City Clerk


Information from the City Clerk's Office

Amended May, 2, 2016

1. Members of the public shall be permitted to address the City Council during the portion of each meeting designated for public comment.

2. No person shall address the Council without having first secured the recognition of the Mayor. No votes by the Council will occur that are not already on the agenda if deemed appropriate by the Council, the item will be added to agenda of a subsequent meeting within the next 30 days. 

3. Three (3) members of the public may address the Council with ten ( 10) minutes for his or her presentation, unless authorized to receive additional time by the Mayor or the consent of a majority of the Council present. Members of the Council, upon recognition by the Mayor, may question speakers during the "public comment" portion of the agenda. Any time spent during questioning by members of the Council shall not be deducted from the five minute time limit for comment permitted to each speaker. The City Clerk or recording secretary shall be designated as official timekeeper and shall be responsible for notifying the Mayor when allotted time for each speaker has expired.

4. The entire portion of the public comment section of the agenda shall not exceed thirty (30) minutes, unless the Mayor or a majority of the Council present authorize an extension.

5. Individuals or organizations wishing to present to the Council for a period greater than ten minutes should contact the Mayor or City Administrator at least 48 hours prior to a regular meeting of the City Council. The use of audio/visual equipment for the purposes of a presentation shall be at the discretion of the Mayor.

6. Each member of the public addressing the Council shall be expected to conform to conventional standards of decorum and shall refrain from making vulgar, insulting, or inappropriate remarks toward or about any member of the Council, any employee or officer of the City, or any member of the audience.

7. The Mayor shall have the authority to direct that a speaker suspend his or her remarks for exceeding the prescribed time limit or for any other violation of these Rules of Order for Public Comment.

8. No member of the public addressing the Council shall address the Council to advance any particular candidate for public office or the political campaign of any particular candidate for public office.

9. No member of the public addressing the Council shall address the Council in order to use the forum for the purpose of advertising any product, service, business, or other enterprise for the bencflt of a private company, partnership, or individual(s).

10. Each member of the public, before addressing the Council, shall be required to sign a speaker card, to be designed by the City Clerk, upon which is stated his or her name, address, phone number and the subject upon which the speaker proposes to address the Council.

11. Members of the public addressing the Council, or other board, shall state their name and address of residence as a matter of public record, prior to their comments.

12. Other than the designated period provided for public participation, the members of the public shall NOT enter into discussion or proceedings of the Council. The Council shall refrain from interaction with members of the public during meeting sessions. The Mayor may, in his or her discretion, call on members of the public for infomation which may assist the Council in consideration of any agenda item. A member of the public may respond when called upon, but shall limit his or her response to those matters necessarily implicated by the Mayor's request.

13. Failure to strictly observe the rules set forth within this policy at any meeting shall have no effect on any action taken by the Council at that meeting.

14. It is unlawful through verbal or nonverbal means to disturb, interrupt, or disrupt any meeting of the Lincoln City Council or to behave in a disorderly manner at any such Council meeting. Any such person who disturbs a meeting or behaves in a disorderly manner may be removed from the meeting by a law enforcement officer.




EFFECTIVE 07/01/13




Under Illinois State Law (410 ILCS 535 – Vital Records Act) only specific individuals have legal access to birth or death certificates.  The City Clerk’s Office will issue certificates to authorized individuals ONLY.  Vital Records are not considered public information, nor are they subject to the Freedom of Information Act.




  • The person named on the record if 18 years or older
  • The parent, if their name appears on the Birth Certificate as the mother or father
  • An Agent having a Notarized Letter authorizing access
  • A court order
  • Other Legal Representative, i.e., Attorney acting on behalf of a person, a Power of Attorney, an Agent approved by the State Registrar as a Legal Representative of the child.  Written evidence of guardianship or legal representation is required.


Uncertified copies of birth records for genealogical purposes are available to individuals who may not otherwise be entitled to receive a certified copy, if the person’s date of birth precedes the current date of 75 years or more.  If a record has been on file for 75 years, anyone is able to receive a copy stamped “For Genealogical Purposes Only” non-certified.   Fee for non-certified genealogical copies is $6.00 each.




  • The informant listed on the death certificate
  • The next of kin
  • Someone who has a personal or property right interest in the certificate
  • Executor or Administrator of the decedent’s estate


Death records are not public records.  If you are not a relative of the deceased person, a letter or document from the office or agency that needs the death certificate must accompany the request.  An uncertified copy of a death record is available to genealogical researchers if the death occurred at least 20 years prior to the date of the request.  Fee for non-certified genealogical copies is $6.00 each.





To request birth or death certificates, please complete the required application below.  The application must be signed by the applicant and submitted with an acceptable form of identification (see below).


adobe pdf icon Birth & Death Certificate Application (PDF)


Requests can be made in person at City of Lincoln, City Hall, 700 Broadway Street – Monday through Friday, 9:00 a.m. to 5:00 p.m. (except for City holidays).  Payment can be made by cash or check payable to:  City of Lincoln.


Requests by mail must include a copy of an acceptable form of ID listed below along with the application to:  City of Lincoln, Attn:  Vital Records, P.O. Box 509, Lincoln, IL  62656. Payment must be submitted with the request by check, money order or cashiers check payable to:  City of Lincoln.



Acceptable forms of identification are any of the following:

Valid Driver’s License

Valid State Issued ID

Valid US Passport

Valid Military ID



For additional information, please call (217) 735-2815 or email the City Clerk



Information is available on the following sites:
Logan County Current Statistics

Memorial Health System  - Includes daily statistics for MHS and a COVID-19 Risk Screening

Local Business Resources
Logan County Department of Public Health
Illinois Department of Public Health (IDPH)
Centers of Disease Control and Prevention (CDC)


Contact City Clerk

bateman 2017


Peggy Bateman

emailCity Clerks Office
700 Broadway Street
Lincoln, IL 62656



Monday - Friday
8:30 AM - 4;30 PM
Excluding Holidays


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City Hall
700 Broadway Street
Lincoln, Illinois 62656



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