COMMITTEE OF THE WHOLE MEETING

Lincoln City Hall, Council Chambers 700 Broadway Street ILincoln, Illinois

Tuesday,Nov.13,2018

The Committee of the Whole Meeting of the City Councilof Lincoln was called to order by Mayor Seth Goodman at 7:01 p.m., with proper notice given. City Clerk Peggy Bateman took roll.

Present:

Alderman Steve Parrott Alderman Tracy Welch Alderman Ron Fleshman Alderwoman Michelle Bauer Alderman Ron Keller Alderwoman Heidi Browne Alderman Jeff Hoinacki

Staff Present:

City Clerk Peggy Bateman Treasurer Chuck Conzo City Attorney John Hoblit Fire Chief Mark Miller Police Chief Paul Adams

Absent:

City Administrator Elizabeth Kavelman

Building and Safety Officer Wes Woodhall Streets Superintendent Walt Landers Shawn Wright, Veolia Project Manager Alderman Dayne Dalpoas

Presiding:

Mayor Seth Goodman

Nancy Schaub·Health Insurance Renewal for 2019:

Mrs. Nancy Schaub came forward to talk about the city's health insurance renewal with Health Alliance that is due in January 2019. She said the city was previously with Blue Cross Blue Shield of Illinois, however, the city moved to Health Alliance in 2011.It saved the city some $200,000 in premium dollars. They introduced a high dollar, high deductible health plan at that point.

Shen then talked about other changes that have continued to save the city, as well as city employee's money. She talked about compliance and reporting requirements. She talked about a market study that was conducted in 2017 for the 2018 year. She then mentioned Aflac. She then touched on the 2018 renewal, it came in at 9.9 percent. Health Alliance came down to a 5 percent renewal after negotiations. She said there are three to four companies that function well in this area. They are Humana, United Healthcare, Health Alliance, and Blue Cross Blue Shield of Illinois. She said the city is in the small group category with higher deductibles, higher copays, and higher out-of-pocket expenses.

Alderwoman Bauer asked for clarification on the increase in the renewal. It is 5 percent. She said so we are on target there.She said she saw her renewal. Mayor Goodman called for further questions. There being none, the item will be placed on the regular agenda.

Public Comment:

Mayor Goodman called upon citizens registered to speak. Mrs. Wanda Lee Rohlfs came forward to talk about some of the language in the TIF ordinance. She said it creates confusion when people try to interpret it. She wanted to know what the obligations are for the city.

She was not expecting all the answers tonight. She said in October the newspaper articles provided information about Lincoln's movie theater. She said the city is only responsible for TIF Bonds. She said thatis the only obligation, and the city has nothing to do with Regions Bank. She wanted to know if there was some kind of legal language tying the city to the theater-any loophole at all. She wanted to know how it would be interpreted.

She said she spoke with the city treasurer over the phone about payments for the year 2018-payments in June and December 2018. She said interest payments were in the amount of $40,583.75. Then in December, $40,583.75 is due in an interest payment. She then listed the amount of interest to be paid on the bond and shared the principal amount. She talked about the ordinance adopted in July 2014 and the project cost-in the range of $7,733,988. 16. She said when put into perspective, Regions Bank is dealing with $3.9 million, we're really looking around another $5.2 million. She said there are also questions regarding the foreclosure and how it pays into all these judgments, and whether or not Regions Bank would ever look into the city for obligations.

City Attorney John Hoblit weighed in. She said she has all the documentation.Treasurer Conzo wanted to know where the source came from for the $5.2 million. She said it came in the judgement that came out Nov. 5. She saidit's another chunk of properties being foreclosed upon by Regions Bank belonging to the same owners.There being no further public participation,Mayor Goodman moved down to other agenda items.

Land of Lincoln CEO - clarification on how their fundingis allocated:

Mrs. AprilDoolin and Mr. Jason Mahar from the board and a facilitator came forward to speak and answer questions [inaudible] about the program. Alderman Parrott asked if they could explain the annual costs associated with the program. The woman said the students come in and it's not a normal classroom, they have business and earn money to start their own businesses. There is a classroom account and a board account, which is what the investment is requested for. The lion share of the budget goes to the facilitator's salary and other expenses, including insurance and chapter dues.Alderman Parrott wanted to know what the annual fee is to the program. It's $3,000 which covers support and materials. Jason (the facilitator) spoke [inaudible] about the website.

Discussion continued between Alderman Parrott and the facilitator. He wanted to know about benefits and salary.It's just one class, a two hour class, plus prep time.He then wanted to know about the number of students in the class-there are 13 at present. He then wanted to know how many students were from Lincoln.There are two at present. Since inception, 21/45 students have been Lincoln students.Olympia, Hartsburg-Emden,and Mt. Pulaski are also participating. The other towns were not investors. He wanted to know if there will always be an ask-every three years. She said there will always be an ask. There are 26 investors. He asked about the investor level. The investors are listed on the website. She said

some investors are no longer able to invest. He asked if there was a surplus of funds, she said no. He asked if they run in the black or red every year, she said black.

