Lincoln, Illinois

City Council Committee's Meeting

July 24, 2012

Minutes of the City of Lincoln City Council Committees' Meeting held in the Council Chambers on Tuesday, July 24, 2012.

Those present were Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert. Also present were City Engineer Mr. Mathon, Fire Chief Miller, Street Superintendent Mr. Jackson, Safety and Building Officer Mr. Lebegue, Police Chief Greenslate, and EMC/American Water Manager Mr. Palmer. Also present were Mayor Snyder, City Clerk Mrs. Gehlbach, City Attorney Mr. Blinn Bates, City Treasurer Mr. Conzo, and Recording Secretary Mrs. Riggs.  

Mayor Snyder called the meeting to order at 7:42 p.m. There were nine Aldermen present ( Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert) and one absent (Alderman Anderson).

Pat O'Neill came to see the City and County to work together. He had a handout and suggested having a City/County Manager. He also had handout for homeowner improvement and resident incentive package.

The Mayor asked for the Committees' Issues to be Presented:

Finance, Policy and Procedure:

Vice Chairman Alderman Horn said she did not have a report.

Fire/Water & ESDA:

Chairman Alderman Horn said she did not have a report but Fire Chief Miller had been working with Illinois American Water and had a report.

Fire Chief Miller said getting a lot of questions about water restrictions. If you don't have to burn don't burn. Had several fires lately. Had a fire on Monday morning at 1027 Pulaski Street and a firefighter received some minor injuries. Had another minor fire last night on Postville on a mobile home. Thought after tomorrow the City will be considered in a red zone area which will force a no burn ban until the area gets some rain.

Grounds, Buildings & Local Improvements:

Chairman Alderman Tibbs said she did not have a report. Had a resignation of custodial person. Signed an agreement with a new one that will start mid month for less money.

Alderman Tibbs thanked Mark Mathon for his assistance with her job as Chairman of the Grounds, Buildings and Local Improvements and wished him the best.

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Sewer Treatment Plant, Sewers and Drainage:

Chairman Alderman Busby turned it over to Mr. Kitzmiller.

Mr. Kitzmiller gave an update on the MPDPS permit received. If the waste water treatment plant stays at 3.88 daily average flow with the exact same limits but if the City grows or increases the flow for whatever reason and have an upgrade and go to the 4.9 gallons per day the limits it will be a two tiered permit.

Mr. Kitzmiller had a handout on different projects. He talked about the digester blowers and what the costs are and savings through an Ameren DCEO rebate $75,000.00 and an annual energy savings of $65,720.00 with a net cost to the City of $44,888.00. There is no deadline as long as it is done before next May.   The original cost would be $120,788.00.

Alderman Busby asked to have this on the agenda.

Mr. Kitzmiller said last week reluctantly accepted Mark Mathon's resignation. He thanked him for his effort, dedication and professionalism that he displayed over the past 13 years. He wished him the best for him and his family.

Mr. Mathon thanked everyone for the past 13 years. Wished everyone the best and looked forward to seeing everyone in public.

Mayor Snyder thanked Mr. Mathon. Alderman Tibbs said without Mr. Mathon a lot of things would not have gotten done. Mrs. Gehlbach thanked Mr. Mathon for everything he has done for her office. Mr. Conzo thanked Mr. Mathon for his over and above things he did for the City. Mr. Jackson said Mr. Mathon had been working day to day with him and thanked him.

Alderman Busby wanted to put amendment No. 3 to the EMC contract on the agenda. Mayor Snyder said the contract will terminate the engineer position. Mr. Kitzmiller said they do not have someone to fill the shoes.

Mayor Snyder said he has a proposal from Prairie Engineers on a month by month basis until the City decides what they want to do. He asked to have the proposal on the agenda for August 6, 2012.

Police:

Chairman Alderman Hoinacki said he had a request from Kathy Vinyard to block traffic to the viaducts to finish the work on West Kickapoo and College Street on August 17 & 18 from 8:30 to 6:00 and placed on the Consent Agenda.  

Streets and Alleys:

Chairman Alderman Neitzel said the Fair has asked the City to do the sweeping again. Mayor Snyder said they could tell them it was ok since they have done it before.

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Alderman Neitzel said the alley by Vintage Fair is being worked on by Ameren and there might be some power outages.

Lisa Kramer & Darrin Forgy opened the bids:

Lincoln Avenue Reconstruction:

Stark Excavating $300,026.98 with bid bond

United Contractors Midwest $333,583.58 with bid bond

PH Broughton and Sons $363,291.02 with bid bond

Alderman Neitzel said to put it on the agenda.

Oglesby Avenue Bridge removal:

Harold Goodman          $100,300.00 with bid check

Harry Broughton Trucking & Excavating $83,026.35 with bid bond

HK Anders      $68,012.03 with bid bond

Stark Excavating $91,980.00 with bid bond

Autoban Company $74,355.00 with bid bond

Bridge approach to three bridges: Palmer, State and Jefferson Streets

Professional Paving Management Services, Lincoln        $39,123.94 with bid check

HK Anders      $43,691.42 with bid bond

United Contractors Midwest $56,103.05 with bid bond

PH Broughton $31,259.66 with bid bond

Ms. Kramer said they would go over the figures and have a recommendation for Monday, August 6, 2012

Mr. Mathon said the figures for the slip lining they have until August because of questions that had arisen.

Chairman Alderman O’Donohue left the meeting for a brief time.

Ordinance and Zoning:

Chairman Alderman O'Donohue did not have a report.

Sidewalks, Forestry and Lighting:

Chairman Alderman Armbrust said he had a petition that was requesting to be done and this is to replace the sidewalk at 810 Wyatt Ave. to replace the steps from the city sidewalk to the street and the homeowner will do the work. They are just requesting permission to do the work which is requested by Brian Messner.

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Alderman Neitzel said there was a permit to vacate the Bidwell Avenue right of way.

Mr. Mathon said his process will send notification to the utilities to see if there are any utilities through that area. There is a water main through that area. A public notice has to go out.

Mayor Snyder said the City needed to approve the initial request as the first step and then do a follow up of the other things.

Alderman Tibbs asked to put it on the regular agenda.

Sanitation/Technology:

Chairman Alderman Wilmert said a committee meeting may need to be held after Mayor Snyder gets back from vacation.  

Insurance:

Chairman Alderman Bacon said she did not have a report.

Mayor Snyder passed out an invite from Frontier on August 2, 2012

Mayor Snyder said IDOT approved the route for the Balloon Fest.

Mayor Snyder said Will D'Andrea thinks he can assist with the redistricting which would save the City money.

Mayor Snyder said City Attorney Mr. Blinn Bates told him there was an article the in the current Municipal League Review about disposing of municipal property.

Alderman Busby made a motion to adjourn the meeting and Alderman Neitzel seconded it. There were nine yeas (Alderman Armbrust, Alderman Bacon, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman O’Donohue, Alderman Tibbs, and Alderman Wilmert), zero nays, and one absent (Alderman Anderson); motion carried.

The City of Lincoln Committee’s as a Whole Meeting adjourned at 8:47 p.m.

Respectfully submitted,

Risa Riggs, Recording Secretary