Council Minutes

Lincoln, Illinois

June 2, 2008

 

Minutes of a regular City Council Meeting held in the Council Chambers of City Hall, Lincoln, IL, on Monday, June 2, 2008.

 

Mayor Davis-Kavelman called the regular City Council Meeting to order at 7:19 p.m.  City Clerk Ms. Riggs called the roll.  There were nine Aldermen present (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Prather, Alderman Rohlfs, and Alderman Tibbs) and one absent (Alderman Huskins).   Department Heads present were Safety and Building Officer Mr. Last, Fire Chief Hulett, EMC Manager Mr. Kitzmiller, Street Superintendent Mr. Jackson, City Engineer Mr. Mathon and Police Chief Erlenbush.  Also present were City Clerk Ms. Riggs, City Treasurer Mr. Plotner, City Attorney Mr. Bates, and Mayor Davis-Kavelman. 

 

Those present recited the Pledge of Allegiance to the Flag led by Alderman Busby.

 

Street Superintendent Mr. Jackson had an Arbor Day Presentation.  This year was an even harder year to pick the winners out.  There were 144 of them that participated and these three here got the finals.  The second place and third place which is Emily Slander and Braydon Knudson they get kickball from City of Lincoln DARE program, personal pan pizza from Pizza Hut, cone from Dairy Queen, a cone and stuffed animal from Culvers, two cosmic passes, five free games of bowling at Logan Lanes, Jr. Frosty from Wendy’s and Happy Meals from McDonald’s.  Hannah Shaltroph she gets the same thing plus and MP3 WM4 player, USB flash drive from Steve Emery of Certified Labs.  He said if you wanted to see the posters again that Culver’s was going to have them on display at the store and they will be out there for about a month and then we’ll get them rotated around to all that participated. 

 

Mayor Davis-Kavelman called for the Presentation of the Minutes:

Alderman Neitzel made a motion to approve the Regular City Council Meeting Minutes of May 5, 2008 as revised on 5/23/08 and Regular City Council Meeting of May 19, 2008 and Alderman Horn seconded it.  There were nine yeas (Alderman Anderson, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Prather, Alderman Rohlfs, and Alderman Tibbs), zero nays, and one absent (Alderman Huskins); motion carried.

 

Mayor Davis-Kavelman asked for the Presentation of Petitions:

 

Petition for various items for the Heritage Days Celebration by the Heritage Days Committee

 

Alderman Tibbs said during our workshop we talked about the various things that they would be doing here for the Heritage Days celebration so I move to approve this petition of the various items for Heritage Days Celebration by the Heritage Days Committee and Alderman Prather seconded it.  Mayor Davis-Kavelman said we do have our spokesman here Mr. Conzo and asked if anyone had any questions for him.  Mayor Davis-Kavelman said I understand this is pretty much the same way that we’ve always done it every year with cordoning the area off.  Mayor Davis-Kavelman said we will have three nights right rather than.  Mr. Conzo said yes. 

Lincoln, Illinois

June 2, 2008; Page 2

 

Petition for various items for the Heritage Days Celebration by the Heritage Days Committee

 

Mayor Davis-Kavelman said rather than the two that we’ve had so we will have the police and fire aware of that.  Mr. Conzo said it is because of when the holiday falls this year when the Fourth of July falls this year we have it set up for three nights instead of two.  Mayor Davis-Kavelman said we might have to go around into the corner a little bit with antique cars and autos.

Mr. Conzo said there in the petition there is a map with the petition as well that shows that area on North Kickapoo.  City Clerk Ms. Riggs called the Roll Call.  There were nine yeas (Alderman Anderson, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Prather, Alderman Rohlfs, and Alderman Tibbs), zero nays, and one absent (Alderman Huskins); motion carried.

 

Petition for various items for the Abe Lincoln Disabled Children’s Fund Raiser on September 20, 2008 by Stephen Klemm, President

 

Alderman Horn said I move to approve the petition for the various items of the Abe Lincoln Disabled Children’s Fund Raiser with proof of insurance and Alderman Prather seconded it.  City Clerk Ms. Riggs called the Roll Call.  There were nine yeas (Alderman Anderson, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Prather, Alderman Rohlfs, and Alderman Tibbs), zero nays, and one absent (Alderman Huskins); motion carried.

