Council Minutes

Lincoln, Illinois

December 15, 2008

 

Minutes of a regular City Council Meeting held in the Council Chambers of City Hall, Lincoln, IL, on Monday, December 15, 2008.

 

Mayor Davis-Kavelman called the regular City Council Meeting to order at 7:20 p.m.  City Clerk Ms. Riggs called the roll.  There were eight Aldermen present (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs) and  two absent (Alderman Hoinacki and Alderman Prather).   Also present were Department Heads Fire Chief Hulett, Police Chief Erlenbush, City Engineer Mr. Mathon, EMC Manger Mr. Kitzmiller, and Street and Alley Superintendent Mr. Jackson.  Also present were City Clerk Ms. Riggs, Mayor Davis-Kavelman, City Treasurer Mr. Plotner and City Attorney Mr. Bates. 

 

Those present recited the Pledge of Allegiance to the Flag led by Alderman Neitzel. 

 

Mayor Davis-Kavelman called for the Presentation of the Minutes:

Alderman Anderson said I would move to approve the Regular Council meeting minutes of 12/01/08 as presented and Alderman Neitzel seconded it. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Hoinacki and Alderman Prather); motion carried.

 

Mayor Davis-Kavelman asked for the Presentation of Petitions:

City Clerk Ms. Riggs said there were no Petitions to come before the City Council.  

 

Mayor Davis-Kavelman asked for the Presentation of Communications:

 

City Clerk Ms. Riggs read two letters from Comcast. 

 

Mayor Davis-Kavelman said based on Comcast I give this statement usually at least once a month or every other month.  I have received a couple of other phone calls from people wanting information about their Comcast they are not getting the box.  I don’t know what they are talking about anyway I do try and call them back and I explain to them that I need to call Comcast directly rather than the Mayor’s office.  In the meantime while I was talking to a couple of these people they were talking about not getting the soap box maybe I said this a couple of months ago but one station that was a soap that you couldn’t get in the daytime is now is also offered in the evening and that now is available but you have to get the box.  The same way the Catholic channel I think they’ve been on the Catholic mass channel on 20 I think on our channel and they removed that but if you have a special box I don’t know if it’s because of the analog or digital I don’t understand all of that but you get a box for $1.49 or something a month and you can have all of those channels. I just wanted to pass that on to people that are possibly watching.  You can call Comcast to get that straightened out. 

 

 

Lincoln, Illinois

December 15, 2008; Page 2

 

Mayor Davis-Kavelman said also under communications we don’t have that under here but there’s an invitation that I received in the mail to Abraham Lincoln’s Bicentennial Birthday Party.  Since we are the only city in the world that was named for and christened by Abraham Lincoln six short years before he became President of the United States and since Lincoln nor Logan County is mentioned in this as the committee or anything on here as this Abraham Lincoln Association event I think it would be nice if there’s anyone that’s an Alderman or an elected official who would like to go I would like the city represented maybe with a table or two at this nice event on Abraham Lincoln’s birthday on February 12, 2009. It will be at Springfield at the Crown Plaza and I wanted to bring this up to you.  We have to get our reservations off right away but I think I don’t know if we can have it on the agenda two weeks from now.  We can talk about it again on Tuesday and have to call the lady tomorrow to verify that we have a little bit of leeway time.  I was thinking it would be nice if the City Council could go as a representative and we pay for them since we are representing the prestigious our 16th President and even have our spouses go unless you or your significant others and have you know the Alderman or elected official paid for and then we pay for our own spouse and then we both go and get paid for it.  Please get back with me as soon as you can in the next day or two with your decision if you would like to go and in the meantime I will be calling them and asking if we can get two tables or whatever we need if there’s anyone that would like to go but it’s a dinner and that is circulating if you’ve seen that. 

 

Mayor Davis-Kavelman asked for the Presentation of Bids:

City Clerk Ms. Riggs said there were no Bids to come before the City Council. 

