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Last Updated: 17 September 2024

COMMITTEE OF THE WHOLE MEETING

Lincoln City Hall, Council Chambers

700 Broadway Street | Lincoln, Illinois

Tuesday, August 13, 2024

The Committee of the Whole Meeting of the City Council of Lincoln was called to order by Mayor Tracy Welch at 6:04 p.m., with proper notice given. City Clerk Peggy Bateman called roll.

Present:

Alderwoman Robin McClallen, Ward 1

Alderman Steve Parrott, Ward 1

Alderman David Sanders, Ward 2

Alderman Sam Downs, Ward 2

Alderman Kevin Bateman, Ward 3

Alderwoman Wanda Lee Rohlfs, Ward 3

Alderman Craig Eimer, Ward 4

Alderwoman Rhonda O’Donoghue, Ward 4

Staff Present:

Peggy Bateman, City Clerk

Chuck Conzo, City Treasurer

John Hoblit, City Attorney

Walt Landers, Streets Superintendent

Wes Woodhall, Building and Safety Officer

Ty Johnson, Fire Chief

Joe Meister, Police Chief

Remotely:

Andrew Bowns, Veolia Water, Project Manager

Presiding:

Mayor Tracy Welch

Public Comment:

There is no one present for public comment. 

Oath of Office – Brian Romanotto Jr – Probationary Fire Fighter

                            Marshal Call – Probationary Fire Fighter

Both were sworn in by City Attorney John Hoblit

Alice Roate – Tourism Quarterly Report

2nd Quarter Report

Revenue is down 10%

Grants received:

$39,779 from DECO and 2^nd round 7684.00

Digital marketing efforts continue

431 Tourism related questions and 114 had Route 66 passports.

483 visitors at The Mill and 186 people had a Route 66 passport

Construction Engineering/Administration

This is a contract for CMT to do the Construction and Engineering services through the Influent pumping station that was just approved. Cost is in the amount not to exceed $100,000 and is a budgeted item. 

This item will be placed on the regular agenda.

Hiring of Code Enforcement Officer

Chief Meister has recommended retired Officer Rod Harrison be hired as the new Code Enforcement Officer for the Police Department.  Mr. Harrison is a retired from the Menard County Sherriff’s office where he was Sherriff for the last 4 years of his career.  He is also a part time SRO in Menard County so he will only be available 1-2 days per week. 

This item will be placed on the regular agenda.

An Ordinance authorizing the purchase of Real Estate

This is for the purchase of a piece of land for a lift station.  Property description is in the packet.

This item will be placed on the regular agenda.

Curb & Sidewalk Improvement Initial Targets

Targets and budgeting are in the packet. 

This item will be placed on the regular agenda.

An Ordinance authorizing and providing for the issuance of not to exceed $6,000,000 aggregate principal amount General Obligation Bonds (Alternate Revenue Source), Series 2024 of the City of Lincoln, Logan County, Illinois and for the levy of a direct annual tax sufficient to pay the principal of and interest on said bonds.

This item will be placed on the regular agenda.

Proposal for Certificates of Deposit

The city has used CD’s in the past when the interest rates were favorable.  Treasurer Conzo doesn’t feel that will be the case for much longer. 

This item will be on the regular agenda.

Announcements:

• Chief Meister had No Solicitor signs for the public to pick up at City Hall during opening hours. They are $1 each.
• The City of Lincoln has seen a spike in burglaries. Chief Meister urged the public to keep your property locked up. Houses, garages, trailers, cars etc. 
• Races this weekend at the Fairgrounds
• Shay parking lot, behind the Arcade, will be closed briefing this Friday to clean up the weeds before the weekend
• Today is Left Handed people day.

Adjournment:

There being no further discussion to come before the City Council of Lincoln, Alderman Parrott motioned to adjourn, seconded by Alderwoman McClellan. All were in favor. Mayor Welch adjourned the meeting at 6:40 p.m.

Respectfully Submitted By:

Charity Hutchison, Recording Secretary

Details

Last Updated: 04 September 2024

COMMITTEE OF THE WHOLE MEETING

Lincoln City Hall, Council Chambers

700 Broadway Street | Lincoln, Illinois

Tuesday, July 23, 2024

The Committee of the Whole Meeting of the City Council of Lincoln was called to order by Mayor Tracy Welch at 6:00 p.m., with proper notice given. City Clerk Peggy Bateman called roll.

