Lincoln, Illinois

City Council Committee of the Whole Meeting September 12, 2017

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Minutes of the City of Lincoln City Council Committee of the Whole Meeting held in the Council Chambers on Tuesday, September 12, 2017.

Mayor Goodman called the regular City Council Committee of the Whole Meeting to order at 7:00 p.m. There were six Aldermen present (Alderman Bauer, Alderman Browne, Alderman Hoefle, Alderman Hoinacki, Alderman Hom, and Alderman Keller) and two absent (Alderman Parrott and Alderman Welch). Also present were City Street and Alley Superintendent Mr. Landers, Police Chief Adams, City Building and Safety Officer Mr. Woodhall, American Water Manager Mr. Ferguson and Fire Chief Miller. Also present were Mayor Goodman, City Treasurer Mr. Conzo, Interim City Administrator Mr. Mahrt, City Clerk Mrs. Bateman and Recording Secretary Mrs. Riggs.

Mayor Goodman led the Pledge of Allegiance.

Mayor Goodman introduced the City Administrator Mr.Robert Mahrt.

Public Pamcipation:

Pat Moos was present to discuss a City employee who has damaged his daughter's car by using the street sweeper at the City employee's house. A police report was filed. He would like the city to reimburse him for half the cost.

Justin Cheger was present regarding Stone River Group and CEMA for electric aggregation. He had copies of the RFP and the rates that are valid as of today.

Patti Becker was present for the United Way, Becki Leman for Nutrition and Diane Turner from Transportation. United Way supports the Nutrition program and Transportation program.

Request to Permit:

Route 66 Foundation of Logan County

Alderman Hoefle said to put this on the Consent Agenda.

Presentation regarding "Lincoln Westsi de Bi ke Trail Plan":

Mr. Bret Aukamp, with Logan County Highway Department and he was present to discuss the Lincoln Westside Bike Trail Plan and the Legacy Trail. He said he was present to ask the approval of the West side bike trail. IDOT has given planning grants. The first was grant in 2013. They are trying to get to the West side of town. They will be submitting a grant application to IDOT. He was asking to place this on the agenda to adopt the plan for a common vision.

Lincoln, Illinois

City Council Committee of the Whole Meeting September 12, 2017

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Alderman Keller asked if they would be connecting to other parks. Mr. Aukamp said that was the plan and they would like this to be a unified vision.

Alderman Hoinacki sat on the commission for a time. Alderman Bauer asked to have this on the agenda.

Facili ties Plan Amendment Presentadon bv Crawford. Murphv &Tillv:

The project has been approved as part of the LTCP and is now required by the IL EPA to address the Combined Sewer Overflows at this structure. The pump station is currently sized to handle dry weather flow, but when large rains occur, will overflow into Brainard's Branch.

At this time, we have had many conversations with CMT and believe we have a concept on a design of the station that will not only bring us into compliance with Environmental Regulations, but will also be a long life piece of infrastructure that should be easy and less costly to maintain over the long term.

Best case scenario is that this will take 6 months to complete the design and submit to IL EPA for their review. Once approved and funding secured, the City of Lincoln may bid out sometime in 2018 for a fall construction .

Alderman Hoinacki asked to have this on the agenda

Design Contract for Union Street Lift Station, Long Term Control Plan: Alderman Hoinacki asked to have this on the Agenda for September 18, 2017. Electrical Amegadon request for proposal:

Alderman Hoefle thanked Justin Cheger and he asked to remove this from the COW agenda.

Citv of Lincoln/Area Disposal regarding two bins currently located on Kickapoo Street. Discussion of keeping bins through the beginning of the new franchise agreement.which is slated to begin around 01 1 01 1 1 8. The Ci tv of Li ncoln would oav Area Disposal monthly fee of

$2.583.33

Alderman Bauer wanted to know where that falls for the remainder of what they were paying. City Treasurer Mr.Conzo said it was well within.

Alderman Hoefle asked to have this on the agenda.

Lincoln, Hlinois

City Council Committee of the Whole Meeting September 12, 2017

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Financing options for Fire Department Aerial Ladder

Fire Chief Miller said he has contacted some institutions about lending money.

City Treasurer Mr. Conzo said they had talked about issuing bonds for 10 - 15 years. They have also discussed a lease purchase. This would be similar to the police vehicles. If they can get lower rates it would be better and they are still contacting lenders. This will take 10 - 12 months. They have one more lender to speak with. This should be on the next COW meeting and vote on October 2, 2017.

Financing ooti.ons for New Safetv Complex

Police Chief Adams said the City is looking at $3.5 million to be financed.

City Treasurer Mr. Conzo said his recommendation would be to discuss further at the September 26, 2017 Committee of the Whole.

