Lincoln, Illinois

April 16, 2012

Minutes of a regular City Council Meeting held in the Council Chambers of City Hall, Lincoln, IL, on Monday, April 16, 2012.

Mayor Snyder called the regular City Council Meeting to order at 7:00 p.m. City Clerk Mrs. Gehlbach called the roll. There were eight Aldermen present (Alderman Anderson, Alderman Armbrust, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert) and two absent (Alderman Bacon and Alderman Busby). Also present were Fire Chief Miller, City Engineer Mr. Mathon, EMC Manager Mr. Palmer, Street Superintendent Mr. Jackson, Safety and Building Officer Mr. Lebegue, and Police Chief Greenslate. Also present were City Treasurer Mr. Conzo, City Clerk Mrs. Gehlbach, Mayor Snyder, City Attorney Mr. Bates, and Recording Secretary Mrs. Riggs.

Mayor Snyder said he had talked to Alderman Busby and he was not bad but wasn’t all that good either. The broken hip has slowed him down but he appreciates Alderman Anderson keeping him up to date with budget stuff, people dropping off his material to him and he is keeping his eye on us.

Mayor Snyder asked for a moment of silence for George Dahm who worked with Habitat for Humanity and Ernie Edwards, who was a character on Route 66.

Those present recited the Pledge of Allegiance.

Public Participation:

Mayor Snyder read a thank you from Dr. Kotteman.

Mrs. Wanda Rohlfs, Executive Director for Main Street Lincoln had a handout for the Aldermen, Mayor Snyder and City Clerk. The following activities will be happening in the next two months: Grand March (May 5, 2012), National Train Day (May 12), May is National Preservation Month and this year they are honoring the Edward Madigan Post Office Building (100 years old this year) and this year’s Christmas ornament will be the Post Office, National Business Week (May 20 – 26, 2012), St. Jude Cruise-in (June 23, 2012), and Honest Abe’s Barbecue Cook-off (June 30, 2012).

Mayor Snyder said he had passed out the City of Lincoln draft for the electric aggregation plan of governance and operation and in conjunction with that this is the document in draft stage that will guide them through the next steps in electric aggregation. There will be two public hearings and will be held on Thursday, May 3, 2012 at 2:30 p.m. and 7:30 p.m. in the Ballroom at Lincoln Park District in conjunction with the County. It will be to review and allow people to ask questions and make suggestions about it. After the public meetings they would be prepared to pass an ordinance and some other documents that will get us fairly close to go out with an RFP to electric suppliers. It was put together by our consultants, ICCAN.

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Mayor Snyder called for the Consent Agenda by Omnibus Vote:

Payment of Bills

Approve minutes of the October 13, 2009, February 28, 2012, March 13, 2012, March 27, 2012 Committee as a Whole meetings, the December 3, 2011 Special Committee Meeting, the March 10, 2012 Finance Committee Meeting and the April 2, 2012 Regular City Council Meeting

Petition by Main Street Lincoln to block off Pulaski Street from McLean Street to Kickapoo Street for the LCHS Grand March on May 5, 2012 (subject to proof of insurance)

Resolution #2012-253 to authorize participation in the State’s Federal Surplus Property Program

Approve reimbursement of sidewalk work completed by David Heady at 603 N. Sherman Street in the amount of $456.00

Alderman Anderson moved to approve the Consent Agenda as presented and Alderman Horn seconded it. Mayor Snyder asked if there was any discussion. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Bacon and Alderman Busby); motion carried.

Approval of any items removed from the Consent Agenda

There were no items removed from the Consent Agenda.

Ordinances and Resolutions

There were no Ordinances or Resolutions to come before the City Council.

Bids:

Acceptance of bid for 2008 or newer SUV for Fire Department (tabled 4/2/12)

Alderman Horn said to keep this on the table.

Acceptance of bid for five replacement doors for the Sewer Treatment Plant

Alderman Neitzel made a motion to accept the bid for five (5) replacement doors for the Sewer Treatment Plant in the amount of Eleven Thousand Eight Hundred Dollars ($11,800.00) and Alderman Horn seconded it. Mayor Snyder asked if there was any discussion. Alderman Neitzel said she did some research on this. Alderman Neitzel spoke with a gentleman today who had put in one of these industrial doors and was told that the price that he had was One Thousand Five Hundred Dollars ($1,500.00) for one door (does not include installment). Alderman Neitzel felt that the amount of the bid of Eleven Thousand Eight Hundred Dollars ($11,800.00) is worthy of that price. Alderman Neitzel said these are industrial doors which automatically raise the price up, insulated, one has frames and threshold, automatic closures, continuous hinges, all are keyed to match the existing key system, and have deadbolts.

