Lincoln, Illinois

Finance Committee Meeting

March 6, 2010

The City of Lincoln Finance Committee met in the Council Chambers on Saturday, March 6, 2010.

Those present from the Finance Committee were Chairman Alderman Anderson, Vice Chairman Alderman Horn, Alderman Busby (he arrived at 8:06 a.m.), Alderman Neitzel, and Alderman Tibbs. Also present were Alderman Armbrust, Alderman Bacon, and Alderman Wilmert. Department Heads present were Street Superintendent Mr. Jackson, City Engineer Mr. Mathon, and EMC Manager Mr. Tackett. Also present were Mayor Snyder, City Treasurer Mr. Plotner, City Clerk Mrs. Martinek (she arrived at 9:06 a.m.), and Recording Secretary Mrs. Riggs.

There were five Finance Committee members present (Alderman Anderson, Alderman Busby, Alderman Horn, Alderman Neitzel, and Alderman Tibbs), and none absent.

Finance Committee Chairman Alderman Anderson called the meeting to order at 8:03 a.m. The purpose of the meeting was to discuss fiscal year 2010/2011 budget.

Alderman Anderson said everyone should have their end of the month report for February. Everyone should information from each department and those entities that would be at the meeting today. She said Mayor Snyder asked the department heads to keep their budgets the same and no raises.

Alderman Busby said Mrs. Martinek was downstairs making copies. He said they have two different budgets and reason is they don't know what the church on Connolley Road was going to do. One budget has $180,000.00 for sewer upgrades. He asked to leave it in the budget.

Mr. Tackett said $150,000.00 was removed prior to 2009/2010 budget. In research for cost the plastic pipe went from $9.00 a foot to $13.00 and that is the reason the price went up to $180,000.00.

Alderman Anderson said it would actually go up to $240,000.00. Mr. Jackson said they still have $20,000.00 coming out this spring.

Mr. Tackett said 50-72-05went from $310,000.00 to $315,000.00. IEPA fees for permits $20,000.00 remains.

Capital Exp & Equipment $4,500.00 (new band saw)

Capital Exp. Vehicle $120,000.00 they are removing from the budget. It's 10 years old but is in good shape. They will revamp the computer system for $7,500.00 and that line is $8,000.00.

Union Lift Station needs electrical work and electrical.

Smith Lift Station needs revamp $15,000.00

South Lift Station was scheduled to be moved to state property. It is deteriorating and becomes a safety issue. New electrical.

Finance Committee Meeting

March 6, 2010; Page -2-

Mr. Tackett said they need to do some concrete work on the sludge area. The storage building and the city owns a lot of equipment that is sitting outside and the equipment is deteriorating. They asked to do the IEPA study that is required on storm water runoff. There is $20,000.00 added in for the swap for lift stations. He asked for extra money in that line so they could have a contingency. Total $1,621.300.00 and last year's revenue is $2,181,000.00 with projected $2,900,000.00.

50-72-08 Capital Expense 7860 $69,500.00.

Mr. Tackett said the projected revenue is $2,905,000.00. Mr. Plotner did not think that the revenue would be quite that.

Alderman Anderson said they would be looking at expenses only this year.

Mr. Jackson said 50-74-06 5116 (page 71 budget) increase of $2,000.00 (culvert price increase)

50-74-08 7850 (p. 72) down to $7,5000.00 remaining bridge on branch to be cleaned out (total $247,500.00). Mr. Jackson said everything else is the same.

Page 12

Mr. Jackson said line 02-10-06 5230 down $20,000.00

Buildings and Ground p. 15

02-14-05 5212 up to $6,000.00 need to replace overhead door (for his part)

Sidewalks 02-18-06 p. 16

5116    nothing in there

5214   down to $6,000.00

7870   down to $5,000.00

8616    raised to $2,000.00

Page 20 02-36-06

4014    up to $235,000.00

4018    down to $4,500.00

4086    down to $3,600.00

5104    up to $1,000.00

5116    up to $100,000.00

5206    down to $2,000.00

5214    down to $35,000.00

6435    down to $20,000.00

6447    down to $5,000.00

Alderman Anderson said they would be skipping health, dental etc. They are still waiting on information.

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March 6, 2010; Page -3-

Mr. Mathon said page 21 line 7867 stimulus package budgeted based on city's share of the stimulus funds but they don't actually come to the city. It is paid directly to the contractor.

Line 7869 put in to cover engineering work for the initial engineering work and it should be -0-.

Line 7873 the budget remaining should be paid out by the end of this fiscal year.

Non home rule fund

Mayor Snyder said he worked with Mr. Mathon to get some figures. Balance $1.2M an additional $155,000.00 receipts, less $770,000.00 for work completed. Estimate next year $660,000.00 and a payment to Wal-Mart $184,000.00. He is proposing setting aside 15% for work downtown.

Mr. Mathon said they would be doing construction and curb and gutter at the same time.

Pulaski Street from Hamilton Street to LaDue was looked at for next fiscal year.

Alderman Anderson page 21 line 7873. Mr. Mathon said it would be $1,634,600.00.

