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Last Updated: 16 April 2024

COMMITTEE OF THE WHOLE MEETING

Lincoln City Hall, Council Chambers

700 Broadway Street | Lincoln, Illinois

Tuesday, March 12, 2024

The Committee of the Whole Meeting of the City Council of Lincoln was called to order by Mayor Tracy Welch at 6:00 p.m., with proper notice given. City Clerk Peggy Bateman called roll.

Present:

Alderwoman Robin McClallen, Ward 1

Alderman Steve Parrott, Ward 1

Alderman David Sanders, Ward 2

Alderman Sam Downs, Ward 2

Alderman Kevin Bateman, Ward 3

Alderwoman Wanda Lee Rohlfs, Ward 3

Alderman Craig Eimer, Ward 4

Alderwoman Rhonda O’Donoghue, Ward 4

Present:
John Hoblit, City Attorney

Peggy Bateman, City Clerk

Chuck Conzo, City Treasurer

Joe Meister, Police Chief

Ty Johnson, Fire Chief

Walt Landers, Streets Superintendent

Wes Woodhall, Building and Safety Officer

Andrew Bowns, Veolia Water, Project Manager

Presiding:

Tracy Welch, Mayor

Public Participation:

There is no one present for public participation.

Request to Permit: Lincoln Community High School Grand March Saturday, April 27, 2024 from 4:30pm – 5:30pm. 

This item will be placed on the consent agenda.

Request to Permit: City of Lincoln Parade of Champions Friday, April 5, 2024 from 2:00pm-3:00pm.

This item will be placed on the consent agenda.

Resolution Authorizing Execution of a Service Agreement with the Lowest Responsible Bidder for the Supply of Electricity for Municipal Owned Buildings and Facilities.

City Attorney Hoblit circulated a resolution regarding this item.

This item will be placed on the regular agenda. 

Announcements:

·         Alderman Bateman asked Council to research the operations and cost of a Leaf Vac. This will be brought to the next COW.

·         Alderman Parrott congratulated the WLB 7^th grade volleyball team on their State Championship.

Executive Session 2 (c) 11 Litigation:

There being no further announcements to come before the council, Alderman Eimer made the motion to move into Executive Session, seconded by Alderman Downs.  All were in favor. 

The Council recessed from the Committee of the Whole meeting at 6:13pm in order to enter Executive Session.  Mayor Welch announced there would be no further city business conducted upon reconvening. 

Return from Executive Session:

The council reconvened from Executive Session at 7:13pm in order to reconvene the Committee of the Whole meeting.  Roll call was taken.

Present:

Alderwoman Robin McClallen, Ward 1

Alderman Steve Parrott, Ward 1

Alderman David Sanders, Ward 2

Alderman Sam Downs, Ward 2

Alderman Kevin Bateman, Ward 3

Alderwoman Wanda Lee Rohlfs, Ward 3

Alderman Craig Eimer, Ward 4

Alderwoman Rhonda O'Donoghue, Ward 4

Adjournment:

There being no further discussion to come before the City Council of Lincoln, Alderwoman O’Donoghue motioned to adjourn, seconded by Alderman Eimer. All were in favor. Mayor Welch adjourned the meeting at 7:14p.m.

Respectfully Submitted By:

Charity Hutchison, Recording Secretary

Details

Last Updated: 02 April 2024

COMMITTEE OF THE WHOLE MEETING

Lincoln City Hall, Council Chambers

700 Broadway Street | Lincoln, Illinois

Tuesday, February 27, 2024

The Committee of the Whole Meeting of the City Council of Lincoln was called to order by Mayor Tracy Welch at 7:06 p.m., with proper notice given. City Clerk Peggy Bateman called roll.

Present:

Alderwoman Robin McClallen, Ward 1

Alderman Steve Parrott, Ward 1

Alderman David Sanders, Ward 2

Alderman Sam Downs, Ward 2

Alderman Kevin Bateman, Ward 3

Alderwoman Wanda Lee Rohlfs, Ward 3

Alderwoman Rhonda O’Donoghue, Ward 4

Present:
John Hoblit, City Attorney

Peggy Bateman, City Clerk

Chuck Conzo, City Treasurer

Ty Johnson, Fire Chief

Walt Landers, Streets Superintendent

Andrew Bowns, Veolia Water, Project Manager

Absent:

Alderman Craig Eimer, Ward 4

Joe Meister, Police Chief

Wes Woodhall, Building and Safety Officer

Presiding:

Tracy Welch, Mayor

Public Participation:

There was no one present for public participation.