 

The Mayor asked for the Presentation of Ordinances and Resolutions:

 

Possible Ordinance Amending the Lincoln/Logan County Enterprise Zone and item 12 A under new business (Approval of request to expand the Lincoln/Logan County Enterprise Zone for International Coal Group Illinois, LLC and related matters including possible Intergovernmental Agreement)

 

Alderman Rohlfs said with the Mayor’s permission I would like to address 7A, 12A and 12C because they are all interrelated.  Mayor Davis-Kavelman said ok.  Alderman Rohlfs said if we would take time to look at those.  Alderman Rohlfs said I would move that we take 7A Ordinance Amending the Lincoln/Logan County Enterprise Zone and 12A also and Alderman Neitzel seconded it.   City Clerk Ms. Riggs called the roll call.  There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Hoinacki and Alderman Prather); motion carried.  Alderman Rohlfs said Mr. Bates we have had copies of this do we need to read this Ordinance.  Mr. Bates said as distributed.  Alderman Rohlfs said would you please read the Committee’s report.  City Clerk Ms. Riggs read the Committee’s report. 

 

 

Lincoln, Illinois

December 15, 2008; Page 3

 

Ordinance Amending the Lincoln/Logan County Enterprise

 

Alderman Rohlfs said I move to accept the Committee’s report and Alderman Neitzel seconded it.  There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Hoinacki and Alderman Prather); motion carried.  Alderman Rohlfs said I move to waive the second reading of the Ordinance Amending the Lincoln/Logan County Enterprise Zone and to approve the Ordinance adopt the Ordinance as distributed and Alderman Neitzel seconded it.  Mayor Davis-Kavelman said we do have Mr. Hamilton here thank you for coming and Mr. Mahler.  City Clerk Ms. Riggs called the roll call.  There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Hoinacki and Alderman Prather); motion carried. 

 

Mayor Davis-Kavelman asked for New Business:

 

Item 12 A under new business (Approval of request to expand the Lincoln/Logan County Enterprise Zone for International Coal Group Illinois, LLC and related matters including possible Intergovernmental Agreement) and Item 12C Approval of fee agreement between the City of Lincoln and ICG Illinois, LLC

 

Mr. Bates said now subject to the Mayor’s approval if you want to move on 12A and 12 C together.  Alderman Rohlfs said I would like to move to approve the request to expand the Lincoln/Logan County Enterprise Zone for International Coal Group Illinois, LLC and related matters including possible Intergovernmental Agreement and the fee agreement between the City of Lincoln and ICG Illinois, LLC.  Mr. Bates said before there’s a second it’s not a possible intergovernmental agreement but the intergovernmental agreement as distributed.  Alderman Rohlfs said I think it’s more appropriate yes and Alderman Neitzel seconded it.  Mayor Davis-Kavelman asked if there was any discussion on the expansion of the Enterprise Zone and the fee that’s involved how much was the fee again how much are we receiving.  Mr. Mahler said $10,000.00 a year.  City Clerk Ms. Riggs called the roll call.  There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Hoinacki and Alderman Prather); motion carried. 

 

Mayor Davis-Kavelman said thank you very much and welcome to the community. 

 

Mr. Mahler said he had given Alderman Henrichsmeyer a comprehensive plan and greenway plan.  I think everybody has one but I will be at the Christmas party on Friday.  I’ve got extra copies they are at my office and if you’ve got any questions I’ll be here on Friday.

 

Mayor Davis-Kavelman said we’re still on the Planning Commission on Thursday.  Mr. Mahler said yes on Thursday. 

Lincoln, Illinois

December 15, 2008; Page 4

 

The Mayor asked for the Presentation of Ordinances and Resolutions:

 

Ordinance for Tax Levy

 

Alderman Rohlfs asked City Clerk Ms. Riggs to read the Committee’s report.  City Clerk Ms. Riggs read the Committee’s report.  Alderman Rohlfs said I move to accept the Committee’s report and Alderman Neitzel seconded it.  Mayor Davis-Kavelman said is there any discussion on the Tax Levy.  There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Hoinacki and Alderman Prather); motion carried.  Alderman Rohlfs said I move to waive the second reading of the Ordinance for Tax Levy and to approve the ordinance as previously read and Alderman Neitzel seconded it. Mayor Davis-Kavelman said is there any discussion regarding this Tax Levy.  Mayor Davis-Kavelman said thank you very much for your work on it Mr. Plotner, Ms. Riggs and Alderman Anderson and Alderman Busby and whoever else worked on this thank you so much.  City Clerk Ms. Riggs called the roll call.  There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Hoinacki and Alderman Prather); motion carried. 

