Lincoln, Hlinois

City Council Committee of the Whole Meeting February 27, 2018

Page -1-

Minutes of the City of Lincoln City Council Committee of the Whole Meeting held in the Council Chambers on Tuesday, February 27, 2018.

Mayor Goodman called the regular City Council Committee of the Whole Meeting to order at 7:01 p.m. There were eight Aldermen present (Alderman Bauer, Alderman Browne, Alderman Browne, Alderman Fleshman, Alderman Hoefle, Alderman Hoinacki, Alderman Keller, Alderman Parrott and Alderman Welch) and none absent. Also present were City Street and Alley Superintendent Mr. Landers, Police Chief Adams, American Water Mr. Ferguson, City Building and Safety Officer Mr. Woodhall, and Fire Chief Miller. Also present were Mayor Goodman, City Treasurer Mr. Conzo, City Clerk Mrs. Bateman and Recording Secretary Mrs. Riggs.

Mayor Goodman led the Pledge of Allegiance.

Public Participation:

There was no Public Participation.

Presentation -Angela Stolzenburg, ALMH Communitv Health Director discuss use of 8'h Street (orevious hospital site) to install a Fitness Court:

Angela Stolzenburg was present to discuss a partnership. They are trying to be the healthiest community. The National Fitness team approached ALMH to install a :fitness court which is free for anyone to use. The ALMH wellness trail and they thought the former ALMH site would be ideal. It is made in the USA. The community receives national exposure. There would not be a charge to the City of Lincoln. A donation of $140,000.00 will be given by ALMH. The City of Lincoln would need to maintain the equipment and yearly power washing would be needed. This is to promote fitness.

Alderman Bauer thought it was a wonderful idea. Alderman Hoinacki also thought it was a good idea and that a potential drinking fountain should be installed.

Request to Permit: Uoin Smoke on the Square street closure Thursdav.Mav 3JS' After 4:00 PM until Sunday, June 3nl at 6:00 PM:

Closure of the following streets starting Thursday, May 31st after 4pm and stay closed until Sunday, June 3rd at 6pm:

• Kickapoo Street from Clinton Street to Broadway (with a possibility of this comer being closed until 8:00 am Monday morning)
  • Mclean Street from Clinton Street to Broadway Street
  • Broadway Street from the alley at State Bank to Mclean Street
  • Pulaski Street from the alley at the Alley-Bi to Hamilton Street
    • The west end of Clinton Street from Kickapoo to Mclean Street. Only a portion of Clinton Street would be closed to allow a way to Scully park and traffic to enter the city parking lot North of Scully Park.

Alderman Hoefle asked to have this on the Consent Agenda for Monday, March 5, 2018. Kevin Bateman said the craft booths are back at the Park this year.

Hiring of replacement Police Officer:

Police Chief Adams said they had a new officer who resigned and was taking employment with the State of Illinois. They are currently doing background checks on two candidates. This will be placed on the regular agenda for Monday, March 5, 2018 .

Fast Track Demolition of 618 .flt Street:

The Building and Safety Department has received three estimates for the demolition and removal of the property at 618 4th Street and they are as follows:

Jim Moody Excavating: $5,400.00 Harold Goodman Excavating: $4,100.00

Byrne's Backhoe and Excavating: $3,500.00

Given that the estimate from Byrne's Excavating came in at $600.00 less than the next estimate, staff is recommending that the fast track demolition of 618 4th St. be performed by Byrne's Excavating. The City will be responsible for the dump fee associated with the demolition of this property. Itis likely that the dangerous building at 618 4th St. will be demolished in mid-March upon the expiration of the mandatory 30-day waiting period.All title searches and legal notices have been conducted.

Approve bid from Byrne's Excavating for the demolition and removal of the property at 618 4th Street.

City Building and Safety Officer Mr. Woodhall has started another dangerous problem and it will be doneby the end of this fiscal year.

This will be placed on the regular agenda.

Discussion regarding RFQ for Engineering Services:

Farnsworth Group's engineering services contract ends as of the end of the fiscal year.

City Street Superintendent Mr.Landers said he hoped that Farnsworth would be able to get the rest of their work done before the end of the physical year. He wasn't sure if the Jefferson Street Bridge would be done by the end of the physical year.

Alderman Hoefle said they had approved the funds and it is a separate issue. He had a nice discussion regarding the master agreement with Gary Davis. He believes that they were open with working with the City and other communities they work with them on item per item basis. This might be something to look at when they do the budget.

Alderman Bauer said they have other engineering services from other companies. She stated that City Clerk Mrs.Bateman sent out an email that engineering agreement renews unless they give them 30 days' notice.

Mrs. Bateman said that was correct. Alderman Hoefle said he checked with City Attorney Mr. Blinn Bates and he believes that by the contracts terms it was 120 days and it supersedes any other contract.

Alderman Hoinacki asked ifthey were going out for RFK's. Alderman Hoefle thought they would wait until they started the budget. Alderman Hoinacki said then you get into MFI.

City Street Superintendent Mr. Landers said Farnsworth was responsible for the 2017/2018 MFI and that they would probably start the 2018/2019 MFT in the next month or less to put that together. He recommended using Farnsworth for the MFT for next year.

Alderman Hoefle wanted to bid it out. Alderman Hoinacki said he didn't want to leave Mr.Landers without anyone and that this is a lengthy process. Alderman Welch said it sounds like Mr. Landers and Alderman Hoefle needed to check into this. This will be placed on the next COW.

Bids: Diesel Powered Standbv Generator:

A Standby Generator will allow the Lincoln Street Department and the Building and Safety Office to remain completely operational during short or long term power outages that could becaused by severe weather or any other event that could cause outages. The bid results were as follows.

