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Last Updated: 16 May 2023

SPECIAL VOTING MEETING - BUDGET FY23/24

Lincoln City Hall, Council Chambers 700 Broadway Street I Lincoln, Illinois

Tuesday, April 25, 2023

The Special Voting Meeting with the City Council of Lincoln was called to order by Mayor Tracy Welch at 7:07p.m., with proper notice given.

Present:

Vacant, Ward 1

Alderman Steve Parrott, Ward 1

Alderman Sam Downs, Ward 2

Alderman Kevin Bateman, Ward 3

Alderwoman Wanda Rohlfs, Ward 3

Alderwoman Kathy Horn, Ward 4

Staff Present:

Peggy Bateman, City Clerk

Chuck Conzo, City Treasurer

John Hoblit, City Attorney

Joe Meister, Police Chief

Bob Dunovsky, Fire Chief

Wes Woodhall, Building and Safety Official

Walt Landers, Streets Superintendent

Andrew Bowns, Wastewater Treatment Plant, Veolia Water

Absent:

Alderman Tony Zurkammer, Ward 2

Alderman Rick Hoefle, Ward 4

Presiding:

Mayor Tracy Welch

Public Participation:

There was no one present to speak for public participation.

Approval of Budget Resolution FY 2023-2024

The council has had copies of the most recent draft since April 6^th to review. Treasurer Conzo thanked

Alderman Downs made the motion to approve, Alderwoman Horn seconded. Mayor Welch called for discussion, there being none, City Clerk called the roll.

Yeas: (7) Alderman Steve Parrott, Alderman Sam Downs, Alderman Rick Hoefle, Alderman Kevin Bateman, Alderwoman Kathy Horn, Alderman Tony Zurkammer, Alderwoman Wanda Lee Rohlfs Nays: (0)

Abstain: (0)

Absent: (0)

Adjournment:

Alderman Bateman made the motion to adjourn, Alderman Downs seconded. Mayor Welch adjourned the meeting at 7:15 pm.

Respectfully Submitted By:

Charity Hutchison, Recording Secretary

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Details

Last Updated: 16 May 2023

REGULAR CITY COUNCIL MEETING

Lincoln City Hall, Council Chambers 700 Broadway Street I Lincoln, Illinois

Monday, April 17, 2023

The Regular Meeting of the City Council of Lincoln was called to order by Mayor Welch at 6:05pm, with proper notice given. City Clerk Peggy Bateman called roll.

Present:

Vacant, Ward 1

Alderman Steve Parrott, Ward 1

Alderman Sam Downs, Ward 2

Alderman Kevin Bateman, Ward 3

Alderwoman Wanda Lee Rohlfs, Ward 3

Alderman Rick Hoefle, Ward 4

Alderwoman Kathy Horn, Ward 4

Staff Present:

Peggy Bateman, City Clerk

John Hoblit, City Attorney

Chuck Conzo, City Treasurer

Walt Landers, Streets Superintendent

Joe Meister, Police Chief

Wes Woodhall, Building and Safety Officer

Remotely:

Andrew Bowns, Veolia Water, Project Manager

Absent:

Alderman Tony Zurkammer, Ward 2

Bob Dunovsky, Fire Chief

Presiding:

Tracy Welch, Mayor

Public Comment:

There is no one present for public comment.

Consent Agenda by Omnibus Vote:

A. Payment of Bills

B. Approval of request to permit the closing of various City Streets from the Lincoln Park District for a 5k run on Saturday, August 26, 2023 from 5:00 am until 9:00 am.

C. Approval of request to permit the closing of various City Streets from the Lincoln Park District for the Fourth of July Children's Parade on Tuesday, July 4, 2023 from 10am until 11am. Alderman Hoefle made the motion to approve, Alderwoman Rohlfs seconded. Mayor Welch called for discussion, there being none, City Clerk Bateman called roll.

Yeas: (6) Alderman Steve Parrott, Alderman Sam Downs, Alderman Rick Hoefle, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderwoman Kathy Horn

Nays: (0)

Abstain: (0)

Absent: (1) Alderman Tony Zurkammer

Mayor Welch moved to other items on the agenda.

Ordinances and Resolutions:

A. Resolution 2023-472 approving the content of certain Executive Session Meeting Minutes of the City Council of the City of Lincoln.

Alderman Hoefle made the motion to approve, Alderwoman Horn seconded. Mayor Welch called for discussion, there being none, City Clerk Bateman called roll.