 

Resolution on Economic Recovery Package

 

Alderman Rohlfs asked City Clerk Ms. Riggs to read the Resolution.  City Clerk Ms. Riggs read the Resolution.  Alderman Rohlfs said I would like to go back to the first page next to the last paragraph you said to be replaced and it should be to be repaired.  Alderman Rohlfs said I move to adopt the Resolution on the Economic Recovery Package and Alderman Anderson seconded it.  Mayor Davis-Kavelman said again in a nutshell this is just.  Alderman Rohlfs said Mr. Bates did a lot of work doing some research through our National Cities and National Municipalities and through those resources was able to write the Resolution.  Alderman Rohlfs said did I move that already.  Mayor Davis-Kavelman said you made a motion and it’s on the floor is there any further discussion regarding the Resolution.  Alderman Rohlfs said I need to extend the motion following what Alderman Prather had requested I do think we need to include in there who we send this too so I would like to amend my motion.  Alderman Anderson said she would withdraw her second.  Mr. Bates said ok make your motion.  Mayor Davis-Kavelman said is this to come from the Mayor and the City Council usually I send this out that’s why I don’t know who is this going to again.  Alderman Rohlfs said this is going to go to current and newly elected Congressmen.  Mayor Davis-Kavelman said ok who would be sending this will you be drafting that letter and then I will be signing that usually those kind of things go out under my signature.  Alderman Rohlfs said I think that probably a cover letter would be appropriate with the Resolution.  Mayor Davis-Kavelman said are you going to add that cover letter to this.  Alderman Rohlfs said I would like to move that we adopt the Resolution on Economic Recovery Package and that the Resolution be sent with a cover letter from the Mayor’s office to our current and newly elected Congressmen and Alderman Anderson seconded it. 

Lincoln, Illinois

December 15, 2008; Page 5

 

Resolution on Economic Recovery Package

 

Mayor Davis-Kavelman asked if there was any further discussion.  City Clerk Ms. Riggs called the roll call.  There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Hoinacki and Alderman Prather); motion carried. 

 

The Mayor then asked for the Presentation of Claims, Presentations, Reading, Reference and Reports Thereon:

 

Alderman Anderson made a motion by Roll Call to approve: Finance, Policy & Procedure, Streets and Alleys, Sewer Treatment Plant and Sewers and Drainage, Police, Ordinance and Zoning, Sidewalk, Forestry & Lighting, and Grounds, Buildings & Local Improvements Committees' Reports by roll call and Alderman Neitzel seconded it. Mayor Davis-Kavelman asked if there was any discussion on the bills.  City Clerk Ms. Riggs called the roll call.  There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Hoinacki and Alderman Prather); motion carried. 

 

Mayor Davis-Kavelman then asked for the Presentation of Official Reports:

City Clerk’s Report for November, 2008 was handed out last week’s committee workshop.

 

City Treasurer Mr. Plotner gave an Oral Report for December, 2008.

 

Everyone sang “Happy Birthday” to Mr. Plotner. 

 

Mayor Davis-Kavelman asked for the Presentation of Special Reports:

The written reports by the department heads (Engineering Department’s Report for September, 2008, Operation’s Report for the Sewerage Treatment Plant for November 2008, Lincoln Police Department report for November 2008, Street Superintendent’s Report for November 2008, Engineering Department’s Report for October, 2008, 2008, and Fire Department’s Report for November 2008) are on file.

 

EMC Manager Mr. Kitzmiller gave his oral semi annual report and a copy is on file.

 

Mayor Davis-Kavelman said there was an article in the paper about patching and I thought maybe our Street Superintendent might give us a little that was one of the things you had on your report that you’ve done in November.  You want to mention a little bit about what you’ve done.

 

Mr. Jackson said I don’t know exactly what holes he’s talking there are a lot of wholes out there.  We ran out of mix they were in the process of changing over from summer to winter mix. 

