Lincoln, Illinois

May 7, 2012

Minutes of a regular City Council Meeting held in the Council Chambers of City Hall, Lincoln, IL, on Monday, May 7, 2012.

Mayor Snyder called the regular City Council Meeting to order at 7:00 p.m. City Clerk Mrs. Gehlbach called the roll. There were eight Aldermen present (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Wilmert) and two absent (Alderman Bacon and Alderman O’Donohue). Also present were Fire Chief Miller, City Engineer Mr. Mathon, EMC Manager Mr. Palmer, Street Superintendent Mr. Jackson, Safety and Building Officer Mr. Lebegue, Deputy Police Chief Geriets and Police Chief Greenslate. Also present were City Treasurer Mr. Conzo, City Clerk Mrs. Gehlbach, Mayor Snyder, City Attorney Mr. Bates, and Recording Secretary Mrs. Riggs.

The Pledge of Allegiance was said by all.

Public Participation:

City Engineer Mr. Mathon announced that the sewer department would be doing a smoke test Friday, May 11, 2012 morning starting at 9:00 a.m. on Pulaski and Chicago Street. A fan will be placed on a manhole and to push smoke into to the system to see where it vents. It will vent through roof stacks and catch basin inlets. For any questions or concerns call 217-732-4030.

Mayor Snyder called for the Consent Agenda by Omnibus Vote:

Payment of Bills

Approve minutes of the March 31, 2012 Finance Committee Meeting, April 10, 2012 & April 24, 2012 Committee as a Whole Meetings and April 24, 2012 Adjourned City Council meeting

Alderman Anderson moved to approve the Consent Agenda as presented and Alderman Horn seconded it. Mayor Snyder asked if there was any discussion. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Bacon and Alderman O’Donohue); motion carried.

Approval of any items removed from the Consent Agenda

There were no items removed from the Consent Agenda.

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Ordinances and Resolutions

Ordinance 2012-743 approving the City of Lincoln’s electric aggregation plan of operation and governance

Alderman Hoinacki moved to adopt the Committee Report for Ordinance 2012-743 and Alderman Tibbs seconded it. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Bacon and Alderman O’Donohue); motion carried. Alderman Hoinacki moved to approve Ordinance 2012-743 approving the City of Lincoln’s electric aggregation plan of operation and governance and waive the second reading and Alderman Tibbs seconded it.   Mayor Snyder said the two public hearings were held on Thursday, May 3, 2012. Alderman Neitzel commended Alderman Tibbs what she said the City having their trust in the City Council regarding the electric aggregation. Alderman Tibbs said it was very interesting. Mayor Snyder said the City will be moving forward. Mayor Snyder said the next step will getting information to potential suppliers and once everyone gets their information they will begin looking at bids and the consortium group will meet together to look over and will want to take action quickly. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Bacon and Alderman O’Donohue); motion carried.

Bids:

Acceptance of bid for 2008 or newer SUV for Fire Department

Alderman Horn made a motion to remove from the table and Alderman Anderson seconded it.   City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Bacon and Alderman O’Donohue); motion carried. Alderman Horn moved to approve the acceptance of the 2008 SUV for the fire department from Graue Chevrolet. Mrs. Gehlbach went downstairs to get the bid sheets.

Unfinished Business:

There was no Unfinished Business to come before the City Council.

Reports:

There were no Reports to come before the City Council.

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New Business/Communications:

Resolution 2012-256 Authorizing Mayor to sign IDOT letter of Intent for jurisdictional transfer of a portion of Hickox Drive

Alderman Hoinacki moved to approve Resolution 2012-256 Authorizing Mayor to sign IDOT letter of Intent and Alderman Tibbs seconded it. Mr. Mathon said this Resolution authorizes the Mayor to sign and return the letter of intent that was sent to the City by IDOT regarding the jurisdictional transfer of 1/10^th of a mile section of Hickox Drive South of Woodlawn Road and West of Lincoln Parkway. Recording Secretary Mrs. Riggs called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Bacon and Alderman O’Donohue); motion carried.

Permission by Brad Fanale to permit a curb break at 402 N. Kickapoo Street on the Tremont side of the street

Alderman Neitzel made approve the petition by Brad Fanale to permit a curb break of 402 N. Kickapoo Street on the Tremont side of the street and Alderman Armbrust seconded it. Mayor Snyder asked if there was any discussion on this. Mr. Jackson said the homeowner was widening his driveway. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Bacon and Alderman O’Donohue); motion carried.

Petition by Sam Redding for sidewalk at 305 N. Kickapoo Street with work to be done by and at the expense of the city

Alderman Armbrust made a motion to accept the petition by Sam Redding for sidewalk at 305 N. Kickapoo Street with work to be done by and at the expense of the city and specifications by the street department superintendent and Alderman Anderson seconded it. Mayor Snyder asked if there was any discussion on this. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Bacon and Alderman O’Donohue); motion carried.