Adam Mackey – Lincoln Speedway 2024 Tentative Racing Schedule

The Speedway had a successful 2023 season.  All events to return with an added benefit race. 

This item will be placed on the regular agenda.   

Resolution to use Motor Fuel Tax & Rebuild Illinois Bond Funds

This approved resolution will be sent to IDOT to have approval to use these funds.  One resolution will include both funds expenditures.

This item will be placed on the regular agenda.

Proposals for Grinding Tree Waste at the Landscape Waste Facility

Well over $100,000 was spent in the last two years to grind the pile at the Landscape Waste Facility.  The fee changes at the facility has greatly decreased the waste brought in which makes the current pile very manageable. R&R Services has done the grinding in the past.  They also have the outlet to haul the mulch out. 

The bid to grind is $29,400.00 and $75/load to haul away.  These funds are budgeted in this year’s budget. 

This item will be placed on the regular agenda.

Tremont Street Project Preliminary Estimates

Complete reconstruction will cost $1.5 million. Design will take place in FY24/25 with construction taking place in FY25/26 and possibly carrying over the FY26/27 due to the size of the project. The life of this type of work will be approx. 20 years.

Resurfacing/Mill & Overlay will cost $765,000.00.  This type of work will move forward towards construction quicker but will only have approx. 5 years of life of the road.

The complete reconstruction will be placed on the regular agenda.

Request to permit – 4^th Annual Logan County Pride Festival Saturday, June 8, 2024 from 3pm – 9pm.

This item will be placed on the consent agenda.

Economic Development Commission Grant approvals – Structural Grants; DERAC Properties LLC, 419 Pulaski Street – roof replacement.  Façade Grant Approval – Doubleshot Holdings LLC, 101 S. Kickapoo Street – power wash, caulk, replace plywood & paint exterior. 

The grant amounts are in the packet.

These items will be placed on the regular agenda.

RFP Energy Supply for Lincoln, IL Government Buildings & Facilities.  Discussion of Bids received. 

One bid was received from the Stone River Group.

This item will be placed on the regular agenda. 

Announcements:

·         Congratulations to the Lincoln Lady Railer Basketball team for winning their Super-Sectional win against Dixon.

·         Channel 5 will switch Channel 9 on March 28^th.

·         City Council meetings will be held at the Police Station while the City Hall elevator is under construction.  These meetings will move the beginning of March.  Also the meeting times have changed to 6pm.

·         Alderman Bateman received an email regarding concern of there being conflict of interest on him being on the City Council and his wife being the City Clerk.  He contacted two attorneys who again confirmed that there is no conflict of interest.

Executive Session 2c1 Personnel and 2c11 Litigation:

There being no further announcements to come before the council, Alderman Parrott made the motion to move into Executive Session, seconded by Alderman Downs.  All were in favor. 

The Council recessed from the Committee of the Whole meeting at 7:31pm in order to enter Executive Session.  Mayor Welch announced there may be city business conducted upon reconvening. 

Return from Executive Session:

The council reconvened from Executive Session at 9:55pm in order to reconvene the Committee of the Whole meeting.  Roll call was taken.

Present:

Alderwoman Robin McClallen, Ward 1

Alderman Steve Parrott, Ward 1

Alderman David Sanders, Ward 2

Alderman Sam Downs, Ward 2

Alderman Kevin Bateman, Ward 3

Alderwoman Wanda Lee Rohlfs, Ward 3

Alderwoman Rhonda O’Donoghue, Ward 4

Absent:

Alderman Craig Eimer, Ward 4

Adjournment:

There being no further discussion to come before the City Council of Lincoln, Alderman Bateman motioned to adjourn, seconded by Alderwoman O’Donoghue. All were in favor. Mayor Welch adjourned the meeting at 9:55 p.m.

Respectfully Submitted By:

Charity Hutchison, Recording Secretary

Details

Last Updated: 16 April 2024

REGULAR CITY COUNCIL MEETING

Lincoln City Hall, Council Chambers

700 Broadway Street | Lincoln, Illinois

Monday, March 4, 2024

The Regular Meeting of the City Council of Lincoln was called to order by Mayor Welch at 6:01pm, with proper notice given. City Clerk Peggy Bateman called roll.