Present:

Alderwoman Robin McClallen, Ward 1

Alderman Steve Parrott, Ward 1

Alderman David Sanders, Ward 2

Alderman Sam Downs, Ward 2

Alderman Kevin Bateman, Ward 3

Alderwoman Wanda Lee Rohlfs, Ward 3

Alderman Craig Eimer, Ward 4

Alderwoman Rhonda O’Donoghue, Ward 4

Staff Present:

Peggy Bateman, City Clerk

Chuck Conzo, City Treasurer

John Hoblit, City Attorney

Walt Landers, Streets Superintendent

Wes Woodhall, Building and Safety Officer

Ty Johnson, Fire Chief

Joe Meister, Police Chief

Andrew Bowns, Veolia Water, Project Manager

Presiding:

Mayor Tracy Welch

Public Comment:

There is no one present for public comment. 

145 – Influent Pumping Station Upgrade

This is the first phase of construction for Capital Projects.  This upgrade includes the replacement of the bar screen, existing grit apparatus, all isolation gates, SCADA system and alarm system.  The low bid came in from Plocher Construction at $1.499 million.  The project was budgeted for in the amount of $1million.  It would not be beneficial to go out for bid again and the bids were relatively close to each other.  These are required upgrades.  Mr. Bowns is requesting that $500,000 be taken from the Sewer Enterprise Fund to make up the difference on the cost of this phase. 

Christy Crites from CMT was present and recommended to the Council to move forward with this bid.  She cautioned going out for more bids, those bids will never be less. 

This item will be placed on the regular agenda.

Economic Development Grant Approval – Mystic Greenz/Ind. Capital LLC 1120 Woodlawn Rd for front entrance repair/replacement in the amount of $7,500.00.

This grant was brought to the Commission prior to the recent fire that Mystic Greenz had.  So this was a project they were already planning to complete.

This item will be placed on the regular agenda.

Purchase of a new 2023 DYNAPAC CC 950 Steel Roller

This machine will replace the 1977 Rexx Roller.  This is a smaller machine that can be trailered to each project and easier to use for smaller projects.  This is a budgeted item and will cost $33,010.60.  It is under a Sourcewell Contract so a discount was received in the amount of $10,354.40.  The old Roller will be added to the Surplus sale.

This item will be placed on the regular agenda. 

Fencing and Automatic Gate Operators

This is a project/request from Mr. Bowns, Chief Meister and Superintendent Landers.  They are asking for 2 new gate operators. One is for the existing manual sewer plant gate. The second is for the new impound lot for the Police Department.  The fencing is needed to fence in the impound lot.  The budgeted cost is $108,591.12.  This cost included adding electrical service to that area.  Quotes are included in the packet.

This item will be placed on the regular agenda.

Creation of line item in appropriations for matching grant opportunities

Ashley Metelko was present to address the council regarding grants.  Most grants require design engineering to be completed and submitted with grant applications.  The request is to create a line for those costs and also for any grants that require a dollar for dollar match. 

A few council members feel more comfortable with the City establishing a strategic plan before looking for grants.  So that everyone is on the same plan.

The council will move forward with a strategic plan.  Mr. Hoblit will make contact with the gentleman that can help with this. 

Mayor Welch moved on to other items on the agenda.

Announcements:

• Ribbon cut on Tuesday, July 30^th at 9am at the West gate at the Fairgrounds to officially open the fair.
• Mayor Welch thanked all involved for making the 3^rd Friday events successful this year.
• Chief Meister addressed the increased calls for solicitors in the area. There is one group that does not have a permit. If you don’t want to deal with the solicitors, simply don’t answer your door.  He will be getting no solicitor signs made for the public to pick up at the police department.
• Treasurer Conzo suggested to the council that $1 million or less (of general funds) be put in a certificate of deposit while the interest rates are up. They would be for short terms. The council was in agreement.  Conzo will gather rates from area banks and bring them to the next COW.