 

Petition for No Parking on the East side of N. Hamilton Street between the railroad tracks and Galena Street by Misty Heath

 

Alderman Horn said I move to approve Petition for No Parking on the East side of N. Hamilton Street between the railroad tracks and Galena Street by Misty Heath and Alderman Anderson seconded it.  Alderman Busby said I went out by there and I don’t really think that this is necessary you know you’re coming out of an alley and you’re looking to the left to cross the tracks and to the right I just don’t think it would be necessary to put No Parking down there.  Alderman Armbrust said I was out there this morning with Mr. Jackson and there were two automobiles or an automobile and a van and the auto wouldn’t be the problem but the van it gets a little touchy because you’re coming out there on an angle and you’re looking hard to the left more so than normal so if you are wanting to go that way you’re blind to the right.  Alderman Armbrust said this is a driveway to a garage that isn’t used so they shouldn’t be parking in there.  Alderman Armbrust asked Mr. Jackson if there was curb and on that side.  Mr. Jackson said yes it is except for where the garage is there is a curb break there for the driveway.  Mayor Davis-Kavelman asked if there was any more discussion.  Alderman Rohlfs asked if there seemed to be plenty of parking if we took that away.  Mr. Jackson said around up in the front I didn’t recognize the cars that were normally there they had gone to work there are a few cars there today that normally aren’t plus there’s a couple of trailers that could have been put into their back yards or whatever.  Alderman Armbrust said there’s no house facing the street in that location it’s facing the side.  Alderman Prather said there’s only one side that’s got houses.  Lincoln, Illinois

June 2, 2008; Page 3

 

Petition for No Parking on the East side of N. Hamilton Street between the railroad tracks and Galena Street by Misty Heath

 

Alderman Armbrust said yes.  Alderman Rohlfs said so there would still be parking on the other side.  Mr. Jackson said I’m not sure there might be something we can’t park within so many feet of a railroad tracks anyway I’m not sure we have an ordinance on that or not. 

 

Mr. Bates said just as an informational note if this is going to be and I’m not sure I think it is a No Parking area on a public street that has to be done by ordinance section 9-5-15 of our city code delineates all the places in the city where parking is prohibited and so if you vote for this motion it is in essence a motion to draft an ordinance to prohibit parking. 

 

Alderman Neitzel said do you think we could table it so we can all go look at this area.  Alderman Armbrust said it doesn’t bother me not my can of worms I think it would be helpful if it was there but certainly we can table it to make a proper decision.  Alderman Prather said I make a motion to table this and Alderman Horn seconded it.  City Clerk Ms. Riggs called the Roll Call.  There were nine yeas (Alderman Anderson, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Prather, Alderman Rohlfs, and Alderman Tibbs), zero nays, and one absent (Alderman Huskins); motion carried.

 

Sidewalk Petition at 426 N. Logan Street by Mathew Garrison (work to be done by and at the expense of the city)

 

Alderman Hoinacki said I move to approve the Sidewalk Petition at 426 N. Logan Street by Mathew Garrison (work to be done by and at the expense of the city) with the final dimensions to be at the discretion of the Street Superintendent and Alderman Rohlfs seconded it.  City Clerk Ms. Riggs called the Roll Call.  There were nine yeas (Alderman Anderson, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Prather, Alderman Rohlfs, and Alderman Tibbs), zero nays, and one absent (Alderman Huskins); motion carried.

 

Sidewalk petition at 519 8th Street by Clifford Sullivan (work to be done by and at the expense of the city)

 

Alderman Hoinacki said I move to approve the Sidewalk petition at 519 8th Street by Clifford Sullivan (work to be done by and at the expense of the city) with the final dimensions to be at the discretion of the Street Superintendent and Alderman Rohlfs seconded it.  City Clerk Ms. Riggs called the Roll Call.  There were nine yeas (Alderman Anderson, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Prather, Alderman Rohlfs, and Alderman Tibbs), zero nays, and one absent (Alderman Huskins); motion carried.

 

 

 

 

Lincoln, Illinois

June 2, 2008; Page 4

 

Curb cut petition for a second entrance to the Holiday Inn Express by Ann Minders

 

Alderman Armbrust said I move to approve the requests for the curb cuts to allow the second entrance to the Holiday Inn Express they indicated at 130 Olsen Drive and Alderman Tibbs seconded it.  City Clerk Ms. Riggs called the Roll Call.  There were nine yeas (Alderman Anderson, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Prather, Alderman Rohlfs, and Alderman Tibbs), zero nays, and one absent (Alderman Huskins); motion carried.