Yeas: (6) Alderman Steve Parrott, Alderman Sam Downs, Alderman Rick Hoefle, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderwoman Kathy Horn

Nays: (0)

Abstain: (0)

Absent: (1) Alderman Tony Zurkammer

B. Ordinance 2023-1001 authorizing the Sale of Excess Personal Property.

Alderman Hoefle made the motion to approve, Alderman Downs seconded. Mayor Welch called for discussion, there being none, City Clerk Bateman called roll.

Yeas: (6) Alderman Steve Parrott, Alderman Sam Downs, Alderman Rick Hoefle, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderwoman Kathy Horn

Nays: (0)

Abstain: (0)

Absent: (1) Alderman Tony Zurkammer

C. Resolution 2023-473 for Engineering Services for design of Fifth Street Road in an amount not to exceed $280,000.00.

Alderwoman Rohlfs made the motion to approve, Alderman Downs seconded. Mayor Welch called for discussion.

This document allows the city to move forward with smaller jobs within this project. There is a possibility the full $280,000.00 will not be used.

There being no more discussion, City Clerk Bateman called roll.

Yeas: (5) Alderman Steve Parrott, Alderman Sam Downs, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderwoman Kathy Horn

Nays: (0)

Abstain: (1) Alderman Rick Hoefle

Absent: (1) Alderman Tony Zurkammer

D. Ordinance 2023-1002 amending the Liquor regulations of the City of Lincoln.

Alderman Bateman made the motion to approve, Alderman Hoefle seconded. Mayor Welch called for discussion.

The major change for this ordinance is the requirement for a continued interior camera recording loop and to make the recordings available to law enforcement for when a complaint is made. There is an additional exterior plan as well for cameras.

Alderman Hoefle made the motion to amend to include a camera installation deadline of August 1, 2023. A letter will be mailed out to all existing establishments, any new establishment will need cameras before applying for a liquor license. Alderman Bateman seconded.

There being no other discussion, City Clerk Bateman called roll on the amendment.

Yeas: (6) Alderman Steve Parrott, Alderman Sam Downs, Alderman Rick Hoefle, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderwoman Kathy Horn

Nays: (0)

Abstain: (0)

Absent: (1) Alderman Tony Zurkammer

City Clerk Bateman called roll on the item as amended.

Yeas: (6) Alderman Steve Parrott, Alderman Sam Downs, Alderman Rick Hoefle, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderwoman Kathy Horn

Nays: (0)

Abstain: (0)

Absent: (1) Alderman Tony Zurkammer

E. Ordinance 2023-1003 amending Section 3-22 of the Lincoln City Code "Parklets"

Alderman Bateman made the motion to approve, Alderwoman Rohlfs seconded. Mayor Welch called for discussion.

Language will also be included at 3-22-2 to include that parklets only be permitted for food and drink establishments.

There being no other discussion, City Clerk Bateman called roll.

Yeas: (5) Alderman Sam Downs, Alderman Rick Hoefle, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderwoman Kathy Horn

Nays: (1) Alderman Steve Parrott

Abstain: (0)

Absent: (1) Alderman Tony Zurkammer

Mayor Welch moved on to other items on the agenda.

Bids:

A. Approval of contract for the Mowing of Nuisance Properties to Eugene Mehan Lawn Service for a two-year period.

Alderman Hoefle made the motion to approve, Alderwoman Rohlfs seconded. Mayor Welch called for discussion, there being no discussion, City Clerk Bateman called the roll.

Yeas: (6) Alderman Steve Parrott, Alderman Sam Downs, Alderman Kevin Bateman, Alderwoman Kathy Horn, Alderman Rick Hoefle, Alderwoman Wanda Lee Rohlfs

Nays: (0)

Abstain: (0)

Absent: (1) Alderman Tony Zurkammer

Reports:

A. City Treasurer's Report for March, 2023

Fund balance has improved since last month

Police Pension funds are down approx. $200,000 as of Feb 2023 Fire Pension down below $5 million as of Feb 2023

Income Tax up from previous year, but down overall for the calendar year Municipal Sales Tax up due to holiday shopping, down due to inflation non-home Rule sales tax is up from last year

Replacement Tax not as good as last month Motor Fuel Tax is down as well

Video Gaming Tax is $42,939.00

B.   City Clerk's Report for March, 2023

$429,615.93 was received in the month of March 2023. $62,654.50 was received from both prisons.

C.   Department Head Reports for March, 2023

These reports are on file on the city website.

Mayor Welch moved to other items on the agenda.

New Business/Communications:

A. Approval of Agreement for Professional Services between the City of Lincoln and Crawford, Murphy & Tilly, Inc. for design services for replacement of the existing influent screen, grit system components, associated gates, piping, and electrical work.