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Acceptance of bid for five replacement doors for the Sewer Treatment Plant

Alderman Neitzel felt this was in line and asked for their approval of the doors. Alderman O’Donohue said he thought it was a God awful price for these doors. Alderman Neitzel agreed. Alderman Neitzel said the original quote the City got back. Alderman O’Donohue said $22,760.00. Mayor Snyder asked for other discussion. Alderman Wilmert asked if they absolutely needed them. City Engineer Mr. Mathon said there were several that are in need of repair. Mr. Mathon said the first quote they solicited actually had seven doors to be replaced and the two that were in the best condition were struck from the list. Mr. Mathon said they are functional but the doors are worn out, latches are worn. Mr. Palmer said the hinges are worn on a bunch of them. Mayor Snyder wanted to know if they were replacing like doors with like doors. Mr. Mathon said they are replacing like doors for like doors. Mr. Mathon said these were put in the late 70’s when several of those buildings were built at the Waste Water Plant. Mr. Mathon said this was for the doors and the installation. Mayor Snyder asked if the installation could be handled locally. Mr. Mathon said the local companies did not bid. Alderman Hoinacki said from a security standpoint they have a need for the expensive equipment and technology and they need to be secure if nothing else. Alderman O’Donohue said if they go over the budget by anymore because of these doors he will start screaming. Alderman Hoinacki said the city only had one bid. Alderman Armbrust wanted to know if any have glass in them. Mr. Mathon said 2 are straight insulated steel doors, the others are double set aluminum doors and a single door and they have an insulated panel on the bottom and safety glass on the upper panel. Mr. Mathon said they were exterior doors. Alderman Tibbs said it is disappointing when the City goes out for bids, thought it was very expensive but that is not her expertise. Alderman Wilmert asked if the glass doors were replacing glass doors. Mr. Mathon said yes. Mayor Snyder said to follow up what Alderman Tibbs said that he thought she would like to see, certainly not on every project but on some of them the bid specs that go out to be distributed to the Aldermen so they can review those. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Bacon and Alderman Busby); motion carried.

Unfinished Business:

There was no Unfinished Business to come before the City Council.

Reports:

City Treasurer Mr. Conzo gave an oral report for March, 2012 and the report is also on file.

City Clerk’s Report for March 2012 is on file. City Clerk Mrs. Gehlbach gave an update on the sewer accounts.

The written reports from Department Heads for March 2012 are on file.

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New Business/Communications:

Approval of Budget Transfers & Adjustments for the Fiscal Year 2011/2012 and

Approval of Budget for the Fiscal Year 2012/2013

Alderman Anderson said that these two items would be taken care of at the Adjourned Meeting.

Authorization of policy change denying approval of City services to property owners and residents owing money to the City

Alderman Anderson moved to approve the change in policy that denies City services to property owners and residents owing money to the City and Alderman Horn seconded it. Mayor Snyder said this would be a policy change the City would implement, again as another tool in our efforts to collect on our overdue sewer amounts. Mayor Snyder said this would basically denying any type of services for those who may be delinquent on those matters and not necessarily sewer but other situations where they may owe the City money. Mayor Snyder said he presumed this would include the approval of liquor licenses for the coming fiscal year. Mayor Snyder said the liquor commission will be meeting later this month to review all liquor applications and if anyone on the list applying that is delinquent on their sewer bill the liquor commission would then hold approval of that license until those bills were rectified. Alderman Anderson said that was correct. Mr. Bates wanted to clarify a couple of things. Mr. Bates said that is a broad term when you say we are going to deny City services to someone who is delinquent. Mr. Bates wanted to be careful the City is not denying police services, not denying fire services or essential life saving services that this City provides. Mr. Bates said what the City would be denying would be the more elected things like sidewalks, and those types of things that people want but they are indebted to the City. Mr. Bates said it might be in debt for sewer, parking tickets, and could be any number of things that they owe the City for. Mr. Bates did not want to mislead the public the City is not denying emergency services. Alderman Anderson said they tried to clarify when they say City services things like building permits and those types of things but because it is hard to list them all encompassing and it does change from time to time. Alderman Anderson wanted the people to understand it would be the things they would be coming and asking the City to do over and above what we would normally do for the general public. Alderman O’Donohue wanted to clarify if there is a difference between an individual and let’s say they own a business. Alderman O’Donohue said the business isn’t in arrears but the individual is, business asks for a sidewalk, is that distinguish going to be made. Mr. Bates said he thought if the City has a business entity that is in good standing with the City accounts they owe you can’t deny them services. Mr. Bates said if that individual comes and the individual is delinquent the City can deny them the benefit of those services and vice versa. Mr. Bates didn’t think the City could deny if Woods and Bates was an incorporated business and the sewer bill was in the name of Woods and Bates and had not paid its sewer bill and Woods and Bates wanted a new sidewalk the City couldn’t do that but if Bill Bates wanted a new sidewalk and Bill Bates owned the building he didn’t think the City could prevent Bill Bates getting something from City because the company Bill Bates is associated with.