 

 

Lincoln, Illinois

December 15, 2008; Page 6

 

Mr. Jackson said last Friday afternoon we did get our winter mix but before you can put it in the hole it’s got to be a dry whole otherwise it will come right back out so we’re just waiting for a dry day and then we’ll get out there and patch potholes again. 

 

Mayor Davis-Kavelman asked for the Presentation of Unfinished Business:

City Clerk Ms. Riggs said there was no Unfinished Business to come before the City Council.

 

Mayor Davis-Kavelman asked for New Business:

 

Decision on Campus View Drive sewer (tabled 12/01/08)

 

Alderman Neitzel said I would like to remove from the table the decision on Campus View Drive and Alderman Anderson seconded it.  City Clerk Ms. Riggs called the roll call.  There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Hoinacki and Alderman Prather); motion carried.  Alderman Neitzel said I make a motion to deny the decision on Campus View Drive sewer.  Mr. Bates said let’s clarify that you are making a motion you are going to move to deny accepting that sewer on Campus View Drive.  Alderman Neitzel said yes that’s what I want to do and Alderman Anderson seconded it.  City Clerk Ms. Riggs called the roll call.  There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Hoinacki and Alderman Prather); motion carried. 

 

Approval to have letter written to our Congressmen regarding funding for the 5th Street Road project ($6,000,000.00)

 

Mayor Davis-Kavelman said I know this has been an ongoing issue and I know Alderman Busby was working on it so are we letting him have the floor for this. 

 

Alderman Busby said I move for approval to have a letter written by City Treasurer Les Plotner, City Engineer Mark Mathon and EMC Manager Dave Kitzmiller to our Congressman for a grant of $6,000,000.00 for 5th Street Road and the Mayor if she wishes to sit in on the meeting and Alderman Henrichsmeyer seconded it.  Alderman Busby said ok now one of the reasons that I brought this up is because President Elect Obama has come out with a large infrastructure project after he gets sworn into office and I was thinking we want our name first on the agenda for a grant if possible but strictly for a grant.  Mayor Davis-Kavelman said usually those kinds of letters do come out from the Mayor and the City Council is there a reason why we’re doing it made the motion this way.  Alderman Busby said I think its better coming from the City Treasurer when we’re asking for money and we don’t have any. 

 

Mayor Davis-Kavelman said I don’t know ok it’s up to the Council if that’s how you want to vote on it that’s fine. 

Lincoln, Illinois

December 15, 2008; Page 7

 

Approval to have letter written to our Congressmen regarding funding for the 5th Street Road project ($6,000,000.00)

 

Mayor Davis-Kavelman said I do have to ask a question though we did hand out some information tonight to you that before we have a vote on this.  Mr. Smiley our Economic Development Director emailed me just late this afternoon four points and I’ve given all you copies of this that he wanted to do some work on 5th Street Road some construction extension point being $6,609,400.00 I want him to talk about this but and I didn’t want to go further with this but Mr. Kitzmiller and I had talked about something to do in the future I don’t want all of us going in and asking the same thing duplicating.  I don’t know I guess come up Mr. Smiley you’ve got just a few minutes that’s it because we have a motion on the floor. 

 