Bids:

Acceptance of bid for 2008 or newer SUV for Fire Department

Mayor Snyder said the two bids were by Graue with a base bid of $24,400.00 allow trade in price of $23,300.00 and Lincoln Chrysler Dodge Jeep base bid of $23,950.00 allow trade in price of $22,950.00. Alderman Anderson seconded the motion by Alderman Horn.

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Acceptance of bid for 2008 or newer SUV for Fire Department

Mayor Snyder asked if there was any discussion. Fire Chief Miller believed the vehicle is a 2008 Tahoe with less than 50,000 miles. Fire Chief Miller said his decision with Graue was because the vehicle is a GM product and Graue being a GM dealer. Mr. Bates asked if there was a warranty. Fire Chief Miller did not believe there would be a warranty. Alderman Armbrust asked if they had a specific vehicle. Fire Chief Miller said the specs were for any 8 cylinder, 2 wheel drive with a tow capacity of 7,000 pounds (have three trailers with that capacity). Mr. Bates asked Police Chief Geriets if they had to find a vehicle after the bid was accepted. Police Chief Geriets said the vehicle was found after the bid was accepted.. City Clerk Mrs. Gehlbach called the roll call. There were five yeas (Alderman Anderson, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, and Alderman Tibbs), three nays (Alderman Armbrust, Alderman Busby, and Alderman Wilmert), and two absent (Alderman Bacon and Alderman O’Donohue). Mr. Bates had to check to see if it was approved or not.

New Business/Communications:

Resolution 2012-257 authorizing Mayor the authority to execute an agreement for electrical aggregation

Alderman Hoinacki moved to pass Resolution and Alderman Tibbs seconded it. Mayor Snyder said this Resolution was recommended by the consultant. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Bacon and Alderman O’Donohue); motion carried.

Approve agreement for legal services with Woods & Bates

Mayor Snyder said the agreement has the changes that have been discussed. Alderman Anderson moved to approve and Alderman Horn seconded it. Mayor Snyder said there is a slight change for Blinn Bates will be primary. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Bacon and Alderman O’Donohue); motion carried. Mayor Snyder presented Mr. Bates with a plaque and there is cake and punch after the meeting. Mr. Bates said he never dreamed he would be there for 11 years, it had been challenging, rewarding, educational, and difficult at times but hopefully he had helped the City. City Treasurer Mr. Conzo presented a brick to Mr. Bates.

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Approve contract with Logan County for animal control

Alderman Wilmert moved to approve the contract with Logan County for animal control for $39,518.76 and Alderman Anderson seconded it. City Clerk Mrs. Gehlbach called the roll call. There were seven yeas (Alderman Anderson, Alderman Armbrust, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Wilmert), one nay (Alderman Busby), and two absent (Alderman Bacon and Alderman O’Donohue); motion carried.

Advice and Consent to the Appointments of Department Heads and Deputy Police Chief and the Swearing In

Mayor Snyder nominated John Lebegue as Building & Safety Officer. Alderman Anderson moved to approve and Alderman Horn seconded it. Alderman Neitzel thanked Mr. Lebegue for the job he’s doing. Alderman Tibbs said she has contacted Mr. Lebegue several times and never had to think twice about hearing from him. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Bacon and Alderman O’Donohue); motion carried.

Mayor Snyder nominated Ken Greenslate as Chief of Police. Alderman Hoinacki made a motion to approve and Alderman Tibbs seconded it. Alderman Armbrust said Police Chief Greenslate was always responsive. Alderman Neitzel agreed with Alderman Armbrust and thanked Police Chief Greenslate for allowing Brenda help the City Clerk’s office. Susan said amen. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Bacon and Alderman O’Donohue); motion carried.

Police Chief Greenslate nominated Mike Geriets as Deputy Chief. Alderman Wilmert moved and Alderman Horn seconded it. Alderman Horn thought we had a wonderful team with Police Chief Greenslate and Deputy Police Chief Geriets. Mayor Snyder thanked Deputy Chief Geriets for all he does. Deputy Chief Geriets said he enjoys what he does. Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Bacon and Alderman O’Donohue); motion carried.

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Mayor Snyder nominated Mark Miller as Fire Chief. Alderman Horn moved and Alderman Anderson seconded it. Alderman Horn thanked Fire Chief Miller for held during contract negotiations. Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Bacon and Alderman O’Donohue); motion carried.

Mayor Snyder nominated Tracy Jackson as Street Superintendent. Alderman Tibbs moved and Alderman Neitzel seconded it. Alderman Neitzel said there isn’t any time that she calls that he doesn’t take care of it within two days. Alderman Tibbs said when she calls Mr. Jackson with a problem from a constituent and the constituent will call back and say that Mr. Jackson had already been out there.   Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Bacon and Alderman O’Donohue); motion carried.