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Authorization of policy change denying approval of City services to property owners and residents owing money to the City

City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Bacon and Alderman Busby); motion carried.

Approval of Design Solutions agreement for Police & Fire station needs analysis and master planning/concept design

Alderman Tibbs moved to approve and Alderman Hoinacki seconded it. Mayor Snyder said this is to approve the design contract with the Design Solutions group to do the police and fire station needs. Alderman Neitzel asked what part of the budget it was coming from. Mayor Snyder said it is in the budget and under Buildings and Grounds and there was $10,000.00 budgeted for this purpose. Alderman Anderson said it was in this fiscal year and they will want to make sure that is added to the list of checks. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Bacon and Alderman Busby); motion carried.

Petition by Hal Barton for sidewalk at 413 Wyatt Avenue with work to be done by and at the expense of the owner

Alderman Armbrust moved to approve the Petition by Hal Barton for sidewalk at 413 Wyatt Avenue with work to be done by and at the expense of the owner and to build according to City specs and Alderman Anderson seconded it. Mayor Snyder asked if there was discussion. Alderman Armbrust said this is mainly for Council folks that had a petition last week. Alderman Armbrust said this petition came in for reimbursement and had a large financial amount. Alderman Armbrust said it was a misunderstanding of what we reimburse and what we do not reimburse. Alderman Armbrust said he spoke with the folks during the week and were happy with the definition of what we do and what we don’t do. Alderman Armbrust said the homeowners will take care of it. Alderman Armbrust said this has been contracted and will begin weather permitting in about a week. Mr. Bates asked if this was or was not a reimbursement. Alderman Armbrust said it was not a reimbursement. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Bacon and Alderman Busby); motion carried.

Mayor Snyder said there would be a short Executive Session. Mayor Snyder said the only thing he is anticipating is a motion to adjourn the meeting to Tuesday, April 24, 2012 at 7:00 p.m.

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Announcements

Alderman Wilmert said this last weekend Habitat for Humanity had an electronics recycling session and thought it was quite successful. Alderman Wilmert attended for a few minutes and got permission as some electronics came in to scavenge some parts and things that would be useful for the City of Lincoln. Alderman Wilmert said specifically some ram upgrades for the City Clerk’s office and was able to get some. Alderman Wilmert asked for a letter of thanks to Habitat for Humanity in C/O Bob Chamberlain who ran that effort. Alderman Wilmert said Mr. Chamberlain gave him permission to do so.

Alderman Wilmert said he has completed the initial preparation of the first laptop this week (through effort of Police Department). Alderman Wilmert said there is a windows license copy on the laptop with updates and what not. Alderman Wilmert said it was functioning and was actually on the City’s wireless right now and tested it during the meeting. Alderman Wilmert said there were a few more things to test out and will be ready to mass produce. Alderman Wilmert made a request $9.00 to $15.00 to purchase a USB thumb drive which will contain a backup image of the laptop in its current pristine state which should be put in a file drawer in case there is ever a crash. Alderman Wilmert said he could always use the thumb drive and some software he has to bring it back the way it is right now. Alderman Wilmert said the USB thumb drive would need to be 8G or higher.

Mr. Jackson said there would on Arbor Day, Wednesday, April 18, 2012 at 8:30 a.m. at the Shay Parking lot to plant a tree.

Alderman Anderson said I move to go into Executive Session under 5 ILCS 120/2(c)(11) to litigation and Alderman Horn seconded it. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Bacon and Alderman Busby); motion carried. The meeting adjourned to Executive Session at 7:43 p.m.

The meeting returned to regular Session at 8:05 p.m. City Clerk Mrs. Gehlbach called the roll. There were eight Aldermen present (Alderman Anderson, Alderman Armbrust, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert) and two absent (Alderman Bacon and Alderman Busby). Also present were Mayor Snyder, City Treasurer Mr. Conzo, City Attorney Mr. Bates, City Clerk Mrs. Gehlbach, and Recording Secretary Mrs. Riggs.

Alderman Neitzel moved to adjourn the meeting to 7:00 p.m. on April 24, 2012 and Alderman O’Donohue seconded it. There were nine yeas (Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and one absent (Alderman Busby); motion carried.

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The City Council Meeting was adjourned at 8:06 p.m.

Respectfully Submitted By:

Risa Riggs

Recording Secretary