Mr. Smiley said as a rule of thumb I never read prepared statements.  This is something I would like the City Council to know exactly the information that I received first hand last week.  This letter came to Vicki Clark who is the Senior Vice President for the Economic Development Council of Central Illinois.  This is the group out of Peoria that we’re working with or actually in the process of joining their CEDS.  If it wasn’t for the process that we’re joining their CEDS we would have never known about this project.  We have been informed by the Federal Economic Development Administration that there is a possibility that an Economic Development Stimulus package will be passed shortly before or shortly after Barak Obama is inaugurated with powerful funds being appropriated for Economic Development projects.  We’ve been asked to be prepared with a list of projects that can be started quickly within the first quarter of 2009.  If EDC is designated as economic development district by the EDA representing Peoria, Tazewell, Woodford and Mason Counties and is therefore coordinating this effort in conjunction with Heartland Partnership families and companies in the Tri-County regional planning commission. We need your help to compile this list the competition for these funds will be very aggressive and it is very vital that we take a proactive approach as a region to be prepared as possible in case federal funding does become available for economic development projects.  The projects must be ready to start before July 4, 2009.  The recipient must have control of the property and the property must meet environmental requirements and that there is a strict deadline.  They put this email out Friday there is a strict deadline a ago from Friday of Wednesday, December 17, 2008 to come up with these projects.  What I did was I emailed I sent essentially I put an email out and sent it to the entire partnership which included all the Mayors as well as the county leaders.  I contacted both Bret Aukamp and Mark Mathon and then compiled the following list.  The four projects submitted include the pavement rehabilitation on County Highway 10 to connect the Viper Coal with Illinois State Route 121 the coal mine plans to add 18 new jobs and retain 260 jobs and investing $20M in their facility.  Roadway improvements are needed to provide dependable truck access to the coal mine; full depth and recycling concrete overlay its 9.8 miles and $5.6M.  Project two, a pavement rehabilitation on County Highway 1 providing access between the business district at Mt. Pulaski and Illinois State Route 54 existing roadway is to be widened to current standards then recycle and place to stabilize the road base the narrow roadway serves as a primary access route of the school and local businesses and is 7.5 miles and $50,000.00

Lincoln, Illinois

December 15, 2008; Page 8

 

Approval to have letter written to our Congressmen regarding funding for the 5th Street Road project ($6,000,000.00)

 

Mr. Smiley said project number three is proposed implements improvements consist the complete reconstruction of 5th Street Road from the intersection of Lincoln Parkway extending 1.5 miles west to the bridge over interstate 55.  The urban section roadway will consist of two 12 foot wide lanes and a 12 foot bi-directional turn lane with type b 624 curb and gutter on both sides of the roadway.  Associated storm water and drainage work will be included as well at a project cost of $6.609M which is a bid start date of May 2009.  The final project construct 700 feet a three lane roadway consisting of 1 through lane in each direction with a bi-directional turn, curb and gutter, storm sewers and sidewalks.  Also included is a new intersection at Lincoln Parkway with a traffic signal additional of a southbound right turn lane and a northbound left turn lane.  This project will allow access for commercial light industrial development including possible construction of a new hospital and medical office for a project cost of $1.1M.  These four projects have been described in detail as ready to go as potential opportunities for federal funding through the EDA.  Any other types of funding that the federal government can come up with would be great and there are other departments according to the Department of Transportation and other major federal departments that do their own funding.  This is for economic development and we geared these projects as benefiting economic development and that’s the flavor on why we’re doing this.  I do not two weeks ago gauge as I was reading the news like everyone else thinking about how we could engage in the federal stimulus package this kind of fell in our lap and was a very narrow opportunity for us to actually get proactive for a short window and again I’ve got to be my deadline is Wednesday at 5:00 p.m. and I’m just waiting if there are any questions or objections. 

 

Alderman Neitzel said I did not hear Logan included in your, I heard Tazewell, Mason I did not hear Logan.  Mr. Smiley said correct technically we have not joined with the CEDS but they’re extending their courtesy to include Logan County as part of that process.  Alderman Neitzel said I don’t like that idea because they aren’t going to look at ours if we’re not even part of it.  Mr. Smiley said we’re going to be finalizing the CEDS by February the Peoria CEDS first of all they Executive Board approved us and they’re full board approved us so now we are putting together now we are basically the process is to probably January or February have the regional meetings around the county to basically compile the list of projects that will go for all federal projects in the next ten years and that process just has to be approved in Chicago and that process will be a formality at that point.  Alderman Neitzel said I don’t like Mr. Smiley because we’re not in they are going to take care of Peoria and Mason and Tazewell and because we’re not part of that they’re not going to look at our stuff.  Mr. Smiley said if they don’t look.  Alderman Neitzel said that is my fear.  Mr. Smiley said let me also go out and say this if they don’t look at us then there’s been no harm. 

 

Alderman Neitzel said yes there is because we’re getting ready for our self asking for 5th Street.  If we’re going to ask for 5th Street and you ask for 5th Street.  