 

Mayor Davis-Kavelman asked for the Presentation of Communications:

Mayor Davis-Kavelman said I did want to mention that we were given and everyone received a copy of our picture of our, this year’s balloon fest shape that we will be.  It will be interesting.  We have a candidate to be a chairperson this year and that person will let me know and it is also the rookie of the group.

 

Mayor Davis-Kavelman said I wanted to mention too that we’re working on this $25,000.00 grant supposedly we were asked to apply for and we had a little glitch on this.  It should be some infrastructure monies to help with this light out here and to match the outside and we’re working on it.  We’ve had a little bit of delay and I’ve had a personal issue happen over the weekend and I don’t know if we’re going to get it done but we’re trying.  Anybody that has any input on this please let us know I’d like to have some help doing it. 

 

Mayor Davis-Kavelman asked for the Presentation of Bids:

City Clerk Ms. Riggs stated that there were no Bids to come before the City Council. 

 

The Mayor then asked for the Presentation of Ordinances and Resolutions:

 

Resolution Establishing Work Rates for the City of Lincoln

 

Alderman Rohlfs said I move to adopt the Resolution Establishing Work Rates for the City of Lincoln as read on 5/27/08 and Alderman Prather seconded it.  City Clerk Ms. Riggs called the Roll Call. There were eight yeas (Alderman Anderson, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Prather, Alderman Rohlfs, and Alderman Tibbs), one nay (Alderman Busby), and one absent (Alderman Huskins); motion carried.

 

 

 

 

 

 

 

 

 

Lincoln, Illinois

June 2, 2008; Page 5

 

The Mayor then asked for the Presentation of Claims, Presentations, Reading, Reference and Reports Thereon:

 

Alderman Neitzel made a motion by Roll Call to approve: Finance, Policy & Procedure, Sewer Treatment Plant, Sewers and Drainage, Sanitation, Insurance, and Grounds, Buildings & Local Improvements Committees' Reports by roll call and Alderman Horn seconded it.  City Clerk Ms. Riggs called the Roll Call.  There were nine yeas (Alderman Anderson, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Prather, Alderman Rohlfs, and Alderman Tibbs), zero nays, and one absent (Alderman Huskins); motion carried.

 

Mayor Davis-Kavelman then asked for the Presentation of Official Reports:

City Clerk Ms. Riggs said there were no Official Reports to come before the City Council.

 

Mayor Davis-Kavelman asked for the Presentation of Special Reports:

City Clerk Ms. Riggs said there were no Special Reports to come before the City Council.

 

Mayor Davis-Kavelman asked for the Presentation of Unfinished Business:

City Clerk Ms. Riggs said there was No Unfinished Business to come before the City Council.

 

Mayor Davis-Kavelman asked for New Business:

 

Approval to purchase air burners’ firebox at a cost of $89,004.00 from Air Burners, LLC and to waive the bidding process

 

Alderman Hoinacki said I move to approve the purchase air burners’ firebox at a cost of $89,004.00 from Air Burners, LLC and to waive the bidding process and Alderman Rohlfs seconded it.  Alderman Armbrust said the waiving of the bidding process from my understanding being around the street department not taking over Alderman Hoinacki’s position but being around the street department looking at this stuff they are the only people, this one company is the only people that make this thing. Alderman Hoinacki said that was my only comment.  City Clerk Ms. Riggs called the Roll Call.  There were nine yeas (Alderman Anderson, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Prather, Alderman Rohlfs, and Alderman Tibbs), zero nays, and one absent (Alderman Huskins); motion carried.

 

Approval to hire a new officer for the police department

 

Alderman Horn said I move to approve to hire a new police officer and Alderman Prather seconded it. 

 

Police Chief Erlenbush said as I told you with my yearly report I’m getting extremely low on officers.  I wanted to give you a document tonight that shows you the overtime hours that we have expended in April and May and projections for June and July.  There’s a number of reasons for the high amounts paid out in May. 