She said they are not building and gaining.He asked then if LTECH charged tuition for students to attend. They do not, [inaudible]. He then asked if they charge tuition for all of their other programs, [response inaudible]. Mayor Goodman asked if there would be any way to hear from a student who had participated in the program.

A student came forward, she said it changed her entire career path and her life in general. She said she was previously shy and not outgoing, she said going through the program opened her up to various life lessons, communication, and presentation skills. She then talked about her business and how the program has helped her build it up and really make it possible. Alderman Parrott congratulated her on her business and her scholarship. He thanked her for speaking and continued on with other questions [responses were inaudible]. He wanted to know why program organizers have not asked other participating communities for sponsorship dollars, [responses were inaudible].

Alderman Parrott talked about entrepreneur programs and how they are great opportunities for students, however, he wanted to know how the funding worked. He thanked them for coming in.The item would be placed on the agenda.

Request to Permit: Jason and Kari Erickson to offer carriage rides on the square around Nov. 24 through Dec.23, 2018:

Alderwoman Bauer said they came to the council last year, she said it was offered last year and well received. She said tourism is working with them as well, for additional sponsorships so this can continue to be offered to the community at no cost. The item will be placed on the consent agenda.

Request from Logan County Tourism Bureau for $500 sponsorship for cost of Santa's sleigh for the annual Christmas Parade:

Alderman Keller asked if this would come out of the Hotel/Motel Tax. Treasurer Conze said it could if it was the will of the council. It has been taken out of the Community Relations line item before.The item will be placed on the consent agenda.

Approval of Electrical Wiring addition under Broadway Street:

Mayor Goodman said this improvement was a suggestion from Mr. Chris Graue, it would benefit all downtown events. The treasurer said it could come out of Capital Projects, which would require a budget amendment. Or it could come from the General Obligation Bond funds. Or it could come out of Technology. They could accommodate this request. The item will be placed on the regular agenda.

City of Lincoln scheduled meeting dates for 2019 calendar year:

The item will be placed on the consent agenda.

City of Lincoln 2019 Holiday Schedule:

The item will be placed on the consent agenda.

Resolution • Police Chief signing authority in regards to Agreements and Memorandums of Understanding presented for signature by the CIEG:

Chief Adams said Illinois State Police need a document on hand. Alderman Welch asked if he's signed these in the past. He said we've never passed a resolution for him to be signing those agreements. Alderman Welch said it was a good idea. It will be placed on the regular agenda.

Discussion for purchase of StarCom Radio's for the City of Lincoln Fire and Police Departments:

Chief Miller spoke to the project saying it started a year ago. He was asking to move forward to get this on the agenda next week to start the ordering of equipment. He wanted to highlight a few things, he and Chief Adams have met with the treasurer about budgeting for the next six years. Money has been located from a 2017 General Obligation Bond, that is specifically for updates to technology and equipment, this fits that program. It would cost around $22,000 to get thisjump started. That will cover programmingfees, annual fees for using the radios, and a lot of the installation costs.Plus, it would lock the city into cost savings. He continued on about how to get things rolling.He has applied for a FEMA grant through the firefighters assistance grant. If received it would be around $144,000 in grant funding.

He said annual fees around be over $12,000, however, 911 had promised around $25,000. Overall it's a seven year program, the first year costs are startup fees, then after a year, the lease purchase program starts to come due, around $46,000 for six years, plus interest. This is all through MOTOROLA.

Alderman Keller wanted to know where Lincoln Rural Fire was on this, and if there were any conflicts with radio systems in the county. They have dual band capabilities, and they can use outdated frequencies in order to communicate with other mutual aid. He continued on about upgrades being done for when the switch is flipped-so all are on the same channel.

The Logan County Sherriff's Department is also moving to StarCom. Conversations are also being had with other smaller villages and towns. Alderwoman Browne said upgrades have been made at the prison andit has changed their lives.She said it is a huge transition from what they had before.

Chief Miller said he was hoping this would be placed on the agenda for next week . Chief Adams said a lot of funding came from everyone making the move simultaneously. Alderman Welch said to be clear, he wanted to know how much they were asking for.Alderman Fleshman asked what the annual user fee

is on the current radio system. There are licensing fees, but not annual user fees. The license is secured through dispatch. He completed the FEMA grant last month, in October 2018. He said previous grant applications have taken 6-8 months to get a response andfunding.The item will be placed on the agenda.

Discussion regarding the City of Lincoln Sewerage System Averages:

Alderman Fleshman brought up the 10 percent discount, and how the city may be able to implement this again in the future, but for now they need to see how it pans out. He said they discussed several households that cannot create sewage averages, around 1,700 households that cannot do this. He wanted to know what level to place these households in. Alderwoman Bauer wanted to know why they could not be averaged.He said a lot of it has to do with rental property and snowbird households. She wanted to know if they have looked at an alternative three months. She wanted to know if they have

looked at March, April, and May. She said we know if there is a significant retiree population in the community and a lot of them leave-she asked why we don't try to approach that usage in a different three months and see which three months offers the best percentage of read.

