REGUIAR CITY COUNCIL MEETING

Lincoln City Hall, Council Chambers

700 Broadway Street I Lincoln, Illinois

Monday,May 7, 2018

The Regular Meeting of the City Council of Lincoln was called to order by Mayor Seth Goodman at 7 p.m., with proper notice given. City Clerk Peggy Bateman called roll.

Present:

Alderman Steve Parrott Alderman Tracy Welch Alderman Ron Fleshman Alderwoman Michelle Bauer Alderman Ron Keller Alderwoman Heidi Browne Alderman Jeff Hoinacki

Staff Present:

City Clerk Peggy Bateman City Attorney Blinn Bates Police Chief Paul Adams Fire Chief Mark Miller

Building and Safety Officer Wes Woodhall

Waste Water and Treatment Manager Tim Ferguson Streets Superintendent Walt Landers

Absent:

Alderman Rick Hoefle Treasurer Chuck Conze

Presiding:

Mayor Seth Goodman

Public Participation: Mayor Goodman called upon citizens registered to speak, Wanda Lee Rohlfs came forward to discuss some negative emails,letters, and phone calls she had received relating to the taxpayer dollars that she said would be going toward the new fitness park.

The complainants suggested it makes more sense to put time and energy on things that matter - concentrating on sidewalks, Tropics sign,finishing the police station, sewer projects, etc. rather than contributing to the park. She mentioned handouts to organizations who come to the city for funding and people who had complained about the cost of the new police station's furniture.

Alderwoman Michelle Bauer wanted to clarify that the aforementioned Tropics sign was funded through grants and the Hotel/Motel Tax which needs to fund tourism initiatives. She said the only taxpayer dollars used were from that Hotel/Motel Tax. Mrs. Rohlfs asked whyit was not done yet if the money was invested, as the anonymous person who had sent the email had

11 Monday, May 7, 2018

wanted to know. Alderwoman Bauer said it would be installed at the end of June, and the process to refurbish it was lengthy - because the condition was so poor.

Mrs. Rohlfs wanted to know about electricity for the signage - she wanted to know if McDonald's, the city, or the Logan County Tourism Bureau would cover those costs. Alderwoman Bauer said it would come out of the Hotel/Motel Tax of the city's budget She went on to say there is a minimal amount of upkeep required going forward with the sign/placement of the sign.

Mayor Goodman asked for further public participation, there being no further comments or questions, Mayor Goodman moved to the Consent Agenda.

Consent Agenda by Omnibus Vote:

A.  Payment of Bills

1. Approval of minutes April 16,2018 Public Hearing Meeting, April 16,2018, Regular City Council Meeting,April 24, 2018 Committee Of The Whole Meeting

1. Request from the Lincoln V.F.W.to permit the sale of poppies at the intersection of Broadway and Mclean Streets on Saturday, May 12, 2018 from 10 a.m. to 1p.m.

1. Request from the Lincoln Area Music Society to permit the placement of a banner at the corner of Pekin and Kickapoo Streets from Tuesday, June 5, 2018 through Monday, July 2, 2018 to advertise the Summer Band Concert Series

1. Request from L.C.H.S. to permit the closing of various streets for the Lincoln Homecoming Parade on Friday, September 18, 2018 from 2:30 P.M. until the conclusion of the parade

A motion was made by Alderwoman Bauer, seconded by Alderman Keller; to approve the payment of bills and the minutes.

Mayor Goodman called for further discussion, there being none, City Clerk Bateman called roll.

Yeas: (7) Alderman Steve Parrott, Alderman Tracy Welch, Alderman Ron Fleshman, Alderwoman Michelle Bauer, Alderman Ron Keller, Alderwoman Heidi Browne, Alderman Jeff Hoinacki

Nays: None

Absent: Alderman Rick Hoefle

Mayor Goodman moved to Ordinance and Resolution.

Ordinance and Resolution:

Resolution for Street and Highway Maintenance under the Municipal Code through the use of the Motor Fuel Tax

A motion was made by Alderwoman Bauer, seconded by Alderman Fleshman; to approve.

Mayor Goodman called for discussion from Streets Superintendent Walt Landers. Mr. Landers said this resolution contains a budget for expenditures from the Motor Fuel Tax from the State of

2 I Monday, May 7, 2018

Illinois. This program that is outlined has to be approved by the state. Alderman Welch asked what the amount was going to be. The $73,500 amount is for the engineering part.

