COMMITTEE OF THE WHOLE MEETING

Lincoln City Hall, Council Chambers 700 Broadway Street I Lincoln,Illinois

Tuesday, March 26, 2019

The Committee of the Whole Meeting of the City Council of Lincoln was called to order by Mayor Seth Goodman at 7 p.m., with proper notice given. City Clerk Peggy Bateman took roll.

Present:

Alderman Tracy Welch Alderman Ron Fleshman Alderwoman Michelle Bauer Alderman Ron Keller Alderman Jeff Hoinacki Alderman Dayne Dalpoas

Staff Present:

City Administrator Elizabeth Kavelman City Clerk Peggy Bateman

City Attorney John Hoblit Treasurer Chuck Conzo Fire Chief Mark Miller Police Chief Paul Adams

Building and Safety Officer Wes Woodhall Streets Superintendent Walt Landers

Absent:

Veolia Water, Shawn Wright Alderman Steve Parrott Alderwoman Heidi Browne

Presiding:

Mayor Seth Goodman

Public Comment:

Mayor Goodman called upon citizens registered to speak. Mr. and Mrs. Eldon and Martha Lessen came forward to discuss the sewer main repair on Pekin Street. The couple mentioned they were in the council chambers on Feb. 19. He said there was an email that was being circulated and hewanted the City Attorney, Mr. John Hoblit to read the email. Mr. Lessen wanted to know if he was free to read the email to everyone.

Alderman Welch wanted to see if the Lessen's could start by addressing what they allege the inaccuracies to be. Mrs. Martha Lessen said the city is drawing the line and leaving no responsibility for the city, and what responsibility will the city take.

Mr. Lessen asked if they wanted to stick with the sewer or the alleged inaccuracies of the email. Mrs. Martha Lessen said there is no way to inspect the quality of the sewer main under the street. She said the problem of the city, she said failing sewer lines is the city's problem. She said the line in the email that says .. . the email says something along the lines of the city will face this issue again.She said problems cannot just be ignored forcing the homeowners to pay 100 percent of the repairs. Mrs. Lessen said it has been very hard to set up any kind of meeting. They are concerned with the sewer line as well as a lack of communication. She said the email was very degrading and not accurate. She said it kind of stinks that it has been circulated.

Alderman Welch said hedid not have any questions, but hedid see a need to facilitate a meeting. They said they had been trying to have a meeting for five months. Mr. Welch said he did think the aldermen in their ward needed to be set. He did not want any miscommunication to go on. Mr. Shawn Wright was not present for tonight's meeting.

City Administrator Elizabeth Kavelmanweighed in,about a potential meeting. Alderman Dalpoas said there was a meeting and then it was cancelled and Alderwoman Browne and Alderman Dalpoas did not move forward with meeting with the Lessens. Alderman Dalpoas volunteered to meet with Alderman Welch to meet with the Lessens, and that they could also meet with Mr. Shawn Wright.

Mr. Lessen asked what office hours Mr. Shawn Wright holds at the plant. The Lassen's claim that he is inaccessible and they have not been able to hold a meeting with him yet. Alderman Welch said they would set something up by the end of the week. Mr. Lessen said they are on the agenda for next week.Administrator Kavelman asked if they had received any contact from Alderwoman Browne, they said she had not been in contact with them. There being no further public participation, Mayor Goodman moved down to other agenda items.

Request to Permit: The Lincoln Community High School 30th Annual Grand March Saturday, May 4,2019 beginning at approximately 3:30 p.m. Streets to be blocked from Broadway to Mclean Streets:

There being no discussion, the item will be placed on the consent agenda.

Request to Permit: Open Arms Christian Fellowshipannual Family Fun Day at Scully Park Saturday, June 22, 2019 9 a.m. to 5 p.m. Request to block Kickapoo St. to Mclean St. down Clinton,addition to a SK:

Alderman Welch asked what street it was, City Clerk Peggy Bateman stepped in to clarify, it would be the north side of the park. There being no further discussion, the item will be placed on the consent agenda.

Proposal from George Alarm Company, Inc. to provide an alarm system (Panic Button) at The Lincoln Depot which is occupied by The Logan County Tourism Bureau:

Alderman Welch said he could speak to it, saying the Lincoln Depot has had a number of incidents, where travelers have come in and have been loud and boisterous, it has scared and concerned the workers for their safety.The ask is that the city takes the proposal that is in the packet and then install the alarm system at The Lincoln Depot. It would provide an alarm system. Police Chief Paul Adams' team would respond as needed. The ask is that if the city will install the alarm system as an amenity to the property, then the Logan County Tourism Bureau would cover the monthly fee to utilize the services.