Present:

Alderwoman Robin McClallen, Ward 1 (came in at 6:20pm)

Alderman David Sanders, Ward 2

Alderman Sam Downs, Ward 2

Alderman Kevin Bateman, Ward 3

Alderwoman Wanda Lee Rohlfs, Ward 3

Alderwoman Rhonda O’Donoghue, Ward 4

Staff Present:

Peggy Bateman, City Clerk

Chuck Conzo, City Treasurer

John Hoblit, City Attorney

Ty Johnson, Fire Chief

Walt Landers, Streets Superintendent

Joe Meister, Police Chief

Andrew Bowns, Veolia Water, Project Manager

Absent:

Alderman Steve Parrott, Ward 1

Alderman Craig Eimer, Ward 4

Wes Woodhall, Building and Safety Officer

Presiding:

Tracy Welch, Mayor

Public Comment:

Kevin Logan (a previous employee with the Lincoln Street Department) was present to address the issues he is having at his home with drainage and alley repairs. 

Consent Agenda by Omnibus Vote:
A. Payment of Bills

B. Approval of minutes for January 16, 2024 Regular City Council Meeting, January 23, 2024 Committee of the Whole Meeting, February 5, 2024 Regular City Council Meeting

C. Approval of Request from Logan County Pride to permit the closing of various street on Sunday, June 8, 2024 from 12:00pm to 9:00pm for the Fourth Annual Logan County Pride Festival. 

Alderwoman O’Donoghue made the motion to approve, Alderman Bateman seconded.  Mayor Welch called for discussion. 

Alderwoman Rohlfs asked to discuss item C.  She has received calls from constituents that are concerned that the city is not sending the right message by allowing this event to happen.  Alderman Downs stated that the message Pride is portraying is Love and Acceptance.  Mayor Welch says the city is sending the message that it supports all members of the community.  

There was no further discussion, City Clerk Bateman called roll. 

Yeas: (5) Alderman Sam Downs, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderwoman Rhonda O’Donoghue, Alderman David Sanders

Nays: (1) Alderwoman Robin McClallen

Abstain: (0)

Absent: (2) Alderman Craig Eimer, Alderman Steve Parrott

Mayor Welch moved to other items on the agenda.

Ordinances and Resolutions:

A. Resolution 2024-487 authorizing the use of MFT Funds and Re-Build Illinois Funds for the 2024 Alderman Bateman made the motion to approve, Alderman Downs seconded.  Mayor Welch called for discussion, there being none, City Clerk Bateman called roll. 

Yeas: (6) Alderman Sam Downs, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderwoman Robin McClallen, Alderwoman Rhonda O’Donoghue, Alderman David Sanders

Nays: (0)

Abstain: (0)

Absent: (2) Alderman Craig Eimer, Alderman Steve Parrott

Mayor Welch moved to other items on the agenda.

Bids:

A.  Approval of bid from R&R Services for the grinding and removal of tree waste at the Landscape Waste facility in an amount not to exceed $29,400.00 and $75.00 per load to haul away ground mulch.

Alderwoman O’Donoghue made the motion to approve, Alderman Sanders seconded.  Mayor Welch called for discussion, there being none, City Clerk Bateman called roll. 

Yeas: (6) Alderman Sam Downs, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderwoman Robin McClallen, Alderwoman Rhonda O’Donoghue, Alderman David Sanders

Nays: (0)

Abstain: (0)

Absent: (2) Alderman Craig Eimer, Alderman Steve Parrott

B.  Approval of bid from Stone River Group to be Electricity Consultants/Brokers to supply electricity to all City Buildings and Facilities. 

Alderman Downs made the motion to approve, Alderman Sanders seconded.  Mayor Welch called for discussion, there being none, City Clerk Bateman called roll. 

Yeas: (6) Alderman Sam Downs, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderwoman Robin McClallen, Alderwoman Rhonda O’Donoghue, Alderman David Sanders

Nays: (0)

Abstain: (0)

Absent: (2) Alderman Craig Eimer, Alderman Steve Parrott

Reports:

Annual City Treasurer’s Report for FY 2023-2024

Treasurer Conzo provided the council with a copy of the report.  Mr. Conzo went over the requirements for the report regarding publishing and briefing went over the report.  The total revenue exceeded expenditures.  There were no questions.

New Business/Communications:
A.  Approval of the Lincoln Speedway 2024 Tentative Racing Schedule  

Alderman Bateman made the motion to approve, Alderman Downs seconded.  Mayor Welch called for discussion, there being none, City Clerk Bateman called roll. 