Adjournment:

There being no further discussion to come before the City Council of Lincoln, Alderwoman Rohlfs motioned to adjourn, seconded by Alderman Eimer. All were in favor. Mayor Welch adjourned the meeting at 7:14 p.m.

Respectfully Submitted By:

Charity Hutchison, Recording Secretary

Details

Last Updated: 17 September 2024

REGULAR CITY COUNCIL MEETING

Lincoln City Hall, Council Chambers

700 Broadway Street | Lincoln, Illinois

Monday, August 5, 2024

The Regular Meeting of the City Council of Lincoln was called to order by Mayor Welch at 6:01pm, with proper notice given. City Clerk Peggy Bateman called roll.

Present:

Alderman David Sanders, Ward 2

Alderman Sam Downs, Ward 2

Alderman Kevin Bateman, Ward 3

Alderwoman Wanda Lee Rohlfs, Ward 3

Alderman Craig Eimer, Ward 4

Alderwoman Rhonda O’Donoghue, Ward 4

Staff Present:

Peggy Bateman, City Clerk

Chuck Conzo, City Treasurer

Walt Landers, Streets Superintendent

Joe Meister, Police Chief

John Hoblit, City Attorney

Ty Johnson, Fire Chief

Wes Woodhall, Building and Safety Officer

Remotely:

Andrew Bowns, Veolia Water, Project Manager

Absent:

Alderwoman Robin McClallen, Ward 1

Alderman Steve Parrott, Ward 1

Presiding:

Tracy Welch, Mayor

Public Comment:

There was no one present or on the phone for public comment. 

Consent Agenda by Omnibus Vote:
A. Payment of Bills

B. Approval of Minutes June 25, 2024 Committee of the Whole Meeting, July 1, 2024 Regular City Council Meeting.

Alderwoman O’Donoghue made the motion to approve, Alderman Downs seconded.  Mayor Welch called for discussion, there being none, City Clerk Bateman called the roll.   

Yeas: (6) Alderman Sam Downs, Alderwoman Rhonda O’Donoghue, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderman Craig Eimer, Alderman David Sanders

Nays: (0)

Abstain: (0)

Absent: (2) Alderman Steve Parrott, Alderwoman Robin McClallen 

Mayor Welch moved to other items on the agenda.

Bids

A. Approval of bid from Plocher Construction Company for the 145-Influent Pumping Station Upgrade in an amount not to exceed $1,499,000.00

Alderman Bateman made the motion to approve, Alderman Eimer seconded.  Mayor Welch called for discussion, there being none, City Clerk Bateman called the roll.   

Yeas: (6) Alderman Sam Downs, Alderwoman Rhonda O’Donoghue, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderman Craig Eimer, Alderman David Sanders

Nays: (0)

Abstain: (0)

Absent: (2) Alderman Steve Parrott, Alderwoman Robin McClallen

New Business/Communications:
A.  Approval of the purchase of a new DYNAPAC CC950 Steel Roller from ALTA Equipment Company in an amount not to exceed $33,010.60.

Alderman Downs made the motion to approve, Alderman Eimer seconded.  Mayor Welch called for discussion, there being none, City Clerk Bateman called the roll.   

Yeas: (6) Alderman Sam Downs, Alderwoman Rhonda O’Donoghue, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderman Craig Eimer, Alderman David Sanders

Nays: (0)

Abstain: (0)

Absent: (2) Alderman Steve Parrott, Alderwoman Robin McClallen

B. Approval of an Economic Development Grant to Mystic Greenz/Ind. Capital, LLC for front entrance replacement in an amount not to exceed $7,500.00.

Alderman Bateman made the motion to approve, Alderwoman Rohlfs seconded.  Mayor Welch called for discussion, there being none, City Clerk Bateman called the roll.  

Yeas: (6) Alderman Sam Downs, Alderwoman Rhonda O’Donoghue, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderman Craig Eimer, Alderman David Sanders

Nays: (0)

Abstain: (0)

Absent: (2) Alderman Steve Parrott, Alderwoman Robin McClallen

C.  Approval of Fencing and Automatic Gate Operators in an amount not to exceed $108,591.12.

Alderwoman Rohlfs made the motion to approve, Alderman Sanders seconded.  Mayor Welch called for discussion, there being none, City Clerk Bateman called the roll.