 

Lincoln, Illinois

December 15, 2008; Page 9

 

Approval to have letter written to our Congressmen regarding funding for the 5th Street Road project ($6,000,000.00)

 

Mr. Smiley said we can take 5th Street off the list.  Mayor Davis-Kavelman said that’s my question we have two issues here one you posed it for $6M and that is on the in the motion to do this for 5th Street and then you’re coming in with something that’s $6,609,000.00 we probably need to be correct on the amount we’re asking but how does the Council feel about duplicating these requests. 

 

Alderman Neitzel said no.  Mayor Davis-Kavelman called on Alderman Busby. 

 

Alderman Busby said Mayor you are really not duplicating you are really duplicating with regard to the county.  This is the county that he is asking for it’s not specific for the City of Lincoln.  We are asking to get our city first on the list is what we’re asking for and whether it’s $6M I guess I did put $6M, right Mrs. Riggs in the motion. 

 

Mrs. Riggs said um hum.  Alderman Busby said because the last I heard it was just under $6M.  Mayor Davis-Kavelman said my point is that we would ask them to remove it from there.  Alderman Busby said no, absolutely not.  Mayor Davis-Kavelman said if the money coming out.  Alderman Busby said there’s a possibility that it could come from a different department as Mr. Smiley has just said and he’s done an excellent job and I have nothing against Mr. Smiley.  Mayor Davis-Kavelman said right. 

 

Alderman Busby said I don’t think we’re overlapping or colliding with each other we’re just doing this as a city on our own.  Mr. Smiley is doing it as a county. 

 

Mayor Davis-Kavelman said ok.  Alderman Busby said out of the county contract that is his job to take care of.  Mayor Davis-Kavelman called on Alderman Rohlfs.  Alderman Rohlfs said Mr. Smiley as I look at all four of these and should a decision be made they would not have to do all of these projects they could pick and choose each one or the ones that they wanted to do.  Mr. Smiley said correct.  Alderman Rohlfs said would they also which doesn’t seem like the normal habit to me with a lot of these does one agency look at another agency so if what Alderman Busby was proposing and we ended up with $12M would they take that away from us. 

 

Mr. Smiley said essentially what you’re talking about is different pots of money and they will not have two different departments overlapping the funding of one project and we’re doing as a region as the Peoria Region.  There will be opportunities there but the question is where should those opportunities go, should they go to Peoria, should they go to Tazewell and you know the bulk of what is going to happen in this region is going to go to Peoria just because of population numbers.  Just like in Capital Goal this $25M Capital bill there is only project in there for Logan County.  Without anything we’re completely ignoring the CEDS altogether we would get nothing.  This is our opportunity to at least put our foot in the door and maybe one maybe two of these projects I don’t know if all four will be approved there will be some packaging that’s done.

Lincoln, Illinois

December 15, 2008; Page 10

 

Approval to have letter written to our Congressmen regarding funding for the 5th Street Road project ($6,000,000.00)

 

Mr. Smiley said there will be a lot of negotiations that will be done but this puts our foot in the door.   Alderman Rohlfs said who would be doing that negotiating. 

 

Mr. Smiley said we would want our elected officials to get involved at that point as well.  We will do this as a team my job is kind of like a liaison.  I’ve got no power I mean I work for all the municipalities and the county and the cities and what I do is I try to facilitate meetings and I try to bring projects forward by bringing in the players.  If Lincoln in this case goes it alone can you be successful but would you be more successful in conjunction with the county and working in support of the Peoria region and my answer to that is yes. 

 

Mayor Davis-Kavelman said I have two concerns still usually these letters Alderman Busby no offense but if the City Council wants it that way to come from the Treasurer and our City Engineer and our City Sewers Treatment Plant to write the letter that is fine but usually it has carried more weight when its coming from the Mayor and the City Council as we have always done.  That’s on the floor as his motion.  The second thing is I would be more comfortable if I knew for sure which pots of money these were coming out of these two things if we go ask for this. Secondly, or thirdly the Council had talked with an administrator of the hospital who is not asking for any kind of funding and the 5th Street Road Project we’ve been working on since 2001 I know for sure and that’s been one of our priorities and if we go since these are two projects within the city and we go get one because it’s less money than the other and they work on the hospital when its kind of a moot point we’ve not asked or not asking for any kind of funding for the hospital project. 