Ryan Electric Solutions - $29,682.00 Egizii Electric Inc - $32,465.00

Bodine Electric of Decatur - $79,700.00

Walt asked to go with Ryan Electric Solutions. He would like to get the go ahead on this. This will be placed on the Regular Agenda.

Bids: Electric Aggregation:

Stone River Group - Constellation •0483 Good Energv - Constellation •0498 Quote Sheet included i n Agenda Packet Start date:Jun-18

End date: Jun-20

Ameren current default rate - $ 0.0617

Supplier 1: Constellation

Contract Term (Months) Rate (per kWh)

24 months 0.0483

Supplier 2: Nordic

Contract Tenn (Months) Rate (per kWh) 24 months 0.0486

Supplier 3: MidAmerican

Contract Tenn (Months} Rate (per kWh) 24 months. 0.0493

Supplier 4: Homefield

Contract Term (Months) Rate (per kWh) 24 months 0.0502

This will be placed on the regular agenda

Union negotiation discussions:

There are two unions that are ready to begin negotiations. Woods & Bates has previously done the negotiations. Alderman Hoinacki said he has sat through some that go well but others have been costly. City Treasurer Mr. Conzo said they had a person that there were additional costs with having a person that was out of Chicago. Mayor Goodman said he has heard they don't have to and the cost is $200.00 per hour.

Police Chief Adams said there were 6 or 7 meetings at 3-4 hours. It is up to how the Council wants to proceed. An attorney will need to review the negotiations. The labor attorney explained things to him that he didn't know about and someone local might not know.

Alderman Bauer recommended that there be another Alderman. Mayor Goodman said he was told that was not advisable.

Alderman Keller asked if the scenario without the attorney and then have the attorney review after they have come to an agreement. He would trust the Department heads.

Alderman Browne said Mr. Bates has also negotiated the schools. Aldennan Welch felt they reach out and Alderman Hoinacki has done this in the past. Alderman Hoefle asked who Police Chief Adams what would make him comfortable. Police Chief Adams said it was whatever the Council wanted.

Alderman Fleshman said they will need to obtain counsel of some sort. City Treasurer Mr. Conzo said they were along the line $50,000.00.

Fire Chief Miller said the last time with having outside counsel that it could take two or three weeks before they would meet again. A lot of the preliminary items are necessary

Announcements:

Alderman Welch said there was a last minute item. This is due to needing a new Counsel Secretary since today is Mrs. Riggs last meeting. There have been some resumes that have been received. No disbursement will be made until the work is done. He recommended that the Council could have a discussion. He had four items: changing the rates, create a policy to require meeting minutes to be completed within 48 hours and submitted to the City Clerk; change the reimbursement until the service is done;there is money in the budget to hire someone new; and they can have time to look at resumes to hire someone.

Alderman Keller said they need to get the wheels in motion to get someone in to the position.

City Clerk Mrs. Bateman said they first need to post the job for the position before they can interview anyone. She said they needed to figure out the payment structure first.

Alderman Hoefle said that Mrs. Bateman should not be doing the interviews and the ultimate decision will be the City Council's. Alderman Welch asked if they should take the resumes that they have already received. City Clerk Mrs. Bateman if they could post without the compensation part and get resumes. City Street Superintendent Mr. Landers asked if they had checked with any temporary agencies to see if they could help. Alderman Bauer said she felt if they were asking the people to be at the meetings and then the turnaround time within 48 hours and to take the time to transcribe and get them turned around and she was comfortable with that.

Alderman Keller asked Mrs.Riggs how long it takes to transcribe the meetings. Mrs. Riggs said approximately 3 hours. Alderman Keller said he had to ask if that is a reasonable amount and that you are asking someone to be there the entire meeting.

Alderman Hoinacki wanted to change the Public Hearing to no payment. Alderman Bauer said she did not see special meetings on that. Alderman Welch said they were told not to have the Recording Secretary to do those meetings.

Alderman Welch said they would have turned around in 48 hours and to be approved at the next voting meeting.

The changes insalary etc.will be placed on the agenda.

Other Discussion:

Alderman Hoefle said he had a nice conversation with Gary Davis on the billing. He has agreed to lower the bill and it they deducted $3,000.00.

Alderman Hoefle said he and Mayor Goodman sat on the ETSB 911 board.

Alderm.an Hoefle was McLean and Oklahoma need stop signs. There have been multiple accidents there. Police Chief Adams said they would do a traffic study.

Alderm.an Keller asked about GOVHR and if they had the resumes. Mayor Goodman said he had an email that they would have them by the end of the week.

City Treasurer Mr. Conzo said budget meetings need to begin on the week of March 12 and the second will be March 22. Hoping to get done in 2 sessions. This would start at 5:30 p.m.

Alderm.an Welch said the hot topic of trash said now that cans have to be in the front but you can contact Area to get where these will be picked up.

City Clerk Mrs. Bateman had a presentation for Mrs. Riggs with a clock with the years of service and her name and also had a Gift Certificate from Guzzardo's.

Executive Session:

There was no Executive Session.

Upcoming Meetings:

City Council: Monday, March 5,2018 at 7:00 p.m.

Committee of Whole:   Tuesday,March 13,2018 at 7:00 p.m.

Alderm.an Welch made a motion to adjourn the meeting and Alderm.an Keller seconded it. There were eight (Alderman Bauer, Alderm.an Browne, Alderm.an Fleshman, Alderman Hoefle, Aldennan Hoinacki, Alderman Keller,Alderman Parrott and Alderman Welch), and none absent; motion carried.

The City of Lincoln Committee of the Whole Meeting adjourned at 8:36 p.m. Respectfully submitted,

Risa Riggs, Recording Secretary