COMMITTEE OF THE WHOLE MEETING

Lincoln City Hall, Council Chambers 700 Broadway Street ILincoln, Illinois

Tuesday, April 9,2019

The Committee of the Whole Meeting of the City Council of Lincoln was called to order by Mayor Seth Goodman at 7 p.m., with proper notice given. City Clerk Peggy Bateman took roll.

Present:

Alderman Steve Parrott Alderman Tracy Welch Alderman Ron Fleshman Alderwoman Michelle Bauer Alderman Ron Keller Alderwoman Heidi Browne Alderman Dayne Dalpoas

Staff Present:

City Administrator Elizabeth Kavelman City Clerk Peggy Bateman

City Attorney John Hoblit Treasurer Chuck Conzo Fire Chief Mark Miller

Police Chief Paul Adams

Building and Safety Officer Wes Woodhall Streets Superintendent Walt Landers Greg Pyles, Veolia Project Manager

Absent:

Alderman Jeff Hoinacki

Presiding:

Mayor Seth Goodman

Public Comment:

Mayor Goodman called upon citizens registered to speak. Mr. and Mrs. Lessen came forward, calling for a follow-up meeting on April 25 relating to their Pekin Street sewer problems. Alderman Dalpoas agreed, the meeting would be at 5 p.m. Mr. Lessen also mentioned members of the public are interested in attending to discuss the deterioration of the city's water mains. Both Aldermen Dalpoas and Welch wanted to keep the meeting between the Lessens and them first and foremost. They thanked the Aldermen for their time. There being no further public participation, Mayor Goodman moved down to other agendaitems.

Morgan Gleason,Logan County Tourism Director - Quarterly Report, Q1 2019:

Logan County Tourism Board Director, Morgan Gleason came forward saying the board is still on good terms with their grants. They gave a grant for events in neighboring towns within the county.They would like to build welcome centers at the entry to each town-Elkhart, Mount Pulaski etc. They are working on

advertising and have a statue on loan from State Bank of Lincoln. There will be an event on Saturday, Sept. 21, where people will attempt to break the record of people who look like President Abraham Lincoln.There are certain requirements for this.

The Hotel/Motel Tax is up 11percent from the third quarter of last year, she said this was great. Alderman Keller wanted to follow up on the Lincoln gathering. He thought the idea needed to be shared with a Lincoln group at their next meeting. He then brought up the idea of a welcome bag for college students, as a way to promote things in and around the county.

Logan County Tourism Lease Agreement:

The board has no changes on the lease agreement, she said it was good on their end. Alderwoman Bauer said she did not read it,she was comfortable last time, but asked if changes needed to be made based on the security system. The only change in the agreement are the dates. The agreement will be for another year.Alderman Welch asked that it be placed on the agenda for next week.

NationalRailsplitting Festival 2019 1 Request for funding of $1,500:

Alderwoman Browne asked if this is something the councilwould ask the tourism bureau to cover moving forward as the structure of the funding had changed. Treasurer Conze weighed in, saying this is something the city has consistently sponsored for years. She wanted to ensure they were doing things consistently moving forward. The item will be placed on the agenda.

Proclamation - Arbor Day Celebration April 26, 2019:

There being no questions, the item was placed on the agenda.

Dedication of Beck Dr. to the City of Lincoln:

This was refereed to Mr. Wes Woodhall, he and Mr. Walt Landers were approached by the owners of Becks,the station owners would like to dedicate the drive to the city. There are a couple of trouble shots, they have agreed to cut them out and replace them to their satisfaction.The plats and the satisfaction of the mortgages are already to city code. Everything is up to par.As far as their point, they have no issues.

Theitem will be placed on the agenda. Attorney Hoblit wanted to ensure it was that the city would accept this after the work was satisfactorily satisfied and completed. Alderman Parrott said the owners would not complete repair work, without the guarantee that the city would take the drive. Mr. Woodhall said at this point it is probably just an agreement. It would be contingent on the repairs/satisfaction of them.