Swearing in of Department Heads

Mr. Bates swore in Mr. Lebegue, Police Chief Greenslate, Deputy Chief
Geriets, Fire Chief Miller and Street Superintendent Mr. Jackson.

Petition by Misty Bell, Abraham Lincoln Tourism Bureau of Logan County, to declare town wide garage sale days in conjunction with Route 66 garage sales on May 11 and May 12, 2012

Alderman Tibbs moved to approve Abraham Lincoln Tourism Bureau of Logan County, to declare town wide garage sale days in conjunction with Route 66 garage sales on May 11 and May 12, 2012 and Alderman Anderson seconded it. Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Bacon and Alderman O’Donohue); motion carried.

Bids:

Acceptance of bid for 2008 or newer SUV for Fire Department

Mayor Snyder said the roll call resulted in 5 yes votes and 3 no votes. As a result the acceptance of that motion is not approved. State law requires the approval of the majority of the elected members which would result in 6 votes to be approved. Mayor Snyder could not add a six vote because it was not a tie. Alderman Tibbs asked if they could bring it up again at the workshop, have some discussion and bring for a vote again. Mr. Bates said yes. Alderman Armbrust said this has to do because money is involved. Mr. Bates said any expenditure of money requires a majority of the elected Council plus the Mayor and having 11 you have to have 6 yes.

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Mr. Bates said he had never been in this situation with only 8 members present and that is why he asked to hold but it says a majority of those elected for the expenditure of money. Five is not a majority vote. Mr. Bates said there is nothing to keep it from being brought up again and put on the agenda.

Announcements

Alderman Wilmert said the laptops will start appearing. Alderman Wilmert is adding more memory to the laptops. There will be a cost of $400.00 for antivirus for 25 computers for three years.

Mayor Snyder thanked Alderman Wilmert.

Mayor Snyder said they had received a memo on the video gambling including documents and emails so the Aldermen could be aware of the interpretation by the Illinois Gaming Board. Ordinance 3-7-24 was amended in 1987 and 1997 but thought that part was the original in 1960 and the video gambling had been in there all along.

An updated letter from Comcast was received.

Simm Cantland is doing a Motel Route 66 Documentary. The two motels he will be looking at are the Redwood Motel and the Best Western (Abe Lincoln covered wagon). A location scouting trip down Route 66 in late May then the main shooting for the film will be in July and August when he will have a full film crew traveling down the Route.

Saturday, May 12, 2012 at 8:00 p.m. in Postville Park is the Movie in the Park hosted by the Lincoln Junior Women’s club is showing Cars.

The Economic Development Partnership is having a fundraising luncheon event on June 3 at the American Legion with Congressman Aaron Shock as the speaker.

The steering committee for the downtown revitalization grant has been working on forming on how to utilize the grant that has been received from DCEO at the May 15, 2012 workshop meeting. The members of the committee will present an update to the Council as well as their recommendations for the next step. The committee is Mark Blackburn, Patrick Doolin, Seth Goodman, David Lanterman, Bob Neal, Alderman Neitzel and Mayor Snyder.

Mr. Palmer said the sewer department was doing some sewer cleaning and TV on College Avenue and Pekin. About 32 foot section of 12 inch concrete sewer that had collapsed. There is only one foot section with a two foot void over it but about 8 feet of dirt supporting the street. The sewer department will be getting some bids to get it repaired. It is about 11 foot deep and deeper than the sewer department can dig.

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Mr. Palmer said the sewer line will be replaced with plastic pipe and sewer taps will be replaced.

Alderman Neitzel said they would bring up on Tuesday and then put it on the agenda.

Alderman Anderson said I move to go into Executive Session under 5 ILCS 120/2(c)(2) collective bargaining and Alderman Horn seconded it. City Clerk Mrs. Gehlbach called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Bacon and Alderman O’Donohue); motion carried. The meeting adjourned to Executive Session at 8:10 p.m.

The meeting returned to regular Session at 8:30 p.m. City Clerk Mrs. Gehlbach called the roll. There were eight Aldermen present (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Wilmert) and two absent (Alderman Bacon and Alderman O’Donohue). Department Head present was Mr. Jackson. Also present were Mayor Snyder, City Treasurer Mr. Conzo, City Attorney Mr. Bates, City Clerk Mrs. Gehlbach, and Recording Secretary Mrs. Riggs.

Alderman Busby moved to adjourn and Alderman Tibbs seconded it. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Tibbs, and Alderman Wilmert), zero nays, and two absent (Alderman Bacon and Alderman O’Donohue); motion carried.

The City Council Meeting was adjourned at 8:30 p.m.

Respectfully Submitted By:

Risa Riggs

Recording Secretary