Mayor Goodman called for further discussion, there being none, City Clerk Bateman called roll.

Yeas: (7) Alderman Steve Parrott, Alderman Tracy Welch, Alderman Ron Fleshman, Alderwoman Michelle Bauer, Alderman Ron Keller, Alderwoman Heidi Browne, Alderman Jeff Hoinacki

Nays: None

Absent: Alderman Rick Hoefle

Bids:

230. Approval of bid from Waltz Mailing and Label for purchase of an additional paper folding machine for the City Clerk's Office in an amount not to exceed $5,230.00

A motion was made by Alderman Welch, seconded by Alderman Hoinacki; to approve.

Alderwoman Bauer asked if City Clerk Bateman could explain an email she had sent earlier in the day relating to the paper folding machine and the current maintenance agreement that the city has on another machine in their possession. She talked about a five percent decrease in costs on maintenance. She talked about prorating and making one payment etc.

Mayor Goodman called for further discussion, there being none, City Clerk Bateman called roll.

Yeas: (7) Alderman Steve Parrott, Alderman Tracy Welch, Alderman Ron Fleshman, Alderwoman Michelle Bauer, Alderman Ron Keller, Alderwoman Heidi Browne, Alderman Jeff Hoinacki

Nays: None

Absent: Alderman Rick Hoefle

Mayor Goodman moved forward with the Resource One bid.

142. Approval of bid from Resource One for the design,purchase andinstallation of office Furniture for the new Police Station in an amount not to exceed $101,142.33

A motion was made by Alderwoman Bauer, seconded by Alderman Parrott; to approve.

Mayor Goodman asked Police Chief Paul Adams if he wanted to make comment. Chief Adams talked about how roughly $30,000 of the expense will be going toward a training room. He said this money will take care of itself. He went on to say . . . for the rest of the building -furniture is not cheap, and if the station is going to do it, they are going to do it right. He said the amount has already been discussed.

Mayor Goodman called for further discussion, there being none, City Clerk Bateman called roll.

Yeas: (7) Alderman Steve Parrott, Alderman Tracy Welch, Alderman Ron Fleshman, Alderwoman Michelle Bauer, Alderman Ron Keller, Alderwoman Heidi Browne, Alderman Jeff Hoinacki

Nays: None

Absent: Alderman Rick Hoefle

Mayor Goodman moved to new business and communications.

Reports:

New Business/Communications:

A.  Approval of Letter of Agreement between Abraham Lincoln Healthcare Foundation, D/B/A Abraham Lincoln Memorial Hospital Foundation,and The City of Lincoln regarding a Fitness Court

A motion was made by Alderman Keller, seconded by Alderman Hoinacki; to approve.

Alderman Fleshman opened discussion by asking about park hours - starting at 6 a.m. He wanted to know if this was correct. Alderman Welch said he did not think this park fell under the purview of a traditional park. He said perhaps daylight hours - dawn to dusk, as there will not be adequate lighting.

Alderwoman Bauer talked about an ordinance and how the council can state a timeframe within an ordinance, but if it is not in the ordinanceit mitigates the city's ability to enforce something. Chief Adams said technically this land has not been designated as a park as of yet, he saiditis just a piece of property that the city owns. He said the council needs to designate it as a park if they wanted to choose hours.

Alderwoman Browne asked if it could be opened at 5 p.m. Alderman Fleshman said if it were an ordinance the council could put in any hours they wanted to. He then talked about routine maintenance of the park, i.e. garbage pickup, leaf removal in fall, the cleaning/sanitization of equipment, and other concerns that he said have been brought up by area citizens. He said he did not think this had been addressed thus far. He said there will probably need to be weekly attention at the site and he questioned if streets and alleys is already be too busy to cover these added duties.

Alderwoman Bauer said if the councilwere to designate it as a city park, there would need to be something written into the park district agreement -to include or exclude it as such.She went on to talk about how John Andrews had been before the council representing the park district in past and had shared some of the recent obstacles they had faced with staffing and costs. She said she would want the councilto be mindful . . . that if the council were to designate this as a park - would the ownership fall onto the park district? She looked to City Attorney Blinn Bates for feedback. City Attorney Blinn Bates said "not automatically."

Alderman Keller said he was under the impression the land use was designated for a health benefit. Alderwoman Bauer said, "Correct." Alderman Welch said that was false, he brought up about a previous plan for a dog park. He said he can share this information with Alderman Keller as he still has it on file at home.