Award of Contract for the Mowing of Nuisance Properties in the City of Lincoln:

Mr. Wes Woodhall said the department is tasked with the upkeep of several properties throughout town­ weather abandoned, vacant, etc. Mr. Jean Mehan is the only person who submitted a bid for these services. Alderman Keller asked about a second person that was previously used as a backup. Mr. Woodhall said at this point no one else was interested.He did not foresee there being an issue in finding someone else in a pinch as needed. These requests for bids are submitted to the paper. The item will be placed on the agenda.

Jefferson Street Bridge replacement bid approval:

Mr. Walt Landers said this bridge is at the end of its life, it was built in 1965 and its load rating has been reduced to 22 tons,it may need to be shut down.Illinois DOT has advised the replacement of this bridge. Engineering estimates from Farnsworth Group is $442,000.The lowest estimate was $414,932. The next bid was $519,176.26. And also one for $436,372.22 and $482,885. Mr. Landers advised accepting the low bid in order to move forward with the project. The item will be placed on the agenda.

Request for promotions to go into effect with retirement of Fire Chief Mark Miller

Chief Mark Miller wanted to move forward with appointments-with the promotion of Chief Danovsky . Other promotions would.be assigned as well.A vacancy will also open up.·He needed approval to reach out and start contacting the next in line on the list for hire. The item will be placed on the agenda. The appointments and promotions were all taken into consideration before the budget.

Discussion of FY 2019-2020 Budget:

Treasurer Conzo began, saying non much had changed.There was a line in the Building and Grounds budget that had been increased, per the request of the council. He also revised a line on page one, Municipal Retirement Contributions. This increased by about $17,000. It was a projection. He did not anticipate any other changes, but minor changes.

Alderman Keller asked about the Railsplitter Festival-there was a line through the current draft budget lineitem for this festival. He was not sure why there was a line through this. The dollars had been moved from Economic Development to the festival. There being no further questions, the council moved to announcements.

Announcements:

Mayor Goodman asked if anyone had any announcements.

• Special Meeting on April 23, prior to the meeting
• Area Disposal, monthly garbage rate is increasing, $15.54 per month and $13.83 for senior citizens
• Area Disposal pickup dates have changed
• There are options for monthly and quarterly billing
  • There was a home collapse on the corner of 1oth and Chestnut Streets, it was a total collapse. People were trapped in the home, but able to get out with minor injuries
• City cleanup will be held on May 4,it is a drop-off cleanup, not curbside pickup,it will take place at the Municipal Services Building on Limit Street
• Electronics Recycling will be held at the Logan County Fairgrounds on Saturday, April 13, people should bring a picture l.D. with them

Executive Session 2(c)(1):

There being no further announcements to come before the council,Alderman Dalpoas made the motion to move into Executive Session under 2(C){1), personnel, seconded by Alderman Welch. City Clerk Peggy Bateman called roll.

Present:

Alderman Steve Parrott Alderman Tracy Welch Alderman Ron Fleshman Alderwoman Michelle Bauer Alderman Ron Keller Alderwoman HeidiBrowne Alderman Dayne Dalpoas

Absent:

Alderman Jeff Hoinacki

Yeas: (7) Alderman Steve Parrott, Alderman Tracy Welch, Alderman Ron Fleshman, Alderwoman Michelle Bauer, Alderman Ron Keller,Alderwoman Heidi Browne, Alderman Dayne Dalpoas

Nays: (0)

Absent: (1) Alderman Jeff Hoinacki

Executive Session I2(C)(1):

The council took recess from the Committee of the Whole meeting at 7:35 p.m. in order to enter Executive Session. Mayor Goodman announced that there would be no further business upon adjourning from Executive Session.                                                                                                                                              ·

Adjournment:

The Councilreturned from Executive Session at 8:09 p.m. There being no further discussion to come before the City Council of Lincoln, Alderman Fleshman motioned to adjourn, seconded by Alderwoman Browne.Mayor Goodman adjourned the meeting at 8:10 p.m.

Upcoming Meetings:

City Council: Monday April 15, 2019 at 7 p.m.

Committee of the Whole: Tuesday, April 23, 2019 at 7 p.m.

Respectfully Submitted By:

Alex Williams, Recording Secretary

4 ITuesday, April 9, 2019