Council Minutes

Lincoln, Illinois

January 20, 2009

 

Minutes of a regular City Council Meeting held in the Council Chambers of City Hall, Lincoln, IL, on Tuesday, January 20, 2009.

 

Mayor Davis-Kavelman called the regular City Council Meeting to order at 7:20 p.m.  City Clerk Ms. Riggs called the roll.  There were eight Aldermen present (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, and Alderman Rohlfs) and  two absent (Alderman Prather and Alderman Tibbs).   Also present were Department Heads Fire Chief Hulett, Police Chief Erlenbush, EMC Manger Mr. Kitzmiller, and Street and Alley Superintendent Mr. Jackson.  Also present were City Clerk Ms. Riggs, Mayor Davis-Kavelman, City Treasurer Mr. Plotner and Assistant City Attorney Mr. Blinn Bates. 

 

Those present recited the Pledge of Allegiance to the Flag led by Alderman Henrichsmeyer.  Mayor Davis-Kavelman asked for a moment of silence on behalf of our United States. 

 

Mayor Davis-Kavelman called for the Presentation of the Minutes:

Alderman Anderson said I would move to approve the Regular Council meeting minutes of 1/05/09 as presented and Alderman Neitzel seconded it. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, and Alderman Rohlfs), zero nays, and two absent (Alderman Prather and Alderman Tibbs); motion carried.

 

Mayor Davis-Kavelman asked for the Presentation of Petitions:

Alderman Hoinacki said I move to approve the sidewalk petition for 527 8th Street with the final dimensions to be at the discretion of the Street Superintendent with the work to be done at the expense of the city by Helen Cart and Alderman Rohlfs seconded it.  City Clerk Ms. Riggs called the roll call.  There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, and Alderman Rohlfs), zero nays, and two absent (Alderman Prather and Alderman Tibbs); motion carried.

 

Mayor Davis-Kavelman asked for the Presentation of Communications:

 

City Clerk Ms. Riggs read a letter from Comcast. 

 

Mayor Davis-Kavelman said she had received some information by Fed Ex from Goody's LLC.  Ms. Riggs said to add to the stack that I have already given. Mayor Davis-Kavelman said she would hand this over to our City Attorney to review. 

 

Mayor Davis-Kavelman said here comes our fun time to do our Census for the decade.  I don’t know if we'll just leave that so the next Mayor can assign someone as we are so close or we can talk about it. 

 

Lincoln, Illinois

January 20, 2009; Page 2

 

Mayor Davis-Kavelman asked for the Presentation of Bids:

City Clerk Ms. Riggs said there were no Bids to come before the City Council. 

 

The Mayor asked for the Presentation of Ordinances and Resolutions:

 

Ordinance Amending Section 1-17-4(B) of the City Code of the City of Lincoln

 

Alderman Rohlfs asked City Clerk Ms. Riggs to read the Committee's Report. City Clerk Ms. Riggs read the Committee's Report.  Alderman Rohlfs said I move to approve the Committee’s report and Alderman Neitzel seconded it.  There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, and Alderman Rohlfs), zero nays, and two absent (Alderman Prather and Alderman Tibbs); motion carried.  Alderman Rohlfs said I move to waive the second reading of the Ordinance Amending the Lincoln/Logan County Enterprise Zone and to approve the Ordinance Amending Section 1-17-4(B) and grandfathering the Helitech Project under the previous ordinance which waives the sewer tap fee and Alderman Neitzel seconded it.  Mayor Davis-Kavelman said is there any discussion on this issue.  Alderman Rohlfs said I simply would like to make Alderman Busby go ahead.  Alderman Busby said I don't know if the to waive the sewer tap fees if you shouldn’t include in your motion the Enterprise area otherwise other companies will come in and say you waived it for them but because they are in the Enterprise it was automatic under our old ordinance and this is taking that out.  Alderman Busby said I would suggest well in fact I will amend the motion to include in that motion that it was formerly and Enterprise Zone area for sewer taps.  Alderman Neitzel said only.  Alderman Busby said only.  Mayor Davis-Kavelman asked if there was a second.  Alderman Henrichsmeyer said he would second it.  Mayor Davis-Kavelman said Alderman Anderson.  Alderman Anderson said I am confused I thought the water tap reimbursement that we were waiving.  Alderman Busby said that is in 12 (E).  Alderman Rohlfs said that is also.  Alderman Henrichsmeyer said we are doing that as well.  City Clerk Ms. Riggs called the roll call on the Amendment.  There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, and Alderman Rohlfs), zero nays, and two absent (Alderman Prather and Alderman Tibbs); motion carried.  Alderman Rohlfs said under the discussion on the motion I was going to say that I had talked to Mr. Bates about this after the meeting and he said to make sure it was understood it was in our records that this was only for Helitech and only at this time so that was going to be part of my discussion if that will help clarify that's fine.  City Clerk Ms. Riggs called the roll call on the motion.  There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, and Alderman Rohlfs), zero nays, and two absent (Alderman Prather and Alderman Tibbs); motion carried. 

