Lincoln, 111inois

City Council Committee of the Whole Meeting September 26, 2017

Page -1-

Minutes of the City of Lincoln City Council Committee of the Whole Meeting held in the Council Chambers on Tuesday, September 26, 2017.

Mayor Goodman called the regular City Council Committee of the Whole Meeting to order at 7:00 p.m. There were eight Aldermen present (Alderman Bauer, Alderman Browne, Alderman Hoefle, Alderman Hoinacki, Alderman Hom, Alderman Keller, Alderman Parrott and Alderman Welch) and none absent. Also present were City Street and Alley Superintendent Mr. Landers, Police Chief Adams, City Building and Safety Officer Mr. Woodhall, American Water Manager Mr. Ferguson and Fire Chief Miller. Also present were Mayor Goodman, City Treasurer Mr. Conzo, City Clerk Mrs. Bateman and Recording Secretary Mrs. Riggs.

Mayor Goodman led the Pledge of Allegiance.

Public Pamcioadon:

Mr. John Andrews was present to discuss the Park District and they take care of the parks in town. He said the 4th of July fireworks prices have increased and it is hard to raise money. He said the cost for the pool continues to increase.

Mr. Justin Cheger said they went through the entire process to pick a company for municipal aggregation and that expired in 2014. 4.38 cents short term and long term it would 5.85 cents. He was asking the City to approve the municipal aggregation. There is not a fee to be in or out.

Mrs. Joyce Seelye was present to discuss the problem with being able to hear the meetings. Mrs. Wanda Rohfs was present to discuss the supplemental appropriation ordinance.

2017CommunityNight Tuesdav. October 12. 20175-7p.m.

This will be placed on the agenda for Monday, October 2, 2017. This year the Community night will be held at Postville Park.

2017 Trick of Treat Hours - Tuesdav.October 31, 2017 5-8 p. m.

This will be placed on the consent agenda for Monday, October 2, 2017. There will also be a Trick or Treat with the Mayor on Saturday, October

Requests to Permit:

Lincoln Logan County Chamber of Commerce -Annual Christmas Parade

His Hand Outreach, Inc. -Break Free Ministries Breakdance Workshop/Exhibition

Both of these will be placed on the Consent Agenda on October 2, 2017.

Lincoln, lllinois

City Council Committee of the Whole Meeting September 26, 2017

Page -2-

Bid Award -1017Roadway Resurfacing Protect - United Contractors Midwest (UCM): The 2017 resurfacing project has a budget of $500,000.00. The bid opening took place September 14, 2017, and there were 2 bidders on the project. United Contractors Midwest (UCM) from Springfield ILwas the low bidder for this year's project at $331,456.02, PH

Broughton was the other and their bid was $351,958.51. With the bid being $168,543.98 under budget I would like to add more targets to the project. UCM has verbally agreed to hold the unit prices in the contract. Street Superintendent Mr. Landers said he would like to place this on the agenda for an amount not to exceed $500,000.00.

This will be on the regular Agenda for October 2, 2017.

Lincoln High Speed Rail Station Work Order #1017-01-Prairie Engineers of Illinois:

Mr. Mahrt asked to have this on the agenda for $18,580.00 to be able to finish out the project for October 2, 2017.

Resolution -Adopting the Lincoln Westsi de Bike Trail Plan:

Mr. Mahrt said this is for the adoption of the Lincoln Westside Bike Trail plan and the Resolution. The Logan County illinois Bicycle & Trailway Master Plan was approved by the Logan County Regional Planning Commission in February 2013 and by the Logan County Board in May 2013. The follow up plan entitled Logan County, Illinois Bike Trail Plan For Cities of Lincoln and Atlanta, Illinois received approval by the City of Lincoln City Council on

September 21, 2015. This plan identified "Phase 1 Trials" potentially utilizing existing roadways for trailways throughout the community, as well as, "Phase 2 Trails" which were identified as suggested routes. The "Phase 1 Trails" were more thoroughly evaluated for potential plan implementation. The Lincoln Westside Bike Trail Plan is a continuation of the previous

planning efforts and includes the more detailed evaluation of the "Phase 2 Trails" system on the western edge of the community.

This will be on the Agenda for Monday, October 2, 2017.

Resolution -Establishing: Salaries and/or Pay Increases for the Ci tv o( Lincoln:

Regardless of the method of approval or implementation, this matter has yet to be addressed by the City Administration and the City Council. Inprior memoranda to the City Council, the former City Administrator raised concerns on the absence of a fonnal evaluation system or merit program. The City Council should recognize the need to periodically evaluate employee compensation packages to enhance organizational morale and retain its quality employees.This analysis should be undertaken prior to adoption of the fiscal year budget for 2018/2019.

Alderman Hoinacki asked to have this on the regular agenda.

Lincoln, Illinois

City Cowicil Committee of the Whole Meeting September 26, 2017

Page -3-

Resolution -FY 2017-1018 Budget Amendment #1:

City Treasurer Mr. Conzo said the amendment for the budget and it is a working document. This will be placed on the regular agenda for October 2, 2017.

Ordinance - FY 2017-1 01 8 Supplemental Appropr iation Ordinance:

This certification is made and filed pursuant to the requirement of Public Act 88-455 (35ILCS 200/18-50) and on behalf of the City of Lincoln, Logan County, Illinois. This certification must be filed within thirty (30) days after the adoption of the Appropriation Ordinance.

Other Discussion:

Mayor Goodman said confidential paper shredding will take place at the Logan County October 14, 2017 from 9:00 a.m. to noon and is sponsored by State Bank of Lincoln and the Logan County Joint Solid Waste at the Logan County Fairgrounds.

Mr. Landers said that Illinois American Water is going to be doing work downtown Lincoln on the 100 block of South Kickapoo, 100 block of North Chicago Street and the 400 and 500 block of Broadway Street will be without water service from 10:00 a.m. to 2:00 p.m.

Fire Chief Miller said the leaves are starting to fall and people should check with the City's burn Ordinance for leaves. You can burn on Tuesdays, Thursdays, and Saturdays until 6:00 p.m. and until 5:00 p.m. in October.

Executive Session:

Aldennan Welch moved to go into Executive Session under 5 ILCS 120/2(c)l Personnel and Alderman Bauer seconded it. City Clerk Mrs. Bateman called the roll call. There were eight ayes (Alderman Bauer, Alderman Browne, Alderman Hoefle, Alderman Hoinacki, Alderman Hom, Alderman Keller,Alderman Parrott, and Alderman Welch), zero nays, none absent; motion carried.

The meeting adjourned at 8:22 p.m.

The meeting returned to regular session at 9:01 p.m.

City Clerk Mrs. Bateman called the roll call. There were eight present (Alderman Bauer, Aldennan Browne, Alderman Hoefle, Alderman Hoinacki, Alderman Hom, Aldennan Keller, Alderman Parrott, and Alderman Welch), zero nays, none absent; motion carried.

Upcoming Meetings:

Council: Monday, September 2, 2017 -7:00 p.m.

Committee of Whole:   Tuesday, October 10,2017 -7:00 p.m.

Lincoln, Illinois

City Cowicil Committee of the Whole Meeting September 26, 2017

Page -4-

Aldennan Hom made a motion to adjourn the meeting and Aldennan Hoefle seconded it. There were eight (Aldennan Bauer, Alderman Browne, Alderman Hoefle, Alderman Hoinacki, Alderman Hom, Alderman Keller, Alderman Parrott and Alderman Welch) and none absent; motion carried.

The City of Lincoln Committee of the Whole Meeting adjourned at 9:01 p.m. Respectfully submitted,,

Risa Riggs Recording Secretary