Yeas: (6) Alderman Sam Downs, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderwoman Robin McClallen, Alderwoman Rhonda O’Donoghue, Alderman David Sanders

Nays: (0)

Abstain: (0)

Absent: (2) Alderman Craig Eimer, Alderman Steve Parrott

B.  Approval of the plan to reconstruction of Tremont Street from Union Street to Logan Street in FY 2024-2025 and FY 2025-2026. 

Alderwoman Rohlfs made the motion to approve, Alderman Bateman seconded.  Mayor Welch called for discussion, there being none, City Clerk Bateman called roll. 

Yeas: (6) Alderman Sam Downs, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderwoman Robin McClallen, Alderwoman Rhonda O’Donoghue, Alderman David Sanders

Nays: (0)

Abstain: (0)

Absent: (2) Alderman Craig Eimer, Alderman Steve Parrott

C.  Approval of Economic Development Grant to DERAC Properties LLC for roof replacement at 419 Pulaski Street in an amount not to exceed $7,500.00.

Alderman Downs made the motion to approve, Alderwoman McClallen seconded.  Mayor Welch called for discussion, there being none, City Clerk Bateman called roll. 

Yeas: (6) Alderman Sam Downs, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderwoman Robin McClallen, Alderwoman Rhonda O’Donoghue, Alderman David Sanders

Nays: (0)

Abstain: (0)

Absent: (2) Alderman Craig Eimer, Alderman Steve Parrott

D.  Approval of Façade Grant to Doubleshot Holdings, LLC for power wash, caulk, replace plywood & exterior painting at 101 S. Kickapoo Street in an amount not to exceed $872.00.

Alderwoman Rohlfs made the motion to approve, Alderman Downs seconded.  Mayor Welch called for discussion, there being none, City Clerk Bateman called roll. 

Yeas: (5) Alderman Sam Downs, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderwoman Rhonda O’Donoghue, Alderman David Sanders

Nays: (0)

Abstain: (1) Alderwoman Robin McClallen

Absent: (2) Alderman Craig Eimer, Alderman Steve Parrott

Announcements:

• Mayor Welch congratulated the Lincoln Lady Railer Basketball team on their 3A State Championship.
• City Clerk Bateman wanted to inform citizens that use bill pay to pay their sewer bills, to check with their bank on their bill pay check mailing practices. The Clerk’s office has had a few checks, for example, dated the 12^th but not received until the 23^rd which will cause a sewer account to accrue a late fee. The Clerk’s office has no control over when banks mail out checks or how long the mail service takes. 
• The Landscape Waste Facility will reopen on Wednesday. Extended spring hours will soon be coming.
• Comcast Channel 5 will switch to Comcast Channel 9. The change will take place on March 29^th.
• An elevator upgrade at City Hall is coming up. When that work begins, Council meetings will be held at the Lincoln Police Station.

Adjournment:

There being no further discussion to come before the City Council of Lincoln, Alderman Downs motioned to adjourn, seconded by Alderwoman O’Donoghue. Mayor Welch adjourned the meeting at 6:43 p.m.

Respectfully Submitted By:

Charity Hutchison, Recording Secretary

Details

Last Updated: 19 March 2024

REGULAR CITY COUNCIL MEETING

Lincoln City Hall, Council Chambers

700 Broadway Street | Lincoln, Illinois

Tuesday, February 20, 2024

The Regular Meeting of the City Council of Lincoln was called to order by Mayor Pro Tem Kevin Bateman at 7:00pm, with proper notice given. City Clerk Peggy Bateman called roll.

Present:

Alderwoman Robin McClallen, Ward 1

Alderman Steve Parrott, Ward 1

Alderman David Sanders, Ward 2

Alderman Sam Downs, Ward 2

Alderman Kevin Bateman, Ward 3

Alderwoman Wanda Lee Rohlfs, Ward 3

Alderwoman Rhonda O’Donoghue, Ward 4

Staff Present:

Peggy Bateman, City Clerk

Chuck Conzo, City Treasurer

John Hoblit, City Attorney

Ty Johnson, Fire Chief

Walt Landers, Streets Superintendent

Joe Meister, Police Chief

Wes Woodhall, Building and Safety Officer

Andrew Bowns, Veolia Water, Project Manager

Absent:

Tracy Welch, Mayor

Alderman Craig Eimer, Ward 4

Presiding:

Kevin Bateman, Mayor Pro Tem

Public Comment:

There was no one present for public comment. 