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June 2, 2008; Page 6

 

Approval to hire a new officer for the police department

 

Police Chief Erlenbush said we no longer have shift overlaps where the officers have time to come in and write their reports and the next shift picks up the calls on the street and we don’t have those any more because we went to the 8 hour shifts, increased calls and arrests, training dates have to be backfilled and we continue to do a lot of training, we have two officers off in the month on light duty and the vacation schedule started and I would tell you that the figures for June and July without a doubt go up they don’t account for anything unforeseen.  I mentioned in here that I had an officer that was going to undergo some emergency surgery today I’m pleased to report that did not happen and now it does not look like he will have to have that emergency surgery so I won’t be losing him. I did want to tell you that one officer has been fitted for a new state police uniforms and he will be leaving the agency at the end of this month.  I think his scheduled date off the books is June 28.  I am before you the second thing I need to mention is that our officer that is going to Afghanistan is gone officially this month.  He hasn’t been deployed yet but they’ll take a couple of months of pre-training before he’s deployed overseas so that’s another officer that I’ve lost currently.  I’ve another officer that is on light duty and will remain there until July or early August.  The bottom line is I need some people I need them on the street.  There’s another class starting at Police Training Institute on June 22.  I understand that the city does not normally hire an officer until another officer’s off the books but I’m asking you to reconsider that in this situation. I ask you to give me another officer and put him in the class on June 22 for those reasons. 

 

Alderman Prather said I realize our policy in the past but when you take all of these things in consideration I think we can go case by case on something like this and I will be voting to go ahead and get this going.  Alderman Neitzel said I will be too.  City Clerk Ms. Riggs called the Roll Call.  There were nine yeas (Alderman Anderson, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Prather, Alderman Rohlfs, and Alderman Tibbs), zero nays, and one absent (Alderman Huskins); motion carried.

 

Alderman Prather asked if the starting date is going to be an issue.  Police Chief Erlenbush said what we’ve done in the past when we’ve hired officers in my tenure we tell them that they need to continue with their personal health insurance until the first of the following month to coincide with the city rules. 

 

Alderman Hoinacki said Mr. Jackson gave me some information earlier and I probably should have put it under communications but due to last Friday evening’s storms the City of Lincoln Landfill will be open from 8:00 a.m. to 3:50 p.m. Tuesday through Saturday this week for residents to take landscape waste and the department crews will be picking up large piles starting today and he asks that the residents place their landscape waste curbside by Wednesday at 7:00 a.m. and then he will be dividing up the town and picking up the whole town. 

 

Alderman Tibbs said I wanted to schedule a joint meeting on the 24th of June for Buildings and Grounds along with Police and Fire in regard to security of City Hall at 6:30 p.m.

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June 2, 2008; Page 7

 

City Clerk Ms. Riggs said to the department heads you will receive reports for appropriations to begin working on the appropriation by the end of this week with turn around in one week so we can start meeting soon on appropriations because it has to be passed by the last meeting in July.

 

Alderman Busby said I move to go to Executive Session under 5 ILCS 120/2(c)(1) discipline an employee, 2(c)(2) to discuss collective bargaining, and 2 (c)(11) to discuss probable litigation and Alderman Anderson seconded it.  City Clerk Ms. Riggs called the roll call.  There were nine yeas (Alderman Anderson, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, Alderman Prather, Alderman Rohlfs, and Alderman Tibbs), zero nays, and one absent (Alderman Huskins); motion carried.  The meeting adjourned to Executive Session at 7:45 p.m.  Mayor Davis-Kavelman said there might be possible action afterwards. 

 

The meeting returned to regular Session at 8:18 p.m.  City Clerk Ms. Riggs called the Roll Call. There were eight Aldermen present (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Huskins, Alderman Rohlfs, and Alderman Tibbs) and two absent (Alderman Neitzel and Alderman Prather (he left at 8:03 p.m.)).

 

Mr. Bates said he would not be at the meeting next Tuesday.

 

Alderman Busby made a motion to adjourn and Alderman Anderson seconded it.  There were eight yeas (Alderman Anderson, Alderman Busby, Alderman Hoinacki, Alderman Horn, Alderman Huskins, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Neitzel and Alderman Prather); motion carried.

 

The City Council Meeting was adjourned at 8:19 p.m.

 

Respectfully Submitted By:

Risa Riggs

 

Minutes as recorded in this document approved by vote of City Council on June 16, 2008

 

Melanie J. Riggs, City Clerk

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