Approval of additional work bids for New Safetv Complex

Police Chief Adams said the Springfield Electric and United States Electric. Springfield Electric had all the lighting that were in the design and suggested to go with Springfield Electric. The cost is $94,631.98.

Alderman Hoefle said to put this on the agenda for September 21,2017.

Police Chief Adams said the locker design Bradford System $23,870.00 and that was his recommendation. Alderman Horn asked to have this on the Agenda.

Bi d Award -Sidewalk Replacement Program

Street Superintendent Mr. Landers said they had a very competitive bid for the sidewalk project. They had initially budgeted $125,000.00 for the work this year and the cost of $77,644.42 was the lowest bid given by Kinney Contractors and would like this on the agenda and would like to add an additional $47,355.58 and the contractor has agreed to hold their prices to complete more sidewalks. Additional targets not to exceed $125,000.00.

This will be placed on the agenda for Monday, September 18, 2017.

Considerati.on to Approve Lease Agreement with Amtrak for Lincoln Station Building Usage City Building Officer Mr. Woodhall said this was altered and it was sent back to Amtrak and he sent this to City Attorney Mr. Bates for his recommendation.

Alderman Bauer said to put this on the agenda.

Lincoln, Illinois

City Council Committee of the Whole Meeting September 12, 2017

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Consideration o( Subdivision parcels: 1702, 1704 & 1706 Pekin Street

Mr. Woodhall said this was approved by the Planning Commission. This is for the approval of the plan commission unanimously voted to approve this subdivision.All agreed it was beneficial to the high school for education purposes, a proper usage of the vacant property and will be a future benefit to the city.

This will be placed on the agenda, Monday, September 18, 2017.

Lincoln High Speed Rail Change Orders 18, 19, 20, & 21

Mr.Woodhall said additional work per RFP 28, additional inner ducts for additional Frontier Cable in the existing 4 duct housing Comcast Cable.Comcast cable to be removed and reinstalled separately. Work of this type was originally included in the contract and additional efforts are within the intent of the original contract for a total of $2,089.00.

Prairie Engineers of Illinois,P .C. has reviewed the above proposed changes to the project and have found these changes necessary to be completed as described.

It was recommended for approval.

Additional work per Bulletin 38Rl, removal of 2" of existing grade and placement of 4" of compacted CA6.Work of this type was originally included in the contract and additional efforts are within the Intent of the original contract. For a total of: $17,811.00

Additional work per Bulletin 16, revisions to the rub rail design. Work of this type was originally included in the contract and additional efforts are within the intent of the original contract.

Total: $17,641.00.

Additional work per Bulletin 26, revisions to the interior trim details.Work of this type was originally included in the contract and additional efforts are within the intent of the original contract. Total: $6,545.0Q

These will be placed on the agenda for Monday, September 18, 2017.

Request to Support Weather Radio Giveaway to include 50% of the cost of advertising being capped at $500.00

Alderman Hoefle said Dan Fulscher has given these to the City and the County. This will be placed on the agenda.

Other Discussion:

Fire Chief Miller put on the agenda to hire a new firefighter. The next two have training and this needs to be approved on the next agenda to hire a new firefighter to start October 1, 2017..

Lincoln, fllinois

City Council Committee of the Whole Meeting September 12, 2017

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This weekend is the Railsplitting Festival.

The Soccer tournament is in town this weekend.

Aldennan Hoefle said a convoy of antique military vehicles this weekend.

Executive Session:

Aldennan Welch moved to go into Executive Session under 5 ILCS 120/2(c)l Personnel and Aldennan Bauer seconded it. City Clerk Mrs. Bateman called the roll call. There were eight ayes (Aldennan Bauer, Aldennan Browne, Aldennan Hoefle, Aldennan Hoinacki, Aldennan Horn, Aldennan Keller, Aldennan Parrott, and Alderman Welch), zero nays, none absent; motion carried.

The meeting adjourned at 8:22 p.m.

The meeting returned to regular session at 9:01 p.m.

City Clerk Mrs. Bateman called the roll call. There were eight present (Alderman Bauer, Alderman Browne, Alderman Hoefle, Alderman Hoinacki, Alderman Hom, Aldennan Keller, Alderman Parrott, and Aldennan Welch), zero nays, none absent; motion carried.

Upcoming Meetings:

Council: Monday, September 18,2017 -7:00 p.m.

Committee of Whole:   Tuesday, September 26, 2017 -7:00 p.m.

Aldennan Hom made a motion to adjourn the meeting and Aldennan Hoinacki seconded it. There were eight (Alderman Bauer, Alderman Browne, Aldennan Hoefle, Alderman Hoinacki, Alderman Hom, and Alderman Keller) and two absent (Alderman Parrott and Aldennan Welch); motion carried.

The City of Lincoln Committee of the Whole Meeting adjourned at 9:01 p.m. Respectfully submitted,

Risa Riggs Recording Secretary