Alderman Keller said this corporation is giving the city information about what maintenance is needed. He said that does not seem too bad of a tradeoff on the city's part as whatever ends up at the location will take some maintenance from the city.He brought up security concerns and street lights too - as there is an existing street light and there could potentially be another arm light attached to the pole that is there. He said lighting could deter vandalism at nighttime as there will not be a gate around the park. Alderwoman Bauer said she wondered if Ameren

Illinois might have a program relating to community impact that could help offset the costs.

Streets Superintendent Walt Landers said there could l:>e something availa1:>1e in that area. He said the city can request an additional street light anywhere - but there would be a cost for

installation and for usage.

Alderman Parrott looked to City Attorney Blinn Bates - asking about the number of parks in town that do not have lights and about liability relating to parks that do not have ample lighting. Attorney Bates said he did not offhand know what city parks currently have lighting. Random chatter ensued as the council exchanged comments about which parks do and do not have

lights. Mr. Landers chimed in and clarified that there are tights in at least two parks.

Alderman Welch said a resident contacted him at 6:10 p.m. that very evening. He said the resident was upset as they live within viewing of the potential park's location and had just found out about it happening. He also received a call about the costs of the park. He said the city is agreeing to an open ended amount of costs to the city over the course of the next 20 years. He said he appreciated the gesture from the hospital and recognized the value of the park is around

$144,000, but his instinct was to table discussion and not vote on it tonight, not until the council received answers.

Mayor Goodman asked if the council wanted to table it. Alderman Hoinacki said there is already a motion and second. Alderman Keller said, "Unless the motion is rescinded." Alderman Hoinacki said he thought it was a great project, said there are a lot of unknowns, but there may be minimal costs - they have no idea. He questioned if it would be installed in the fall then . . . he said the council should move forward with it, it is substantial equipment.

Alderman Keller said Abraham Lincoln Healthcare Foundation's Mrs. Angela Stoltzenberg was present in the audience. She came forward. He asked her about a timetable, promises, and guarantees relating to costs. She said there is a limited number of communities that will be given the opportunity to do this in 2018 and given a $10,000 grant. She said she cannot guarantee it.

Alderman Keller asked what the timeframe is for construction. She said it would be about a six week process after the bids are completed, but the group has to identify who would do the work first. Alderman Hoinacki asked if there is a termination clause . . . if there are provisions in the contract if it turns out to be a money pit. He looked to Attorney Bates. Mr. Bates said he did not know off the top of his head if there was a termination clause and was going to pull this information up. Mrs. Stolteznberg said it is written in terms of a contract or agreement.

Alderman Fleshman said one of his concerns is how much maintenance will need to be done and what the weekly investment will be for keeping the site clean. He said he thought there would be a weekly cost for the city to take care of the park - along with maintenance on the park.

Mayor Goodman asked for further questions and discussion.

Alderwoman Bauer said the conversation reverts to whether or not this will be a park agreement

. . . if it will follow an ordinance where the park will be policed properly. She said if the park district does not cover trash removal and other maintenance and then trailed off . . . she looked to Mr. Landers with a question about mulch . . .

Mr. Landers stepped in and said what the streets department does at the parks is minimal. Alderwoman Bauer said the council would need to look at the costs, but did not foresee costs

being exponentially large. She said the city is already mowing the space. She said she thought the intention was to use this space for city use space. Alderman Hoinacki said if the councilfelt Mr. Landers' crew was going to have to take on the work, he wanted to know his opinion about the matter i.e.what he foresaw on "this." Mr. Landers said without experiencing it, it was hard to say, but he could not see it being extremely burdensome.He said it was hard to say one way or the other untilthey jumped in.

Alderwoman Browne brought up the ALMH fitness trail and any problems they might be facing. She asked about vandals at the site or issues with trash. Mrs. Stolzenberg said there have not been issues with this, if there is trash it is "stuff' blowing off of Lincoln Parkway. Chief Miller asked about other parks with this equipment and what the materials are like. She said it is powder coated steel and rubber flooring, and the next closest park is in Chicagoland. She said Lincoln is cutting edge. The group was trying to get 100 parks installed in 2018.

Alderman Hoinacki said it sounded like a short window of opportunity with this company. He said if Lincoln does not take the spot, there would likely be numerous other municipalities that would want it. Alderwoman Browne asked about other opportunities that could come down the road. Mrs. Stoltzenberg said that long-term, they are hoping for other projects such as the Abraham Lincoln Legacy Trail.She said the site would become more attractive for future grant dollars down the road.She said you need A to get to B. She said it is a long-term thought.

