval of proposal from Area Disposal Service, Inc. for city wide clean-up on April 28, 2012 & May 5, 2012
Mark Shangraw and Walt Landers were present from Area Disposal. Alderman Neitzel remembered Mr. Shangraw from the Peoria TV network, welcomed him to the Lincoln City Council, and told him about meeting him.
Mr. Shangraw said he had been in the television industry for 23 years and the media has become very tough these days and is now in the garbage business. At the corporate level one of the things they want to do and why he believes in the company he works for is they really believe in keeping local roots in the places they do business. He said Mr. Landers and his wife run the operation here. When Mayor Snyder asked them to come in and talk about with him about proposals for a city wide cleanup Mr. Landers walked out the door and said he wanted to do it for free. This is my home my community and I want to give back. We took it to our boss at corporate and went through the reasons and he talked to the operations people and here we are tonight.
Alderman Neitzel thanked them for their gift. Alderman Horn said to Mr. Landers that his parents would be proud of him. Alderman Neitzel said when Mr. Landers parents started their business they were one of the first customers. Mayor Snyder said they would have drop offs for acceptable items on two Saturdays (April 28 & May 5) from 6:00 a.m. to noon. They will accept doors, windows, car tires (limit 4 per household), appliances (no Freon), furniture and bulky items, carpet and wood scraps that are bundled together.
City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Busby and Alderman Hoinacki); motion carried.
Ordinances and Resolutions
Ordinance 2012-742 Amending Chapter 2 of Title 7, and Chapter 9 of Title 4 of the City Code pertaining to vacant, abandoned and dilapidated buildings within the City of Lincoln
Alderman O’Donohue made a motion to accept the Committee Report for Ordinance 2012-742 and Alderman Horn seconded it. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Busby and Alderman Hoinacki); motion carried. Alderman O’Donohue made a motion to accept the Ordinance 2012-742 as written and waive the second reading and Alderman Tibbs seconded it. Mr. Lebegue said he is tabulating the homes that will be addressed and in the coming weeks and months that is what we will be addressing and appreciated them getting this ordinance moving forward.
Lincoln, Illinois
March 19, 2012; Page 3
Ordinance 2012-742 Amending Chapter 2 of Title 7, and Chapter 9 of Title 4 of the City Code pertaining to vacant, abandoned and dilapidated buildings within the City of Lincoln
City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Busby and Alderman Hoinacki); motion carried.
Bids:
There were Bids to come before the City Council.
Unfinished Business:
There was no Unfinished Business to come before the City Council.
Reports:
City Treasurer Mr. Conzo gave an oral report for February 2012.
City Clerk’s Report for February 2012 is on file.
Department Head Reports for February 2012 are on file.
New Business/Communications:
Acceptance of Doris Anderson’s retirement letter (tabled 3/5/12)
Alderman Anderson moved to take this off the table and Alderman Horn seconded it. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Busby and Alderman Hoinacki); motion carried. Alderman Anderson moved to approve the acceptance of Doris Anderson’s retirement letter and Alderman Horn seconded it. Mayor Snyder said everything had been cleared up with IMRF and the retirement date is March 26. Alderman Tibbs wished Mrs. Anderson the best. City Clerk Mrs. Gehlbach said she will be missed. Mayor Snyder said she did a good job for the city and has been facing a lot of difficulties and wished her the best. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Busby and Alderman Hoinacki); motion carried.
Lincoln, Illinois
March 19, 2012; Page 4
Approval of policy change regarding acceptance of grease at Lincoln Wastewater Treatment Facility as outlined in memo from American Water on 2/29/12
Alderman Neitzel made a motion to approve the policy change regarding acceptance of grease at Lincoln Wastewater Treatment Facility as outlined in memo from American Water on 2/29/12 and Alderman Bacon seconded it. Alderman Neitzel said it was outlined in the memo. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Busby and Alderman Hoinacki); motion carried.
