Lincoln, Illinois

Finance Committee Meeting

April 17, 2010

The City of Lincoln Finance Committee met in the Council Chambers on Saturday, April 17, 2010.

Those present from the Finance Committee were Chairman Alderman Anderson, Vice Chairman Alderman Horn, Alderman Busby, Alderman Neitzel, and Alderman Tibbs. Also present were Alderman Armbrust, Alderman Bacon, Alderman Hoinacki, and Alderman Wilmert. Also present were Mayor Snyder, City Treasurer Mr. Conzo, City Clerk Mrs. Martinek), and Recording Secretary Mrs. Riggs.

There were five Finance Committee members present (Alderman Anderson, Alderman Busby, Alderman Horn, Alderman Neitzel, and Alderman Tibbs), and none absent.

Finance Committee Chairman Alderman Anderson called the meeting to order at 8:07 a.m. The purpose of the meeting was to discuss fiscal year 2010/2011 budget.

ESDA 12-00-06

Mr. Dan Fulscher went over the contract and said they proposed a 7 year contract. They were looking for a 5% increase. Mr. Fulscher left at 8:23 a.m.

There was discussion about not being able to find things in the budget.

There was $6,000.00 for equipment, $155,861.53 for dispatch (police), $13,104.00 for the New World integrated system.

Alderman Anderson said that Mrs. Martinek was copying something for the budget.

Alderman Anderson explained that they had a shortfall of $624,000.00 with $1M for this fiscal year. Mr. Plotner said the biggest shortfall is the income tax and the municipal sales tax is down $87,000.00. The G.O. Bond is up in December.

Sewer Treatment Plant

Alderman Busby gave the following numbers:

50-74-08

7850 $20,150.00, $35,000.00 and $6,000.00 Alderman Anderson said it was $211,000.00

7860 $35,000.00 which gives a total of $247,500.00. Alderman Anderson said with the figures Alderman Busby had just given that it should be $246,000.00.

Alderman Busby 50-72-05 $326,100.00 and Alderman Anderson said they budgeted $15,000.00 more. Alderman Busby said Mrs. Martinek had paid ahead of time.

Finance Committee Meeting

April 17, 2010; Page -2-

Alderman Anderson said the loan payment doesn't show on here.

The sewer has half of the engineering fee. The street light has the engineering fees of $74,800.00

IEPA is $23,000.00

Insurance is $27,000.00

Vehicles $2,500.00

There was a discussion about the insurance deductibles (lack of).

Alderman Busby said grand total is $3,415,113.00

Alderman Anderson told Mrs. Martinek to check into $250.00 or $500.00 deductibles for the insurance. Alderman Anderson also asked Mrs. Martinek to check out the building deductibles.

50-72-08 $60,000.00

02-06-04 Contingent fees

6432 $160,600.00 this fiscal year

total next fiscal year $169,200.00

02-14-05

6432 complex maintenance $6,000.00 is already included here and that Mrs. Martinek said the City pays an additional $21,000.00 to $22,000.00 was the fee to the complex so it is already included.

Alderman Anderson gave the following cuts:

Misc. dept. administration

schools and conferences took out $15,000.00

pt salary zoning gone

demolition gone

pt Mayor's office gone

School's and conferences Mayor's office cut down

City wide cleanup gone

Balloon fest gone

Website and GIS development gone

Fire Dept. capital exp. Cut about half

schools and training cut in half

street lights cut in half (turn every other one off)

school and conferences in police dept. cut in half and they had already cut it in half.

Public Grounds and buildings maintenance cut in half.

Sidewalks none

Capital Expense downtown walks none

Contributions to Main Street, Regional Planning gone

Finance Committee Meeting

April 17, 2010; Page -3-

Alderman Anderson continued cuts:

Economic Development, CEDS, Chamber of Commerce, the flow throughs gone

General supplies for streets and alleys cut in half

pavement markings gone

schools and conferences gone

public relations gone

That comes to about $300,000.00.

Alderman Anderson said take $25,000.00 out of Economic Development. Mayor Snyder said they could go to the unions and ask them to not take their raises next year and it would save $92,000.00 to $93,000.00. Alderman Anderson said she was not in favor of the unions getting a raise and the department heads not getting raises.

