Lincoln, Illinois
City Council Committee's Meeting
May 15, 2012
Minutes of the City of Lincoln City Council Committees' Meeting held in the Council Chambers on Tuesday, May 15, 2012.
Those present were Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert. Also present were City Engineer Mr. Mathon, Fire Chief Miller, Street Superintendent Mr. Jackson, Safety and Building Officer Mr. Lebegue, Police Chief Greenslate, and EMC Manager Mr. Palmer. Also present were Mayor Snyder, City Clerk Mrs. Gehlbach, City Attorney Mr. Blinn Bates, City Treasurer Mr. Conzo, and Recording Secretary Mrs. Riggs.
Mayor Snyder called the meeting to order at 7:00 p.m. There were nine Aldermen present (Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs (she arrived at 8:32 p.m.), and Alderman Wilmert) and one absent (Alderman Busby).
Pledge was said by all.
Vienna Purdue was present regarding the 3rd Annual Lawnmower Run to be held on June 23, 2012. Ms. Purdue was told she could have golf carts to help pickup donated items.
David Lanterman and Patrick Doolin from the Steering Committee for the Downtown Revitalization Grant were present. A handout steering committee report and committee recommendations (20 Pages) was handed out.
Mr. Lanterman said the committee is putting a plan together. The award came in January and the funds have to be spent by December 2013. The committee has met several times. The grant was $775,000.00 which includes $100,000.00 as the city matching portion. The first part is the planning phase to be spent which will be 43% of the total grant for the planning and design. 57% will be the implementation. $336,300.00 will be spent with Prairie Engineers as a general contractor. $438,800.00 will be spent on the implementation of the projects. The committee is doing more planning now so that it will continue for many years. There are many implementation grants and not many on the planning and design phases.
Mr. Doolin said they have lost out on grants for implementation because there was not a plan in place. Mayor Snyder said the implementation has several federal regulations. Mr. Lanterman felt they had a good plan for long term. Alderman Neitzel asked to put this on the regular agenda.
Mr. Lanterman said they are planning what they are doing and want the City Council to participate. The steering committee needs approval for what the committee has delivered and enter into the agreement with Prairie Engineers. Mr. Lanterman thanked the City Council for their support.
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The Mayor asked for the Committees' Issues to be Presented:
Finance, Policy and Procedure:
Chairman Alderman Anderson said she did not have a report. She mentioned that Mr. Conzo has been working to make the budget document reduce number of pages. The appropriations discussion for this fiscal year should begin soon. Any grants that the department heads are looking at and might receive need to be in the appropriations or they cannot spend the money.
Mr. Conzo said to put on the agenda appropriation changes.
Alderman Anderson said they are correcting the appropriations and get it in the same format as the budget.
Mayor Snyder said HB 3637 will take away the corporate personal property replacement tax which could make almost $247,000.00 hole in the budget.
Fire/Water & ESDA:
Chairman Alderman Horn said Fire Chief Miller had put together two comparables. The first was for an SUV and the second was for sirens. There have been several calls and the Fire Department is looking at relocating one siren. The comparable for an SUV shows 4 wheel drive versus 2 wheel drive. The bids that were recently received are still good. Alderman Horn asked to have this on the agenda.
Fire Chief Miller said one of the apparatus that the fire department had issues with last year; the tank failed again this weekend. The apparatus can transport people, pump works fine but the water tank will not hold water.
Fire Miller is working on the following grants: Safety and Prevention, EMS grant to replace worn and damaged equipment and a grant by Illinois American Water Company to replace radios.
Grounds, Buildings & Local Improvements:
Vice Chairman Alderman Wilmert said the Lincoln Area Music Society requested permission to put a sign on Pekin Street and Kickapoo in the vacant City lot and asked to have it on the agenda.
Mayor Snyder said the DECO grant agreement is ready to be signed. The City will be receiving $156,000.00 and $80,000.00 of that will go back in the GO Bond since the money has been spent through there for the roof replacement loan payments.
Police:
Chairman Alderman Hoinacki wanted on the agenda to hire a police officer replacing Bob Rawlins from the lateral hire list.
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Police Chief Greenslate said there will be a NATO summit in Chicago this weekend and officer Clint Wambles will be going to assist along with the Illinois Law Enforcement Activation system.
Sewer Treatment Plant, Sewers and Drainage:
Vice Chairman Alderman Neitzel said there are two blowers that need to be refurbished at a cost for $2,500.00 each.
Streets and Alleys:
Chairman Alderman Neitzel said she did not have a report.
Mayor Snyder passed out a spreadsheet to the Aldermen regarding the streets.
Ordinance and Zoning:
Chairman Alderman O’Donohue said to put on the agenda to change our Ordinances to match the Illinois State Statutes for the Fire Pension and Police Pension boards.
Mayor Snyder asked to put on the agenda the Resolution for the Illinois Transportation Enhancement Program grant. This grant was done once before and the form can be updated and resubmitted and asked to have it on the consent agenda.
It was decided to put a yield sign on Jackson and 7th Street.
Streets and Alleys:
Chairman Alderman Neitzel said she forgot to put on the agenda Resolution 2012 MFT General Maintenance in the sum $620,229.26 on the consent agenda.
Sidewalks, Forestry and Lighting:
Chairman Alderman Armbrust said he had the following sidewalk petitions:
925 Decatur St. by Stan Parker work to be done by and at the expense of the city
305 N. Ottawa St. by Christopher Herzog work to be done by and at the expense of the city
1215 Delavan St. by Robert Cummings work to be done by and at the expense of the city
1219 Delavan St. by Robert Cummings Sr. work to be done by and at the expense of the city
Mr. Jackson asked to have on the agenda the Arbor Day Poster Awards.
Sanitation/Technology:
Chairman Alderman Wilmert said he was still working on the laptops. Six more laptops are out and are coming out 6 at a time.
Insurance:
Chairman Alderman Bacon said there are informational meetings for the retirees on May 21, 2012 at 10:00 a.m. and 1:00 p.m.
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Mayor Snyder handed out the announcements which included:
New planters around town
Safety Grant for $19,400.00
Balloon Launch for Veterans’ Memorial Day
Met with Steve Smith and Joe Mcalettee re: electric car charging stations
Mr. Palmer said contractors have looked at the sewer collapse and have received two quotes.
Not to exceed $29,800.00 Hoerr Company
Not to exceed $15,500.00 Petersburg Plumbing
Mr. Mathon will revisit with the contractors.
It was to be on the regular agenda to correct the emergency sewer situation on College Avenue.
Alderman Tibbs said the concert was very nice.
Alderman Neitzel made a motion to adjourn the meeting and Alderman O’Donohue seconded it. There were nine yeas (Alderman Anderson, Alderman Armbrust, Alderman Bacon, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and one absent (Alderman Busby); motion carried.
The City of Lincoln Committee’s as a Whole Meeting adjourned at 8:03 p.m.
Respectfully submitted,
Risa Riggs, Recording Secretary
City of Lincoln