Alderman Parrott asked about the grants.She explained about a trailhead, bathrooms, things that add quality of life to the community. She reminded everyone that Logan County is the second most obese county in the State of Illinois but a park such as this could send a message.

Alderman Keller recommended that everyone go to the website and watch a video of the equipment. He reaffirmed this is cutting edge and that this park alone could drastically improve the appearance of the city - beside the health benefit.

Alderman Welch said he would challenge the council to give him some examples of when the council went into a situation in the past where everything had not been vetted yet, where the counciltook the chance without knowing the long-term results.

Alderman Hoinacki brought up The Lincoln Depot project and said that at that time the costs were unknown. Alderman Welch wanted to know if it was always going to be paid for by the Illinois Department of Transportation up front. Alderman Welch said he is just talking about city dollars. Alderman Hoinacki said there are always unknowns on projects. Alderman Parrott said

it sounded like a minimum dollars and that everyone needed to look at the potential risks/rewards - considering they are little dollars - it might be worth the risk.

Public Participation: Mrs. Wanda Lee Rohlfs rose from the audience to discuss liability. She mentioned tripping or someone cutting themselves on site and wanted to know who had to cover liability. She asked if this was a city liability or a hospitalliability. She said she still had not heard anyone onthe council discuss liability and wanted to know how the city would cope with

damages.

City Clerk Bateman said when she discussed it with the city's insurance company, the insurer recommended placing signage on site stating that the city would not be responsible for any accidents. Mrs. Rohlfs said people will sue over anything. Alderwoman Bauer said in theory it would fall under the city's liability, but in order to be liable you have to be at fault. She said it is the same as what is in place at Ray White Park and/or Mayfair Park - if something breaks and

no one reported it to the city, or if a child were to fall etc. She said she is not minimizing the risk, but the risk to the city is the same as it would be on city streets. She said there is liability and it has to come down to the city "knowingly" not taking care of an issue.

Public Participation: Mrs. Wanda Rohlfs said she brought a guest this evening. She turned things over to Mrs. Cindy Lowe who lives near the potential fitness park site. Mrs. Lowe said there would be vandalism at the park as the site would be located near the Lincoln Junior High School and the grade school and she has had vandalism in their yard, people who come to the area to play basketball at 3 a.m. She said this is a residential area, but the hospital is not. She is concerned about the police, whether or not they will be able to take care of the park every time she calls them when she sees "naked men." She said "you would not believe the urination," in the park. She said there are costs that have not been thought through.

Alderwoman Bauer said she had this conversation with Chief Adams after people had called her. She said that was part of her reason for bringing up the idea to name it or include it in the park ordinance. She asked if Chief Adams could speak to the junior high/grade school students in the area. He said it is easy to enforce the ordinances at public parks, but they do not have jurisdiction over District 27 or students on their property - unless someone first calls police. He said it is easy to enforce at parks, especially if there is a closing time.

Mayor Goodman called for further discussion and asked how everyone wanted to proceed, there being none, City Clerk Bateman called roll.

Yeas: (5) Alderman Steve Parrott, Alderwoman Michelle Bauer, Alderman Ron Keller, Alderwoman Heidi Browne, Alderman Jeff Hoinacki

Nays: (2) Alderman Tracy Welch, Alderman Ron Fleshman

Absent: Alderman Rick Hoefle

1. Approval of Lease Agreement between Martin Equipment and the City of Lincoln for a new End Loader and Backhoe in an amount not to exceed

$22,266.42 for five years

A motion was made by Alderwoman Bauer, seconded by Alderman Welch; to approve.

Mr. Landers talked about the terms of the leases - he wanted to clarify that this is an annual

lease payment ($22,266.42) with the option to purchase the equipment at the end of the leases. Mayor Goodman called for discussion, there being none, City Clerk Bateman called roll.

Yeas: (7) Alderman Steve Parrott, Alderman Tracy Welch, Alderman Ron Fleshman, Alderwoman Michelle Bauer, Alderman Ron Keller, Alderwoman Heidi Browne, Alderman Jeff Hoinacki

Nays: None

Absent: Alderman Rick Hoefle

1. Approval agreement between Logan County and the City of Lincoln tor Animal Control Services from June 1, 2018 through May 31,2019 in an amount not to exceed $42,000.00

A motion was made by Alderwoman Bauer, seconded by Alderman Parrott; to approve. Mayor Goodman called for discussion, there being none, City Clerk Bateman called roll.