Page 8 of the document that Mrs. Martinek passed out.

02-02-04 misc. administration leave salaries alone(for now) as well as health insurance and life insurance

5102 supplies/maintenance down to $4,500.00

5202 repairs/maintenance

6435 (record storage) $10,000.00 (2 contracts hardware & software) MTI contract

7860 equip. down to $2,500.00

8342 legal fees down to zero

negotiations $1,000.00

8362 printing/publications down to $3,700.00

8402 dues down to $2,000.00

schools and conferences down to $10,000.00

telephone down to $2,800.00

02-02-04

took out part time help

5102 $800.00

gas and oil down to $1,400.00

5214 leave

64535 Planning Commission -0-

6450 nuisance down to $3,000.00

7860 down to $1,000.00

Capital expense vehicle leave

8342 filing fees $300.00

print publish leave

insurance vehicle $80.00

8402 dues down to $600.00

schools/conferences down to $1,000.00 and 8474 leave

Finance Committee Meeting

April 17, 2010; Page -4-

demolition -0-

8620 books leave

merit commission leave

Counsel secretary $1,200.00

Mayor 02-02-54

took out part time help

5102 down to $500.00

5104 down to $500.00

5202 down to $250.00

7860 down to $500.00

8342 leave

8402 down to $400.00

8410 postage leave

8420 down to $2,000.00

8474 down to $32.00

Public relations down to $2,500.00

Commission -0-

Contingent Administration

4096 leave

5404 -0-

5406 leave at $1,000.00

insurance consultation fees leave at $4,000.00

5414 $1,300.00

centralized dispatch $169,200.00

city wide cleanup -0-

Mayor Snyder said they got a figure of $20,000 to $25,000.00. There was a discussion about it,

Mayor Snyder thought that the tourist related things which includes Balloon Fest, Railsplitter, Christmas Parade there is a tax the City can levy for a hotel/motel tax. If levy for 1% can only use for tourism purposes and that would give them $24,000.00

The joint solid waste went up 2.7%

website was put to -0-

GIS there was discussion and decided to put $1,000.00

Fire Department

4080 taken to -0-

4082 down to $200.00

supplies oil $15,000.00

Finance Committee Meeting

April 17, 2010; Page -5-

Fire Department -continued-

5126 was left

5214 -0-

6448 down to $1,000.00

7860 down to $10,000.00

7863 $18.00

7864 cap $1,000.00

7869 down to $3,400.00

8402 down to $400.00

8420 down to $15,200.00

8421 down to $500.00

8474 down to $2,800.00

8476 $250.00

8520 $400.00

8651 down to $600.00

Lighting Repairs/Maintenance down to $10,000.00

Street Lights down to $120,000.00

Police

supplies oil and gas down to $40,000.00

8244 up to $10,000.00

8474 down to $10,000.00

8384 up to $10,000.00

Capital Expense $500.00

Public Grounds

5104 down to $1,000.00

5202 up to $500.00

5212 down to $20,000.00

6340 $12,000.00

6432 down to $30,000.00

8302 $6,000.00

gas up to $3,200.00

8310 down to $2,000.00

Sidewalk

5214 down to $3,000.00

7870 -0-

8618 down to $1,000.00

Engineering no change

Finance Committee Meeting

April 17, 2010; Page -6-

Main Street requested $15,000.00 but it was taken down to $10,000.00

Zoning Vehicle insurance was left at $120.00

Streets

8420 down to $500.00

8520 down to $500.00

Alderman Busby gave his numbers for:

5116 down to $95,000.00

5202 $1,000.00

ESDA down to $5,000.00

Equipment line 70-00-06 5214 -0-

Mrs. Martinek said if they would outsource payroll instead of a part time person who would work 20 hours per week.

Alderman Busby said benefits are 42% of wages

There was $469,000.00 to be cut and there was discussion to cut people, layoffs.

The City Council’s Finance Committee Meeting adjourned at 12:18 p.m.

Respectfully submitted by,

Risa Riggs, Recording Secretary