 

 

 

 

 

Lincoln, Illinois

January 20, 2009; Page 3

 

The Mayor then asked for the Presentation of Claims, Presentations, Reading, Reference and Reports Thereon:

 

Alderman Anderson made a motion by Roll Call to approve: Finance, Policy & Procedure, Streets and Alleys, Sewer Treatment Plant and Sewers and Drainage, Police, Ordinance and Zoning, Sidewalks, Forestry & Lighting, and Grounds, Buildings & Local Improvements Committees' Reports by roll call and Alderman Neitzel seconded it. Mayor Davis-Kavelman asked if there was any discussion on the bills.  City Clerk Ms. Riggs called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, and Alderman Rohlfs), zero nays, and two absent (Alderman Prather and Alderman Tibbs); motion carried. 

 

Mayor Davis-Kavelman then asked for the Presentation of Official Reports:

City Clerk’s Report for December, 2008 was handed out for last week’s committee workshop.

 

City Treasurer Mr. Plotner gave an Oral Report for December, 2008.

 

Mayor Davis-Kavelman asked for the Presentation of Special Reports:

The written reports by the department heads (Operation’s Report for the Sewerage Treatment Plant for December 2008, Engineering Department’s Report for November, 2008, Street Superintendent’s Report for December 2008, and Fire Department’s Report for December 2008) are on file.

 

Mayor Davis-Kavelman asked for the Presentation of Unfinished Business:

City Clerk Ms. Riggs said there was no Unfinished Business to come before the City Council.

 

Mayor Davis-Kavelman asked for New Business:

 

Decision on the 1999F250 Truck at the Sewerage Treatment Plant

 

Alderman Neitzel said I would like to leave that on the table. 

 

Mayoral Appointment to the Lincoln Planning Commission (tabled 1/5/09)

 

Mayor Davis-Kavelman said it was tabled January 5, 2009 in the meantime a long time commissioner who has been very dedicated to this community and I don't want to accept his resignation but he wants to, Don Vinson has submitted his resignation due to some health problems.  I have really valued his expertise on things and he really has done a very good service to our community but that leaves an opening now on the Planning Commission so at this time I would like to entertain a motion I would like to put Richard Logan on the Planning Commission.

 

Ms. Riggs said it needs to come off the table.  Mayor Davis-Kavelman said you're right come off the table please. 

Lincoln, Illinois

January 20, 2009; Page 4

 

Mayoral Appointment to the Lincoln Planning Commission (tabled 1/5/09)

 

Alderman Rohlfs said we could we please take the appointment to the Lincoln Planning Commission that was tabled on January 5, 2009 off the table and Alderman Neitzel seconded it. City Clerk Ms. Riggs called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, and Alderman Rohlfs), zero nays, and two absent (Alderman Prather and Alderman Tibbs); motion carried.  Mayor Davis-Kavelman said I’m sorry I overstepped my authority here and said I would like to ask for Richard Logan to be one of our new Lincoln Planning Commissioners.  Alderman Busby said so moved and Alderman Rohlfs seconded it.  Mayor Davis-Kavelman said everyone knows who I mean when I say Richard Logan right there are two Richard Logan's this is the former County Board Chair.  City Clerk Ms. Riggs called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, and Alderman Rohlfs), zero nays, and two absent (Alderman Prather and Alderman Tibbs); motion carried. 

 

Council decision on Heritage Days

 

Alderman Busby said I move to table and Alderman Anderson seconded it. City Clerk Ms. Riggs called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, and Alderman Rohlfs), zero nays, and two absent (Alderman Prather and Alderman Tibbs); motion carried.  

 

Approval of letter to be written by Fire Chief and signed by the Mayor to U.S. Representatives and Senators in regard to funding a new fire station

 

Alderman Busby said I move for a letter to be written by the Fire Chief and signed by the Mayor to U.S. Representatives and Senators in regarding to funding for a new fire station and Alderman Armbrust seconded it.  Mayor Davis-Kavelman asked if there was any discussion.  Alderman Busby said I believe the chief would like to have a word.  Mayor Davis-Kavelman said Fire Chief. 

 

Fire Chief Hulett said just a few comments.  This came up last week fairly sudden last week.  A couple of issues obviously with the new leadership in DC the federal money if we can get any part of that to help us fund the fire station we should go after that.  Mr. Smiley has given me some input and he's offered to help me look for grant money and I realize this is probably going to take several years to actually to get some money before we decide to build a fire station and where do we build it.  Do we renovate the existing one?  We also have a lot of growth issues on the West end that at times it takes us 7-8 minutes to get out there.  The priority right now is a station.  We have a new rig coming into town tomorrow basically I have no room to put it in our fire station unless I move our existing aerial truck to Hamilton Street. 