 

Mr. Smiley said there’s a point that I want to make sure that we’re clear on as well.  The intersection and roadway project involving the property owned by the hospital is for future development which may include the new hospital.

 

Mayor Davis-Kavelman said right what I’m saying is we’ve already talked to an administrator from hospital and he’s not asking for the city to give him anything on the roadway or to upgrade anything the hospital would do that themselves.  It’s ok as economic development if the money would come in if he could help the hospital but we don’t want it to take away from our city who is asking for money which has been a priority for us for the 5th Street Road project.  I might be speaking for the Council and I don’t want to do that but are we sending a mixed message if you know the legislators do get together and talk about these things I don’t want to mislead someone or ask for something for the 5th Street road money because they make it just a null and void it and they give the money for the hospital. 

 

Mr. Smiley said these are actually these are separate types of projects if it came down to. 

 

 

Lincoln, Illinois

December 15, 2008; Page 11

 

Approval to have letter written to our Congressmen regarding funding for the 5th Street Road project ($6,000,000.00)

 

Mr. Smiley said this just came out a week ago so there’s really they haven’t really laid down the criteria how they are evaluating these projects one of the things that I would come back and do is I suggest you know if we had to pick let’s put together a ranking system of these four projects we can do that as well.  That is something we would want to get the county involved with as well as the partnership whoever is in it involved the county is determined how we want these projects.  5th Street Road being the only approved project on the capital bill gives it huge weight in terms of people getting behind us so it’s not just the City of Lincoln saying this is an important project it is the state part of it being approved as a capital bill it is a very important project. 

 

Mayor Davis-Kavelman called on Alderman Busby.

 

Alderman Busby said a lot of the grants and I’m not sure about CEDS or not but on the capital bill are grants from the federal government matched by the state.  They have been fighting for that for three years now and our good Governor just won’t come up with anything and now I don’t think he’s going to for another 60-90 days whatever it takes to get rid of him.  I’m looking for strictly federal money here.  I’m not looking for a match with the state or a match with the city strictly a grant. 

 

Mayor Davis-Kavelman said yes Alderman Henrichsmeyer. 

 

Alderman Henrichsmeyer said I think the more we ask the better I would much rather us have one CR project before them twice in the decision you know rather than only once.  Often times the right hand does not know what the left hand is going to do. 

 

Mayor Davis-Kavelman said alright ok.  Alderman Rohlfs said Mayor Davis-Kavelman I was wondering where the negotiations comes in if it gets to the point where you have to negotiate these items then it’s back to the city is that what I understood you to say.  Alderman Henrichsmeyer said the county right. 

 

Mr. Smiley said you are talking with the exception of the hospital which obviously is in the City of Lincoln and the other two projects are in the county.  I don’t know how you would determine those rankings.  I would gather that this is a major project now there is a match the federal government is requiring a 50% match on these projects. 

 

Mayor Davis-Kavelman said 50% so this is a federal and local funding. 

 

Mr. Smiley said or it can be state.  If the feds are willing to say that they are willing to do this project it could leverage us in terms of talking to IDOT and to get some of these additional funds in a matching situation whereas this capital bill is pointed out.

 

Lincoln, Illinois

December 15, 2008; Page 12

 

Approval to have letter written to our Congressmen regarding funding for the 5th Street Road project ($6,000,000.00)

 

Mr. Smiley said I can’t guarantee the success of the capital bill but here you would have an opportunity to get a DBA project done and let’s leverage some (couldn’t hear).

 

Mayor Davis-Kavelman said we’re all in agreement that these are separate that we are trying to pull this money out of.  Well I ok I just know how when we were working on the LDC thing we were working as a city and then we had another group in the community that thought they should go because we were not working quick enough and it got down to Springfield and they said what’s going on you’re coming from the same community asking for stuff.  I just don’t want us repeating something like that that they don’t because they all do work but if you think these are separate funds let’s go for it. 

 

Mr. Smiley said mayor this is again it is almost like a one the way they are describing this is a one time shot.  I hate to put something together in a week and a half and move so quickly without discussion with and to do this individually with communities is the way we have had to do this.  This is not an ideal situation I would rather have months and months of planning meeting with public hearings. 