Officer Christopher Collins was sworn in as Corporal by City Attorney John Hoblit.

Consent Agenda by Omnibus Vote:
A. Payment of Bills

B. Approval of minutes for January 9, 2024 Committee of the Whole Meeting

Alderwoman McClallen made the motion to approve, Alderman Downs seconded.  Mayor Pro Tem Bateman called for discussion, there being none, City Clerk Bateman called roll.

Yeas: (7) Alderman Steve Parrott, Alderman Sam Downs, Alderwoman Rhonda O’Donoghue, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderwoman Robin McClallen, Alderman David Sanders

Nays: (0)

Abstain: (0)

Absent: (1) Alderman Craig Eimer

Ordinances and Resolutions:

A. Ordinance 2024-1024 amending Ordinance 2023-010 and Ordinance 2023-1016 of Title 8 of the City Code.  

Alderwoman Rohlfs made the motion to approve, Alderwoman O’Donoghue seconded.  Mayor Pro Tem Bateman called for discussion.

Ordinance 2023-010 listed in the agenda packet should be Ordinance 2023-1010.

There being no other discussion, City Clerk Bateman called roll. 

Yeas: (7) Alderman Steve Parrott Alderman Sam Downs, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderwoman Robin McClallen, Alderwoman Rhonda O’Donoghue, Alderman David Sanders

Nays: (0)

Abstain: (0)

Absent: (1) Alderman Craig Eimer

Reports

A.  City Treasurer’s Report for January, 2024

General Fund balance has improved since last month

Municipal Sales Tax – increase from the previous year approx. $140,000

Non Home Rule Sales Tax – ahead $837,636 year to date

Motor Fuel Tax – down from a year ago

Video Gaming Tax - $7,000 ahead from a year ago

B.  City Clerks Report for January, 2024

$404,837.05 was collected in January in sewer receipts.  $21,226.26 was collected from both prisons. 

C.  Department Head Reports for January, 2024

These reports are either on file or will be soon.

New Business/Communications:
A.  Approval of Amendment No 1 to Engineering Work Order No 4 for Engineering Services from Crawford, Murphy & Tilley, Inc. in an amended amount not to exceed $60,000.00.

Alderwoman McClellan made the motion to approve, Alderman Downs seconded.  Mayor Pro Tem Bateman called for discussion, there being none, City Clerk Bateman called the roll. 

Yeas: (7) Alderman Steve Parrott, Alderman Sam Downs, Alderwoman Rhonda O’Donoghue, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderwoman Robin McClallen, Alderman David Sanders

Nays: (0)

Abstain: (0)

Absent: (1) Alderman Craig Eimer

B.  Approval of Mill and Overlay Targets for FY 2024-2025.

Alderwoman Rohlfs made the motion to approve, Alderman Parrott seconded.  Mayor Pro Tem Bateman called for discussion, there being none, City Clerk Bateman called the roll. 

Yeas: (7) Alderman Steve Parrott, Alderman Sam Downs, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderwoman Rhonda O’Donoghue, Alderwoman Robin McClallen, Alderman David Sanders

Nays: (0)

Abstain: (0)

Absent: (1) Alderman Craig Eimer

C. Approval of the purchase of two (2) additional Police vehicles in an amount not to exceed $32,000.00.

Alderwoman O’Donoghue made the motion to approve, Alderman Sanders seconded.  Mayor Pro Tem Bateman called for discussion.

Police Chief Meister stated that only $8,400.00 will be paid towards the vehicles from City funds that have already been budgeted for FY 23/24.  The remaining funds will come from Police Forfeiture Funds. 

There being no other discussion, City Clerk Bateman called the roll. 

Yeas: (7) Alderman Steve Parrott, Alderman Sam Downs, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderwoman Rhonda O’Donoghue, Alderwoman Robin McClallen, Alderman David Sanders

Nays: (0)

Abstain: (0)

Absent: (1) Alderman Craig Eimer

Announcements:

·         Alderman Parrott congratulated Dawson McConnell for his 4^th place State finish in Wrestling.  Bentley Wise Olympia wrestler whose parents are from Lincoln and is a previous Lincoln Youth Wrestler, won the 1A State Championship in Wrestling. 

Adjournment:

There being no further discussion to come before the City Council of Lincoln, Alderman Parrott motioned to adjourn, seconded by Alderman Downs. Mayor Pro Tem Bateman adjourned the meeting at 7:24 p.m.

Respectfully Submitted By:

Charity Hutchison, Recording Secretary