Alderman Bateman made the motion to approve, Alderman Parrott seconded. Mayor Welch called for discussion, there being none, City Clerk Bateman called the roll.

Yeas: (6) Alderman Steve Parrott, Alderman Sam Downs, Alderman Rick Hoefle, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderwoman Kathy Horn

Nays: (0)

Abstain: (0)

Absent: (1) Alderman Tony Zurkammer

B.   Approval of Contractor's Pay Application No. 23 and final from Plocher Construction Co., Inc. for the Lincoln CSO Improvements in an amount not to exceed $74,383.38.

Alderwoman Horn made the motion to approve, Alderman Bateman seconded. Mayor Welch called for discussion, there being none, City Clerk Bateman called the roll.

Yeas: (6) Alderman Steve Parrott, Alderman Sam Downs, Alderman Rick Hoefle, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderwoman Kathy Horn

Nays: (0)

Abstain: (0)

Absent: (1) Alderman Tony Zurkammer

C.   Approval of the installations of the new control panel at the Drying Bed Lift Station by Britton Electronics and Automation, Inc. in an amount not to exceed $15,620.00.

Alderman Hoefle made the motion to approve, Alderwoman Horn seconded. Mayor Welch called for discussion, there being none, City Clerk Bateman called the roll.

Yeas: (6) Alderman Steve Parrott, Alderman Sam Downs, Alderman Rick Hoefle, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderwoman Kathy Horn

Nays: (0)

Abstain: (0)

Absent: (1) Alderman Tony Zurkammer

D.   Approval of the Mayoral Proclamation 2023-474 for the Arbor Day Celebration on April 28, 2023.

Alderman Hoefle made the motion to approve, Alderwoman Rohlfs seconded. Mayor Welch called for discussion, there being none, City Clerk Bateman called the roll.

Yeas: (6) Alderman Steve Parrott, Alderman Sam Downs, Alderman Rick Hoefle, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderwoman Kathy Horn

Nays: (0)

Abstain: (0)

Absent: (1) Alderman Tony Zurkammer Mayor Welch read the proclamation.

E. Approval of the improvement of Tremont Street through the use of Rebuild Illinois Funds.

Alderman Hoefle made the motion to approve, Alderwoman Rohlfs Mayor Welch called for discussion, there being none, City Clerk Bateman called roll.

Yeas: (6) Alderman Steve Parrott, Alderman Sam Downs, Alderman Rick Hoefle, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderwoman Kathy Horn

Nays: (0)

Abstain: (0)

Absent: (1) Alderman Tony Zurkammer

F.   Approval of the upgrade of the City Hall elevator by Kone, Inc. Elevators & Escalators in an amount not to exceed $175,000.00 from ARPA Funds.

Alderman Bateman made the motion to approve, Alderwoman Horn seconded. Mayor Welch called for discussion.

This will lock the city in at this price for repairs.

There being no other discussion, City Clerk Bateman called the roll.

Yeas: (6) Alderman Steve Parrott, Alderman Sam Downs, Alderman Rick Hoefle, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderwoman Kathy Horn

Nays: (0)

Abstain: (0)

Absent: (1) Alderman Tony Zurkammer

Announcements:

• House Blessing for the 27^th home for Habitat for Ribbon cutting will be Saturday, May 6^th at 2:30pm at 330 4^th St. Home recipient is Anthony Gettleson and his son Micah. Property donated by Robert Gephart. Home constructed by Habitat volunteers and LCHS Building Trades.

Adjournment:

There being no further discussion to come before the City Council of Lincoln, Alderman Bateman motioned to adjourn, seconded by Alderman Hoefle. Mayor Welch adjourned the meeting at 6:45 p.m.

Respectfully Submitted By:

Charity Hutchison, Recording Secretary

Details

Last Updated: 16 May 2023

BUDGET WORKSHOP - FY23/24

Lincoln City Hall, Council Chambers 700 Broadway Street I Lincoln, Illinois

Monday, April 17, 2023

The Budget Workshop with the City Council of Lincoln was called to order by Mayor Tracy Welch at 7:02p.m., with proper notice given.

Present:

Vacant, Ward 1

Alderman Steve Parrott, Ward 1

Alderman Tony Zurkammer, Ward 2

Alderman Sam Downs, Ward 2

Alderman Kevin Bateman, Ward 3

Alderwoman Wanda Rohlfs, Ward 3

Alderwoman Kathy Horn, Ward 4

Alderman Rick Hoefle, Ward 4

Staff Present:

Peggy Bateman, City Clerk

Chuck Conzo, City Treasurer

John Hoblit, City Attorney

Joe Meister, Police Chief

Wes Woodhall, Building & Safety Official

Walt Landers, Streets Superintendent

Remotely:

Andrew Bowns, Wastewater Treatment Plant, Veolia Water

Absent:

Bob Dunovsky, Fire Chief

Presiding:

Mayor Tracy Welch

Mayor Welch read the public hearing notice.