 

Mayor Davis-Kavelman said that is fine.  Alderman Rohlfs said this is due from your office on Wednesday.  Mr. Smiley said Wednesday is the absolute deadline I had already submitted this list in today I received the mayor’s telephone call about tonight’s meeting people are essentially waiting on my phone call before formally submitting it out.  Mayor Davis-Kavelman said Alderman Busby do you still want to keep your motion as it was.  Alderman Busby said yep. 

 

City Clerk Ms. Riggs called the roll call.  There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Hoinacki and Alderman Prather); motion carried. 

 

Decision on the 1999F250 Truck at the Sewerage Treatment Plant

 

Alderman Neitzel said I make a motion to table and Alderman Anderson seconded it.  City Clerk Ms. Riggs called the roll call.  There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Hoinacki and Alderman Prather); motion carried. 

 

 

 

 

 

Lincoln, Illinois

December 15, 2008; Page 13

 

Change order on the Street patching contract to extend deadline for completion to April 15, 2009

 

Alderman Neitzel said we have a change on the completion date of December 12, 2008 because the work has been completed so I’m making my motion to change the order on the Street patching contract to extend deadline to December 12, 2008 and Alderman Anderson seconded it.  Mayor Davis-Kavelman said is there any discussion on the change order and called on City Engineer Mr. Mathon.  Mr. Mathon said as Alderman Neitzel pointed out the date on that is last Friday and that is the day that the work was completed so having it on the agenda I just wanted to make sure we had the ability to extend it if necessary and again as it turns out at this point it’s merely a formality so that all of our records reflect what happened.  City Clerk Ms. Riggs called the roll call.  There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Hoinacki and Alderman Prather); motion carried. 

 

Decision on the December 23, 2008 Committee Workshop

 

Alderman Busby said I move for approval to cancel the committee workshop meeting of December 23, 2008 and Alderman Armbrust seconded it.  Mayor Davis-Kavelman said the reason being.  Alderman Rohlfs said that would move no committee meeting until the second week in January and I thought you had mentioned earlier something about wanting an approval at the next committee meeting.  Mayor Davis-Kavelman said oh you mean for this thing oh that will be getting pretty close.  Alderman Rohlfs said I’m not sure if we wait until then it would be too far.  Mayor Davis-Kavelman said no we have to wait two weeks we can’t vote next week.  Alderman Rohlfs said I’m afraid it might be too late to get reservations.  Mayor Davis-Kavelman said right so what do we want to do on that and called on Alderman Busby.  Alderman Busby said if there’s anything to get put on the agenda for January 5th you have to contact Ms. Riggs by December 31st so she can get it on the agenda and get it out to everybody.  Ms. Riggs said the morning of.  Alderman Busby said the morning of yes please by noon December 31, 2008.  City Clerk Ms. Riggs called the roll call.  There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Hoinacki and Alderman Prather); motion carried. 

 

Mayor Davis-Kavelman said ok I have two things real quick.  We went back under communications we didn’t have that issue but I guess Alderman Tibbs brought up an issue last week we will move forward and (tape changed) I will contact them tomorrow and since you need to get the reservations in I will make a decision that we go.  I can use it out of my bicentennial commission funds or my Heritage Days because this is something once in a lifetime we get invited to. 

 

Mr. Bates said I believe that is a black tie event.  Mayor Davis-Kavelman said or business attire.  Mr. Bates said usually its black tie.  Mayor Davis-Kavelman said does anyone have a problem with me doing that I know we can’t vote ok let me know if you would like to go. 

Lincoln, Illinois

December 15, 2008; Page 14

 

Alderman Busby made a motion to adjourn and Alderman Neitzel seconded it.  There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Horn, Alderman Neitzel, Alderman Rohlfs, and Alderman Tibbs), zero nays, and two absent (Alderman Hoinacki and Alderman Prather); motion carried. 

 

The City Council Meeting was adjourned at 8:25 p.m.

 

Respectfully Submitted By:

 

 

Risa Riggs

 

Minutes as recorded in this document were approved by a vote of the City Council on January 5, 2009.

 

Melanie J. Riggs, City Clerk

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