Lincoln, Illinois

January 20, 2009; Page 5

 

Approval of letter to be written by Fire Chief and signed by the Mayor to U.S. Representatives and Senators in regard to funding a new fire station

 

Fire Chief Hulett said that creates issues for Mr. Jackson we share that public works along with the police department.  Basically we have equipment in three buildings and that affects our ability to respond quickly.  This building from all of my research is the oldest functioning station in the State of Illinois.  It is 113 years old a lot of history but it was designed for horses we can barely fit our fire trucks in the station.  It's tough to maneuver in the fire station and there are structural issues with the fire station.  There are ongoing maintenance issues with the fire station and realistically it is going to take several years to fund this if we can fund it and my suggestion not only should we ask the federal people for help but we should also ask the state legislators and government for help.  Taylorville recently built a new fire station to replace a 1977 fire station and it was all because of space they got $1M from the feds and the state through some lobbying and with the legislators and like I said that takes some time.  They also raised their telecommunication tax to help pay for that facility and it not only affected the fire station.  The police department moved in the old fire station because they had space issues. City Hall moved into the old police station because they had space issues and that all included renovation costs and obviously our need is a fire station you know.  You've seen the station it's we try to maintain it the best we can but there's really only so much we can do with it now is the time to start looking.  At least the long range plan for where to put a station what size we need you know. Where do we put all of our apparatus?  How do we provide the best coverage for the city those are all things we need to look at.    

 

Mayor Davis-Kavelman said the only thing I'm concerned about is the protocol again when we've asked for funding we've always had it voted on by the City Council with their names on there or listed on there as by Mayor and City Council.  Do you still want it to be done by the Fire Chief and me I think it would carry a lot more weight with the Aldermen.  You don't have to have all of the names on there but say by the City Council, Fire Chief and Mayor.  That's up to you. 

 

Alderman Busby said that's fine with me. 

 

Mayor Davis-Kavelman said it looks like you have voted on it then.  We have a motion on the table do you want to add that with the Aldermen include on the very bottom by City Council. 

 

Alderman Busby said I will amend my motion to include the City Council as signature on the letter.  Mayor Davis-Kavelman said do you want all the Aldermen put on there.  Alderman Busby said if you think it's necessary.  Mayor Davis-Kavelman said if we have to just add them in the text as by vote by the City Council.  Mayor Davis-Kavelman asked Alderman Armbrust if that was acceptable.  Alderman Armbrust seconded it. 

 

 

 

Lincoln, Illinois

January 20, 2009; Page 6

 

Approval of letter to be written by Fire Chief and signed by the Mayor to U.S. Representatives and Senators in regard to funding a new fire station

 

City Clerk Ms. Riggs called the roll call for the amendment. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, and Alderman Rohlfs), zero nays, and two absent (Alderman Prather and Alderman Tibbs); motion carried.   City Clerk Ms. Riggs called the roll call for the motion.  There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, and Alderman Rohlfs), zero nays, and two absent (Alderman Prather and Alderman Tibbs); motion carried.  

 

Council approval of waiver for water reimbursement for Helitech

 

Alderman Rohlfs said I move that we approve the water main reimbursement for Helitech and Alderman Neitzel seconded it.  Mr. Blinn Bates said if they purchase.  Mayor Davis-Kavelman said ok Counsel says if they purchase the property are you adding that into your motion.  Mr. Blinn Bates said it's the property in question where the ordinance is involved.  Alderman Neitzel said yes we will add that.  Mayor Davis-Kavelman said is that ok with you Alderman Rohlfs.  Alderman Rohlfs said I want to make sure I understood what Mr. Blinn Bates said because he was talking with you and I didn't get the whole comment.  Mr. Blinn Bates said we're talking about the same property they purchase in the ordinance you approved on.  Alderman Rohlfs said the water main on.  Mr. Blinn Bates said I was just saying the motion should probably include if they purchase the property.  Alderman Rohlfs said yes let's add that to the motion.  Mayor Davis-Kavelman said do we have any idea how much this reimbursement is worth.  Alderman Busby said $1,500.00 I believe is what it was mayor, am I right Mr. Smiley.  Mr. Smiley said the sewer is $1,500.00 and the water is about $5,300.00.   City Clerk Ms. Riggs called the roll call. There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, and Alderman Rohlfs), zero nays, and two absent (Alderman Prather and Alderman Tibbs); motion carried.  

 

Mayor Davis-Kavelman said thank you Mr. Smiley very much for your work on this and you will go forward on that correct.  Mr. Smiley said I am pretty optimistic that we will have a very positive update here in the next couple of weeks.   

 

Alderman Busby made a motion to adjourn and Alderman Neitzel seconded it.  There were eight yeas (Alderman Anderson, Alderman Armbrust, Alderman Busby, Alderman Henrichsmeyer, Alderman Hoinacki, Alderman Horn, Alderman Neitzel, and Alderman Rohlfs), zero nays, and two absent (Alderman Prather and Alderman Tibbs); motion carried.  

 

The City Council Meeting was adjourned at 7:47 p.m.

 

Respectfully Submitted By: Risa Riggs

Minutes as recorded in this document approved by a vote of the City Council on February 2, 2009 – Melanie J. Riggs, City Clerk

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