Public Comment:

There was no one present for public comment.

Fiscal Year 2023-2024 Draft Budget Discussion

Treasurer Conzo sent out a Budget draft to the council on March 31^st• There were revisions made and an additional copy including those revisions was sent to the council on April 12^th•

The revision was due to receiving the property tax levy calculation from the County Clerk's office. The amount was higher that Mr. Conzo had anticipated so that will result in a smaller amount needing to be transferred from the General Fund to pay the TIF bond.

There was an increase from $4000 to $4100 in the crossing guard line.

There will be an expected increase in the line for ETSB (Logan County Dispatch) as salaries increase for contractual obligations.

The remaining amount in the ARPA funds at the end of this Fiscal Year will be $116,249.15. There will be an increase of $2,000 for pest control due to going with a new vendor.

There was interest in finding funds to paint the interior of City Hall.

Superintendent Landers suggested using any ARPA funds that are remaining be used on the City Hall parking lot.

Alderman Hoefle cautioned the council that this year's budget has a carryover $29,000 in the Hotel/Motel tax with an additional $10,500 in pass through. There are expenses for the next year that equal approx. $32,000. That will give a carryover of only $7500 after this budget, not $29,000. The council may need to look at the expenses that come out of that line a bit closer.

Alderman Bateman asked Alderwoman Horn and Alderman Hoefle if the current budget has the funds included for contractual and non-contractual employees. They both agreed it did. Alderman Bateman felt if the budget was passed, there shouldn't need to be an additional conversation, like is years past, for raises for no-union employees.

There was no further discussion.

Adjournment:

Alderman Hoefle made the motion to adjourn, Alderwoman Horn seconded. Mayor Welch adjourned the meeting at 7:38 pm.

Respectfully Submitted By:

Charity Hutchison, Recording Secretary

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Details

Last Updated: 16 May 2023

COMMITTEE OF THE WHOLE MEETING

Lincoln City Hall, Council Chambers

700 Broadway Street | Lincoln, Illinois

Tuesday, April 11, 2023

The Committee of the Whole Meeting of the City Council of Lincoln was called to order by Mayor Tracy Welch at 7:02 p.m., with proper notice given. City Clerk Peggy Bateman called roll.

Present:

Vacant, Ward 1

Alderman Steve Parrott, Ward 1

Alderman Tony Zurkammer, Ward 2

Alderman Sam Downs, Ward 2

Alderman Kevin Bateman, Ward 3

Alderwoman Wanda Lee Rohlfs, Ward 3

Alderwoman Kathy Horn, Ward 4

Alderman Rick Hoefle, Ward 4

Staff Present:

Peggy Bateman, City Clerk

Chuck Conzo, City Treasurer

Walt Landers, Streets Superintendent

Bob Dunovsky, Fire Chief

Joe Meister, Police Chief

John Hoblit, City Attorney

Wes Woodhall, Building and Safety Officer

Andrew Bowns, Veolia Water, Project Manager

Presiding:

Mayor Tracy Welch

Public Comment:

Scott Turner was present to share his City Cleanup event that will take place on April 22, 2023.  This event is held every other year.

2023 Standard Agreement for Professional Services between City of Lincoln and Crawford, Murphy and Tilly, Inc., for design services for replacement of the existing influent screen, grit system components, associated gates, piping and electrical work.

CMT will be using the same 3.0 multiplier of their salaries, rather than pay their standard hourly rate, to save the city cost.  They do this with all city engineering agreements.   

This item will be placed on the regular agenda. 

Contractor’s Pay Application #23 and final from Plocher Construction Company, Inc. for the Lincoln CSO Improvements in the amount of $74,383.38.

This completely finishes the CSO project.  The equipment has been up and running for some time now.    

This item will be placed on the regular agenda. 

Control Panel Replacement at Drying Bed Lift Station.

An electrical panel at the lift station has failed and needs replacement.  The extra cost is due to some electrical components that need to be brought up to code to complete this replacement. 

This item will be placed on the regular agenda.

Lincoln Park District 5k run in conjunction with Balloons Over 66 on Saturday, August 26, 2023.

This item will be placed on the consent agenda.

Lincoln Park District July 4^th Children’s Parade on Tuesday, July 4, 2023.

This item will be placed on the consent agenda.

Proclamation – Arbor Day Celebration on April 28, 2023.

This item will be placed on the regular agenda. 