Mr. Jackson went to page 30 16-00-06 Forestry

4014 increase by $10,000.00

4018 increase by $500.00

5202 down to $3,000.00

5214 raised to $19,000.00

6443 that is a revolving line that as of end of January there was $8,632.90 in that line.

Went to Page 37 MFT

Mr. Mathon went to 4014 raised to $161,000.00 (estimation)

OT increased

5116 was increased by $25,000.00 over last year.

5214 same

5230 same

5235 same

5291 & 5292 both are carry overs

5780 & 5781 State hasn't closed out yet

5299 -0-

5300 same

5301 waiting for final

McLean, Logan Street Railroad projects budget same amount

5307 $23,500.00 new budget request (125% stipulated in agreement)

5308 $68,250.00 (125% stipulated in agreement)

Alderman Busby said there wouldn't be enough to cover it.

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March 6, 2010; Page -4-

Mr. Jackson went to Page 43

26-00-06 all were left the same

Mr. Jackson went to Page 44

Capital Expense ADA $8,100.00 (determined by tickets written)

Capital Expense curb and gutter reduced to $20,000.00

Page 79

equipment rental revenues bill out equipment $120,000.00

Page 80

5214    raised to $2,000.00 to grind sidewalks

7860    reduced to $25,000.00

8384    raised to $450.00

8474    increased by $250.00

The total has been decreased by $63,775.64

Mr. Jackson left at 9:30 a.m. Short recess.

Public Grounds and Buildings, Page 15

Alderman Tibbs went over:

6340 going out for bids and no idea what the figure will be

6383 went over this year.

Utilities seem to be within range.

Contract services will stay the same $790.00

She was looking at some desks, painting etc.

Alderman Anderson said the complex maintenance. Complex maintenance, contract services for City Hall (included document storage but it is gone so that part can be taken out).

Mayor Snyder said they pay around $25,000.00 but the contract with the County expires in October and they will have to decide what they are going to do. Leave at $37,000.00 for now.

Alderman Anderson asked Mrs. Martinek what would be under contract services. Mrs. Martinek had no answers.

Alderman Tibbs said they need money for demolition. Wasn't sure whether to budget or appropriation. It was decided to put money in for the demolition but not in City public grounds and buildings.

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March 6, 2010; Page -5-

Mayor Snyder said the first payment is due on the roof repair but there is money coming from the state that will pay that. Alderman Busby said you have to have the money in the budget for what they receive from the to pay the amount off.

Alderman Tibbs said they need the windows but they probably wouldn't get to do those. Alderman Anderson said they would get information on 6432 and 6435. Mr. Plotner said they needed to wait for windows until they know how much money they have.

Fire Department

Fire Chief Hulett said the accrued overtime (4011) is down by 20%.

4020 decreased to $177,000.00

5104 same

Gas and oil down from last year

medical supplies is down from last year

fire prevention same as last year

5202 major repairs to Engine 1, Engine 4 and aerial needs hydraulic

contractual for floor runners

7860 deferred buying things this year thought $20,000.00 would be reasonable.

Would like to get a laptop for training classes

7866 long term 0% interest for 20 year payment on truck

schools and training for new hire $6,000.00 for training

fire station planning -0-

Zoning Office 02-02-24 page 5

Mayor Snyder said 4012 new salary for the new person

Austin will be leaving and the figure is $14,040.00 for 30 hours per week at $9.00 per hour

Mr. Last left office supplies the same, 5204 the same, gas and oil decreased by $200.00.

Nuisance abatement gets reimbursed

7860 computer is very slow and needs new one

7862 the same

8342 decreased by $500.00

8362 same

8402 dues raise to $600.00

schools up to $1,750.00

zoning books decreased by $300.00

Alderman Wilmert wanted to see what he could do to help with the cost to save. Alderman Anderson said to consider himself asked.

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March 6, 2010; Page -6-

Police – Deputy Chief Geriets

page 13 of February report

Overtime keeping the same

increase $55,000.00 in this years budget and zeroed out several lines

4082 -0-

Canine -0-

supplies decreased to $15,000.00

5106 decreased to $14,500.00

supplies clothing – cut costs

repair maintenance vehicles increased by $5,000.00

5206 repair maintenance radios decreased by $3,500.00

5214 reduced to $1,000.00

6435 reduced to $16,000.00

investigations -0-

schools and conferences reduced to $8,000.00.

public relations -0-

medical exams reduced to $1,000.00

7860 same

vehicles raised to $24,000.00

7863 to 7876 all are -0- had replaced most of the computers

Personnel equipment they have to replace 16 vests.

Radars are ok.

Economic Development – Joel Smiley

President of the Board of Directors is Dr. Kristen Green-Morrow she thanked them for their request. She is very proud of the work that Mr. Smiley is doing. He has brought a lot of new ideas.

Mr. Smiley highlighted USDA grant, SCORE, $50,000.00 grant for an economic development master plan. He gave a CEDS update that had received from Peoria and it is with the EDA director. Will have to write a check up to $10,000.00 as well as the $5,000.00 fee. Business attraction is crucial to Lincoln. RP Lumber, Goody's has reopened under new ownership, attracted two wind towers and 5 additional visits from other projects, Helitech signed contract, the Audit will be completed by June. They were asking for $25,000.00 for the partnership and $5,000.00 for CEDS for a total of $30,000.00.