Alderman Keller asked what the city's portion would be, it would be $1,200 or so for the installation. Treasurer Conzo suggested covering the costs out of The Hotel/Motel Tax. It would be hooked up as if it were a home security system. Fire Chief Mark Miller weighed in. Alderman Keller asked who would be responsible for maintenance on the hardware etc. Alderman Welch said he thought the other additional monitoring was a part of the setup. There being no further discussion, the item will be placed on the agenda.

Ordinance authorizing Mayor Seth Goodman to have authority to submit a loan application regarding an Illinois Water Pollution Control Plan:

Mayor Seth Goodman said the name on the ordinance just might need to change in two years. There being no further discussion, the item will be placed on the agenda.

Draft agreement for consideration for extension to the Intergovernmental Agreement between the City of Lincoln, Logan County and the Township for Improvements to Fifth Street Road:

City Administrator Kavelman just wanted to share that two things have changed within the agreement. There being no further discussion, the item will be placed on the agenda.

Renewal Premiums for Dental, Life/Accidental Death & Dismemberment and Personal Loss effective May 1,2019:

There being no further discussion, the item will be placed on the agenda.

Departmental Budget Discussion by Fund:

Treasurer Chuck Conzo mentioned updates to the document after talking with Crawford, Murphy & Tilly (CMT}. He said the revisions replace the copy and numbers from the March 25, 2019 document. Hethen moved onto increased sewer rates, that does not include the penalty, they've been running around $10,000 a month,they could be higher.

He also talked about proceeds from Farm Lease/Crop Proceeds. He also delved into Loan Proceeds. Proceeds are based on the amount of work that is done. Proceeds typically come within 30 days. Paying the loan up front could make the fund short.

He talked about the Contract Operation at the Sewer Plant. He then touched on the Sewer Collection System and the amount the city would get in loan proceeds. This is the first of four years for the plan and according to the treasurer-by far the most expensive. Loan repayment will not begin until the 2020-2021 Fiscal Year. It is a long-term control plan.

Alderwoman Bauer wanted to know what he increase in the supplies/office line was about. He said it's due to changing from a quarterly to monthly billing cycle. Any revisions made from here on out will reflect an asterisk as well as share the date on which the change was made.

Treasurer Conze said you will want to go back and talk about certain items, he said there will need to be another budget workshop meeting. He recommended having it on Monday following the regular meeting. He said the next budget workshop meeting should not be nearly as long. This date would be Monday, April 1.Then after that, April 9, is the next COW and it could be on that agenda. It will be published in pamphlet form around April 12, or no later. There will be an advertisement in the local paper as well. He continued from there on future dates for the budget conversation and votes.

There being no further discussion, Mayor Goodman moved to announcements. Announcements:

Mayor Goodman asked if anyone had any announcements.

• Ribbon cutting at Beltone tomorrow, March 27

• The Elks Lodge will have a new restaurant, it will soon be open to the public.
  • Streets Superintendent Walt Landers mentioned pushing off the opening of the landfill until April 17, or April 24, depending on the wet conditions at the site
  • Fire Chief Mark Miller said the new firetruck will reach town on Thursday, March 28
• City Administrator Kavelman said McDonald's sent information about gender equality

Executive Session I2(C)(1) and 2(C)(11) - Personnel and Litigation:

There being no further announcements to come before the council,Alderman Keller made the motion to move into Executive Session under 2(C)(1) and 2(C)(11), seconded by Alderman Dalpoas. City Clerk Peggy Bateman was asked to call roll.

Present:

Alderman Tracy Welch Alderman Ron Fleshman Alderwoman Michelle Bauer Alderman Ron Keller Alderman Jeff Hoinacki Alderman Dayne Dalpoas

Yeas: (6) Alderman Tracy Welch, Alderman Ron Fleshman, Alderwoman Michelle Bauer, Alderman Ron Keller, Alderman Jeff Hoinacki, Alderman Dayne Dalpoas

Nays: (0)

Absent: (2) Alderman Steve Parrott,Alderwoman Heidi Browne

Mayor Goodman said the council would stand at ease as of 7:40 p.m. in order to enter into executive session, he said he did not believe there would be any future business upon reconvening.

Executive Session J 2(C)(1) and 2(C)(11) - Personnel and Litigation:

The council returned to the Committee of the Whole meeting at 8:03 p.m. City Clerk Bateman called roll.

Present:

Alderman Tracy Welch Alderman Ron Fleshman Alderwoman Michelle Bauer Alderman Ron Keller Alderman Jeff Hoinacki Alderman Dayne Dalpoas

Absent:

Alderman Steve Parrott Alderwoman Heidi Browne

Adjournment:

There being no further discussion to come before the City Council of Lincoln, Alderman Welch motioned to adjourn, seconded by Alderman Keller. Mayor Goodman adjourned the meeting at 8:03 p.m.

Respectfully Submitted By:

Alex Williams, Recording Secretary