She said she feels March, April,and May, may give a different snapshot than the other months they have looked at. City Clerk Bateman said a lot of the households had the water shutoff so there were no readings. Alderwoman Bauer said so it really won't impact the city month to month. Alderman Fleshman

said they did not 1001< at that pocket, because several other municipalities look at the other months. She would be curious if the city would look at an alternative three months, to see if it would make a difference.

Treasurer Conze said people may use more water for gardening in the spring months. She said she just thinks they are over thinking it or they need to make a decision because there might not be a sweet spot. Alderman Parrott asked how many households that they do have an average for, there are a total of 4,665 that are billed monthly.

He said so 3,000 households, with 1,700 that they don't know. He wanted to know if no one is using the water in the 1,700 households, is the city not getting anything from them? Alderman Fleshman said they cannot create an average for these 1,700. Alderwoman Bauer said this is sewer and not water. She said we are trying to come up with a sewer rate based on the usage of water, when it's really just a sewer rate. She said her water is her water usage.

Alderman Fleshman said out of the 1,700, CMT had 900 fall into level one and the 800 remaining fell into

level two. Alderwoman Browne asked if it was based on the property, or if the past water bills could be used. It was based on the property. She said wouldn't her water be based upon usage as the past residence. She said that was what made sense. He said the information given to CMT was a meter read per property. She mentioned doing this for rental properties as well. She said we may need to use common sense and adapt. He said they're looking at having homeowners be able to take their average with them if they move to a different home.

Alderman Welch said we've been jumping around with this conversation and asked what number everyone was on. He said the 10 percent discount will not come back until things have leveled out . . . he then shared his opinion for the average rate, and level two on the rate structure that was passed back in early November, that rate is $35. He said these are just his opinions. He continued on, covering properties that share meters and rental properties.

Alderman Welch said if a pocket cannot be determined, it would fall withinthe average. He said he wanted to go over everything because this was all difficult information to cover.

Alderman Fleshman went on about properties that cannot establish an average. He also went into the idea of changing the tier rate. Alderman Welch talked about making a good educated decision and the need to know what the numbers really are. He said he wouldn't want to make a decision based on speculation, he wanted real numbers.

Treasurer Conze talked about reduced revenue, if you're only collecting for eight or nine months. Alderman Welch said if it's 200, or 300 houses, that's different than 1,500 houses. There being no further discussion, Mayor Goodman moved down to announcements.

Announcements:

• Fire Chief Mark Miller talked about the new ladder truck
  • Police Chief Paul Adams talked about Microsoft 365, and the new Outlook email accounts
• Alderman Fleshman said he stopped at the APA Tournament over the weekend, he said there was a good turnout, 25 billiards tables were set up, he said it'd be interesting to see the sales tax receipts, he called it a success, and said the participants liked the facility and the City of Lincoln

Executive Session I2(c)(1) Personnel:

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There being no further announcements to come before the council,Alderman Welch made the motion to move into Executive Session under 2(c)(1) personnel seconded by Alderwoman Bauer. City Clerk Peggy Bateman called roll.

Present:

Alderman Steve Parrott Alderman Tracy Welch Alderman Ron Fleshman Alderwoman Michelle Bauer Alderman Ron Keller Alderwoman Heidi Browne Alderman Jeff Hoinacki

Yeas: (7) Alderman Steve Parrott, Alderman Tracy Welch, Alderman Ron Fleshman, Alderwoman Michelle Bauer, Alderman Ron Keller, Alderwoman Heidi Browne, Alderman Jeff Hoinacki

Nays: (0)

Absent: (1) Alderman Dayne Dalpoas

Executive Session I 2(c)(1):

The council adjourned from the Committee of the Whole meeting at 8:32 p.m. in order to enter Executive Session.

Return from Executive Session I 2(c)(1):

The Lincoln City Council returned from Executive Session at 9:46 p.m.Alderman Keller wanted to know the status of any of the projects/business the City Administrator had been working on. Mayor Goodman touched on the 5th Street Road Project, saying that is moving forward. Alderman Fleshman is working with CMT on the survey for the pump station.

City Clerk Bateman shared a few comments. Mayor Goodman talked about liquor licenses, he said some people who had called him are happy the discussion is continuing.Alderman Welch talked Campus View Drive and about roads and ownership of roads, versus ownerships of property.He spoke with Jennifer of the Logan County Title Company. He said there is no other work that needs to be done as far as ownership of the roads. He said the council could take a vote, but it's not required. Alderman Welch wanted to talk with City Attorney John Hoblit about this further. Alderwoman Browne wanted to make sure the issue was not going to die.

Adjournment:

There being no further discussion to come before the City Council of Lincoln, Alderwoman Browne motioned to adjourn,seconded by Alderman Welch. Mayor Goodman adjourned the meeting at 9:53 p.m.

Present:

Alderman Steve Parrott Alderman Tracy Welch Alderman Ron Fleshman Alderwoman Michelle Bauer Alderman Ron Keller Alderwoman Heidi Browne Alderman Jeff Hoinacki

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Absent:

Alderman Dayne Dalpoas

Respectfully Submitted By:

Alex Williams, Recording Secretary

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