Authorize the approval of IEPA Compliance Commitment Agreement (“CCA”)
Alderman Neitzel made a motion to authorize the approval of IEPA Compliance Commitment Agreement (“CCA”) and authorize the Mayor to sign on behalf of the city and Alderman Bacon seconded it. Mayor Snyder asked if there was any discussion on this. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Busby and Alderman Hoinacki); motion carried.
Approval of contract with consultant to draft HR manual
Alderman O’Donohue said they had talked about this last week and picked a person to hire to update the HR manual and they have quotes in and it came in lower than they thought it would be at $4,500.00. He and Mayor Snyder met with her and both agree she is qualified to do the job.
Mayor Snyder said it is a proposal from Julie Love to produce an HR manual for the City of Lincoln and the contract amount is $4,500.00 with the project completion date of within 90 days of acceptance based on availability of information and the opportunity to meet with department heads and others to discuss our exact policies.
Alderman O’Donohue made a motion to have Julie Love produce the HR manual at a cost of $4,500.00 within 90 days of acceptance and to authorize the Mayor to sign and Alderman Tibbs seconded it. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Busby and Alderman Hoinacki); motion carried.
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March 19, 2012; Page 5
Approval of the non-disclosure agreement with Ameren on electric aggregation data
Alderman O’Donohue moved and Alderman Tibbs seconded it.
Mayor Snyder said this is an agreement that he had emailed out to the Aldermen. If the electric aggregation referendum passes tomorrow we would be getting data from Ameren with regard to the customers and this agreement covers handling of the customer information.
Mr. Bates said it was the second draft of this document and the first one they had was pretty severe. He thought Ameren took some heat over that because they had changed the original. The only thing he wanted to point out to them was that as a municipality of aggregation passes we are the ones that have to ask Ameren for the data and that is what our consultant ICCAN will use to compile all the information concerning who could benefit, who shouldn’t be involved in aggregation, projected savings and so forth. This is all going to be confidential customer data from Ameren. Since ask for the data they have clauses in here that we indemnify them and protect them and hold them harmless if this data is improperly disclosed. That is not wholly within our control because our consultant ICCAN will be using that information, so we need to make sure they understand. Mr. Bates said he was sure ICCAN understand that we are bound by this non-disclosure agreement and they have to be very careful with the data we are going to provide to them. If, in the event, it is improperly disclosed and results in damages alleged by someone, we have to protect and hold Ameren harmless for that disclosure. He just wanted the Council to understand the City’s responsibilities under the Agreement.
City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Busby and Alderman Hoinacki); motion carried.
Announcements
Mayor Snyder reminded everyone that the referendum for electric aggregation was on the ballot for tomorrow. Mr. Bates said they did not make up the language on the referendum and may not be the most artfully drafted language, but it is what it is.
Alderman Anderson said I move to go into Executive Session under 5 ILCS 120/2(c)(5) to discuss purchase or lease of real estate and Alderman Horn seconded it. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Busby and Alderman Hoinacki); motion carried. The meeting adjourned to Executive Session at 7:31 p.m.
Lincoln, Illinois
March 19, 2012; Page 6
The meeting returned to regular Session at 8:02 p.m. City Clerk Mrs. Gehlbach called the roll call. There were eight Aldermen present (Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert) and two absent (Alderman Busby and Alderman Hoinacki). Also present were Mayor Snyder, City Treasurer Mr. Conzo, City Clerk Mrs. Gehlbach, and Recording Secretary Mrs. Riggs.
Alderman Neitzel wished Alderman Tibbs a Happy Birthday for her birthday tomorrow.
Alderman Neitzel moved to adjourn and Alderman Anderson seconded it. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Busby and Alderman Hoinacki); motion carried.
The City Council Meeting was adjourned at 8:04 p.m.
Respectfully Submitted By:
Risa Riggs
Recording Secretary
City of Lincoln