Award of contract for the mowing of nuisance properties in the City of Lincoln.

One bid was received for the nuisance mowing RFP.  That bid was from Gene Mehan.  The city has used him for years and happy with his work.

This item will be placed on the regular agenda.

Resolution approving the content of certain Executive Session meeting minutes of the City Council of the City of Lincoln.

There is one set of minutes from February 14, 2023.

This item will be placed on the regular agenda.

Ordinance authorizing the sale of excess personal property.

The ordinance is for the sale of personal property from the Clerk’s office and Police Department.

This item will be placed on the regular agenda. 

Rebuild Illinois project recommendation.

$526,548.13 is left in the City’s Rebuild Illinois line.  These funds have to be spent by July 1, 2025.  Superintendent Landers recommends using these funds to fix Tremont St, from N. Logan St to Union St. This work will also include sidewalk ramps, curb and gutter and reconstruction of the street.

This item will be placed on the regular agenda. 

Resolution of Engineering Services for design of 5^th Street Road in the amount of $280,000.00.

A resolution is required by IDOT in order to expend MFT dollars.  This cost is for engineering services to redesign the project to a more affordable project for the City.  The intended firm is Hanson Professional Services, since they have been working on the project.  This will also include the drainage issues in that area. 

This item will be placed on the regular agenda.   

Ordinance amending the Liquor Regulations of the Lincoln City Code.

Chief Meister approached City Attorney Hoblit about liquor regulations to include a safety plan, lighting, and video surveillance which is required to be released to the police department upon the investigation of a complaint. Language was found within different cities and has been modified to meet the City of Lincoln’s needs.

This item will be placed on the regular agenda.

Elevator modernization proposal – ARPA funds

Kone is the company that maintains the elevator at City Hall.  Chief Dunovsky was told during the last elevator breakdown that some parts will be very hard to find or can no longer be found.  Kone gave a free estimate to bring the elevator up to current codes and also to modernize the inside of the cab.  The Omnia Company will oversee the project at no cost to the city.  The repairs will take 2 weeks.      

If the elevator breaks down, the city would need to find an alternate location for council meetings due to ADA requirements.   Due to using the Omnia Company and ARPA funds, there will not be a requirement to go out for RFP.  An estimated cost is $175,000.00. These funds have already been set aside in the ARPA funds.

This item will be placed on the regular agenda. 

Budget for FY 23/24

Alderwoman Rohlfs asked City Treasurer Conzo to go over the expenditures that have increased.  Those expenditures are insurance, worker’s compensation, and centralized dispatch contract.  One big expense in 22/23 was the cleanup at the Landscape Waste Facility, that will not be needed in 23/24.

The recommendation from the Economic Development Grant Commission was to add $150,000 from ARPA funds into that line.  It’s a very popular program and is making a huge difference in the downtown buildings.

The city pays The Greater Peoria Economic Development Partnership $2000 annually. There is now an individual on that board that has a lawsuit against the City of Lincoln.  Mayor Welch wasn’t sure how the Council felt about that and if they wanted to proceed with being a member.  Also, the city pays the Regional Planning Commission approx. $12,000 quarterly.  Mayor Welch doesn’t feel the city receives much benefit for that amount of money.  Discussion was had to reach out to Bloomington, Springfield and Decatur areas rather than Peoria for Economic Development.  There was also appetite to stop funding the Regional Planning Commission.  For now, the money will be left in the budget but alternate options will be discussed later. 

The voting meeting on Monday, April 17, 2023 will be held at 6pm and the Budget Workshop will be held after at 6:15pm. 

Mayor Welch moved on to other items on the agenda.

Announcements:

• There will be extended hours until 7pm for the electronics recycling on Wednesday, April 21^st.
• There was a concern that the Friday night race went an hour over curfew. The race concluded at 10:30pm. The weekend curfew is 11pm.  The racetrack guidelines will be published on the city website to for reference and to clear up any confusion. 
• Alderman Bateman brought an issue to the council in hopes to get it on the next voting meeting. The current parklet agreement has provisions in place where nearby businesses must approve the parklets. Alley-bi is unable to get a neighboring business’s approval due to that business saying it interferes with their customer parking.  It was discussed to remove that provision or give the Mayor the authority to approve a parklet without the neighboring business approval. City Attorney Hoblit will work draft an amended ordinance and will be placed on the regular agenda.

Adjournment:

There being no further discussion to come before the City Council of Lincoln, Alderman Bateman motioned to adjourn, seconded by Alderman Hoefle. All were in favor. Mayor Welch adjourned the meeting at 8:51 p.m.

Respectfully Submitted by:

Charity Hutchison, Recording Secretary