Lincoln/Logan County Chamber of Commerce – Heidi Brown, Events Coordinator and Andy Hake, Executive Director

Ms. Hake thanked the city for all the years for their help. She said the Art and Balloon Fest is the biggest attraction and last year heard a lot of good things about last year's. This brings a lot of people to the community. They were looking into shuttle parking to move people around.

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March 6, 2010; Page -7-

Main Street Lincoln – President Roger Matson had a handout that was passed out to the Aldermen.

Mr. Matson said they have been around for 15 years. They were trying to do different things downtown and a lot of the businesses work 6 to 7 days. They have to attend conferences, seminars, and trainings. He said that Wanda Rohlfs is the Executive Director and the only one being paid in the office. He said there was a financial statement in the handout and they were asking for the same amount. They handle the Christmas parade and were asking for $2,500.00 for that. Main Street Lincoln moved to a new office building and weren't sure what the overhead would be. They are looking at a street scape plan for the downtown. They are planning to do a map this year to show the downtown area. The area is Regions Bank to Bennett's to the Christian Church to First United Methodist Church alley. IGA is not included.

Mrs. Rohlfs, Executive Director said they were looking to expand the business district.

Abraham Lincoln Tourism – Geoff Ladd, Executive Director.

Darlene Begolka, President of the Railsplitting Association. They want kids to see what it was like when Abraham Lincoln was here. It is a great opportunity to have encampment, Civil War Ball, and you can come out and learn the dances. There will be storytellers and it is a great family event.

Mr. Ladd said 40 years has been an amazing run. The tourism is funded by the hotel/motel tax. March 19 they will have a re-dedication. Route 66 Foundation is putting in a request to upgrade the power and need a good access to water for the garage sale.

Alderman Anderson thanked everyone for coming.

Page 8 – Mayor's line items

Mayor Snyder said they were minor adjustments.

Salaries part time is Kathy Vinyard salary and is here about 20 hours a week. He was hoping to pull her back to the Mayor's office because she has been spending a lot of time in the Zoning Office. He was looking at a wireless internet connection and it would come out of the 8474 line.

6460 Citywide cleanup. They are exploring making some dumpsters available around different neighborhood. He asked about the Commerce Park package.

Alderman Anderson said there shouldn't be anything going in there.

Mayor Snyder said 8475 website development and it needs to remain in there. He wanted to make the city website easier to utilize. He said the County will probably hire someone to do the GIS.

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March 6, 2010; Page -8-

Merit Commission

Alderman Anderson met with them and said they didn't know there was a budget. The advertising is unbelievable. The budget will remain the same.

Page 4 of printout

Mrs. Martinek had a handout from WTI.  

Salary for elected officials includes, City Clerk, Treasurer and City Council. Schools and Conferences is the same thing and Dues and Publications.

Salary line goes up to $78,500.00

Appt. Salary (½ Susan) up to $15.570.00 and the other half comes out of sewer line.

Monthly salaries is Brenda and hers is going up to $43,000.00

Repair/Maintenance equipment she is talking to WTI. They do software and acting IT. $145.00 for each call and if someone comes it is $105.00. She got a quote $360.00 per month unlimited phone fixes, support and in person trips. $4,320.00 per year. This would be a significant savings. A fee of $5,253.00 for black bod and phone support system. They are all CPA's. They would come down 4 times per year. She would like her to be here when the W 2's were printed. She would like her here at the end of the fiscal year to make sure everything got transferred.

6435 $10,000.00 (part could be sewerage)

7860 $5,000.00

5202 $4,300.00

8402 shared between City Council and City Clerk

National League of Cities is between $1,200.00 to $1,300.00. It was decided to

Schools and Conferences – shared account with Council and Clerk's office

Most of this is the IML conferences. Mrs. Martinek wanted to send Deputy Clerk Gehlbach to training. Mrs. Martinek said she was going to start her certification. Alderman Anderson said they would budget $17,000.00.

Page 65 is the other half of Deputy City Clerk Mrs. Gehlbach's line.

$25,200.00 was Mrs. Anderson's salary.

Utility billing is okay. Filing fees are okay. When filing liens money comes back there is nothing going back to filing fees.

Alderman Busby said it is going into revenue. Alderman Anderson said there is a line for revenue. Mrs. Martinek said that the sewer account was never set up right.  

Alderman Anderson said the next meeting would only be three hours on March 20, 2010.

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March 6, 2010; Page -9-

Alderman Busby said on page 2 of printout there is a $5,952,600.00 and he gets $5,220,700.00. The correct figure is $5,952,600.00.

Alderman Neitzel moved to adjourn and Alderman Busby seconded it. There were five yeas (Alderman Anderson, Alderman Busby, Alderman Horn, Alderman Neitzel and Alderman Tibbs), zero nays, and none absent; motion carried.

The City Council’s Finance Committee Meeting adjourned at 12:25 p.m.

Respectfully submitted by,

Risa Riggs, Recording Secretary