Yeas: (6) Alderman Sam Downs, Alderwoman Rhonda O’Donoghue, Alderwoman Wanda Lee Rohlfs, Alderman Kevin Bateman, Alderman Craig Eimer, Alderman David Sanders

Nays: (0)

Abstain: (0)

Absent: (2) Alderman Steve Parrott, Alderwoman Robin McClallen

Mayor Welch moved on to other items on the agenda. 

Announcements:

·         Large softball tournament happening the weekend of the Balloons over 66.

·         RFP will be in the paper soon for new paint and floors at City Hall.

Executive Session 2C3 discipline of performance of the occupant of a public office, 2C5 purchase or lease of real property and 2C11 Litigation:

There being no further announcements to come before the council, Alderman Bateman made the motion to move into Executive Session, seconded by Alderman Sanders.  All were in favor. 

City Clerk Bateman called the roll.

Alderman David Sanders, Ward 2

Alderman Sam Downs, Ward 2

Alderman Kevin Bateman, Ward 3

Alderwoman Wanda Lee Rohlfs, Ward 3

Alderman Craig Eimer, Ward 4

Alderwoman Rhonda O’Donoghue, Ward 4

The Council recessed from the Regular City Council meeting at 6:09pm in order to enter Executive Session.  Mayor Welch announced there would be no further city business conducted upon reconvening. 

Return from Executive Session:

The council reconvened from Executive Session at 7:14pm in order to reconvene the Regular City Council meeting.  Roll call was taken.

Present:

Alderman David Sanders, Ward 2

Alderman Sam Downs, Ward 2

Alderman Kevin Bateman, Ward 3

Alderwoman Wanda Lee Rohlfs, Ward 3

Alderman Craig Eimer, Ward 4

Alderwoman Rhonda O’Donoghue, Ward 4

Adjournment:

There being no further discussion to come before the City Council of Lincoln, Alderman Bateman motioned to adjourn, seconded by Alderwoman O’Donoghue. Mayor Welch adjourned the meeting at 7:14 p.m.

Respectfully Submitted By:

Charity Hutchison, Recording Secretary

Details

Last Updated: 17 September 2024

SPECIAL VOTING SESSION – CITY COUNCIL MEETING

Lincoln City Hall, Council Chambers

700 Broadway Street | Lincoln, Illinois

Tuesday, July 23, 2024

The Special Voting Session with the City Council of Lincoln was called to order by Mayor Tracy Welch at 7:21p.m., with proper notice given.

Present:

Alderwoman Robin McClallen, Ward 1

Alderman Steve Parrott, Ward 1

Alderman David Sanders, Ward 2

Alderman Sam Downs, Ward 2

Alderman Kevin Bateman, Ward 3

Alderwoman Wanda Rohlfs, Ward 3

Alderman Craig Eimer, Ward 4

Alderwoman Rhonda O’Donoghue, Ward 4

Staff Present:

Peggy Bateman, City Clerk

Chuck Conzo, Treasurer

John Hoblit, City Attorney

Walt Landers, Street Superintendent

Bob Dunovsky, Fire Chief

Joe Meister, Police Chief

Wes Woodhall, Building and Safety Officer

Andrew Bowns, Project Manager Veolia Water

Presiding:

Mayor Tracy Welch

Public Comment:

There was no one present to speak for public participation.

Approval of Appropriation Ordinance FY 24/25

Alderman Downs made the motion to approve, Alderwoman Rohlfs seconded.  Mayor Welch called for discussion, there being none, City Clerk Bateman called roll. 

Yeas: (6) Alderman Steve Parrott, Alderman Sam Downs, Alderwoman Wanda Rohlfs, Alderman Craig Eimer, Alderwoman Robin McClallen, Alderman David Sanders

Nays: (2) Alderman Kevin Bateman Alderwoman Rhonda O’Donoghue

Abstain: (0)

Absent: (0)  

Adjournment:

There being no further discussion to come before the City Council of Lincoln, Alderman Eimer motioned to adjourn, seconded by Alderman Parrott. Mayor Welch adjourned the meeting at 7:23 p.m.

Respectfully Submitted By:

Charity Hutchison, Recording Secretary