Yeas: (7) Alderman Steve Parrott, Alderman Tracy Welch, Alderman Ron Fleshman, Alderwoman Michelle Bauer, Alderman Ron Keller, Alderwoman Heidi Browne, Alderman Jeff Hoinacki

Nays: None

Absent: Alderman Rick Hoefle

1. Agreement between the Illinois American Water Company and the City of Lincolnfor the collection and forwarding to the City of Lincoln of water usage data

A motion was made by Alderwoman Browne, seconded by Alderman Welch; to approve. Mayor Goodman called for discussion, there being none, City Clerk Bateman called roll.

Yeas: (7) Alderman Steve Parrott, Alderman Tracy Welch, Alderman Ron Fleshman, Alderwoman Michelle Bauer, Alderman Ron Keller, Alderwoman Heidi Browne, Alderman Jeff Hoinacki

Nays: None

Absent: Alderman Rick Hoefle

1. Approval of Band Performance Contract for 3rd Friday Downtown Concerts

A motion was made by Alderwoman Browne, seconded by Alderwoman Bauer to approve.

Mayor Goodman called for discussion. Alderman Welch talked about how the group has hired performers in the past for these events, he said now the committee has a formal contract for such performers that needed to be approved and signed. Alderman Keller wanted to thank Alderman Welch for his work and leadership.

Mayor Goodman called for further discussion, there being none, City Clerk Bateman called roll.

Yeas: (7) Alderman Steve Parrott, Alderman Tracy Welch, Alderman Ron Fleshman, Alderwoman Michelle Bauer, Alderman Ron Keller, Alderwoman Heidi Browne, Alderman Jeff Hoinacki

Nays: None

Absent: Alderman Rick Hoefle

Alderman Fleshman wanted to know if the city attorney had reviewed the contract. City Attorney Blinn Bates said he had reviewed the contract.

Mayor Goodman moved to announcements.

Announcements :

Mayor Goodman asked if anyone had any announcements.

• Mayor Goodman shared information on a ribbon cutting at ReNew Consignment & Thrift Shop that took place earlier in the day. He said there is another ribbon cutting taking place at the The ALMH Market on Saturday, May 12.

• Alderwoman Bauer mentioned that she wanted to see the ordinance for city parks, and wanted councilmembers to review it, she asked that it be added to next week's Committee of the Whole (COW) meeting.
• Alderman Keller said more discussion needed to take place about the City Administrator position and he wanted this added to the next COW meeting.
•  

Executive Session:

A motion was made by Alderman Hoinacki, seconded by Alderwoman Browne; to go into Executive Session under - 2(C)(2), collective bargaining.

Mayor Goodman said there would be no further city business following Executive Session.City Clerk Peggy Bateman called roll.

Yeas: (7) Alderman Steve Parrott, Alderman Tracy Welch, Alderman Ron Fleshman, Alderwoman Michelle Bauer, Alderman Ron Keller, Alderwoman Heidi Browne, Alderman Jeff Hoinacki

Nays: None

Absent: Alderman Rick Hoefle

The Regular City Council meeting was recessed at 7:50 p.m. in order for the council to enter Executive Session.

Adjournment:

The Lincoln City Council returned to the Regular City Council meeting at 8:34 p.m. Mayor Goodman called for roll. City Clerk Peggy Bateman called roll.

Present:

Alderman Steve Parrott Alderman Tracy Welch Alderman Ron Fleshman Alderwoman Michelle Bauer Alderman Ron Keller Alderwoman Heidi Browne Alderman Jeff Hoinacki

Absent:

Alderman Rick Hoefle

There being no further discussion to come before the City Council of Lincoln, Alderwoman Browne motioned to adjourn, seconded by Alderman Welch. Mayor Goodman adjourned the meeting at 8:34 p.m.

Upcoming Meetings:

Committee of the Whole ITuesday, May 15, 2018, 7 p.m. Regular City Council IMonday, May 21, 2018, 7 p.m.

Committee of the Whole ITuesday, May 29, 2018, 7 p.m. Regular City Council IMonday, June 4, 2018, 7 p.m.

Respectfully Submitted By:

Alex Williams, Recording Secretary